AZHAR RAFIQ

Present Address: Embassy District, Dubai United Arab

Emirates (UAE)

Contact: +971*********

Email: advq2w@r.postjobfree.com

Profile Summary:

• Over 14 years of experience in different corporate settings especially in the fields of HR, Administration, Finance, Accounts & Procurement respectively.

• Extensive experience in developing plans & SOP’s for overall management, supervision and implementation.

• Actively involved in cost saving initiatives keeping Lean six sigma in view.

• Excellent leader with exposure in conceptualizing measures to optimize the resource

/ capacity utilization.

• Adept at handling day to day administrative activities in coordination with internal / external stakeholders.

• Strong communicator with the ability to ensure execution of the time bound deliverables.

Organizational Experiences:

(Nov 2019 – March 2021) Assistant Manager Operations Sadia Riaz Technical Services LLC – Dubai, UAE

Key Responsibilities:

Operational:

• Responsible for overall management of projects from conception to completion.

• Ensure all operations are undertaken in a safe manner in accordance with UAE Law and project / company H&S Policy.

• Supervision and Coordination of multiple contractors.

• Effect Close liaisons with client reps.

Systems / Communications and Reporting:

• Establishment and responsibility for project communications with client, sub contractors.

• Preparation of weekly and monthly reports to client and senior management. Accounts & Finance

• Preparation of BOQ’s and Invoices and follow up with customers.

• Preparation of Sales and Expense data for VAT filing with consultant.

(Feb 2016 – Sep 2017) Senior Project Controller

Paradigm Construction Co.Ltd – Riyadh KSA

My primary role of this responsibility was to track and coordinate the progress of the project with Saudi Electric Company (SEC) on a day to day basis to ensure project deliverables within stipulated timeframe.

Key Responsibilities:

• Developing and maintaining detailed product schedules.

• Monitoring cost and commitment through requisition and invoice review.

• Ensuring active engagement of team members by delegation of tasks to the appropriate person both on a long term and on a day to day basis.

• Ensuring adherence to recommended best practices such as the critical path method based on PERT.

• Coordination and regulating various meetings such as project progress review meetings, quality circles, and the like application of various project progress methods to ensure the project schedule is on track to meet deliverables.

• Devising strategies to overcome bottlenecks or delays through various methods such as using industry related technical knowledge, innovating short cuts or alternative ways, improvising with available resources, scheduling overtime to meet the deadline, and the like ensuring compliance with safety standards.

• Developing and monitoring project cost forecasts.

(May 2015 – Feb 2016) Manager Production & Administration Masna Hajr Al Imtiaz – Subsidiary of Paradigm Construction Co.Ltd – Riyadh KSA

Oversee all operations of Stone factory to insure production efficiency, quality, service, and cost effective management of resources.

Key Responsibilities:

Business Development:

• Securing new business / projects in Riyadh – KSA.

• Strategy Development, Planning and Reporting.

• Plan, develop, and implement strategies for generating resources and/or revenues for the company.

Operational Management:

• Ensuring that the day to day operations of the organization are effectively and efficiently coordinates and implemented and conducted within the framework agreed to by the Board.

• Maintaining effective working relationships with the board of Directors.

• Overseeing company operations to insure production efficiency, quality, service, and cost effective management of resources.

• Provide support to all manufacturing teams and manage efficient integration of work flow.

• Ensure compliance to all schedules for machines and facilities and assist in installation of all equipments.

• Maintain optimal level of customer services for both internal and external customers.

• Administer all financial functions of facility and prepare all required budgets and forecast same as per required budget.

• Negotiate between various labor relations and perform regular appraisals for personnel and recommend changes in salary as per requirement.

• Ensure optimal level company performance and administer employee workforce and assist to design all continuous improvement activities and maintain process control.

• Provide support to all facility activities and prepare profit plans for plant.

• Ensure compliance to all budgets and manage communication for all management and supervise performance for same.

(Nov 2014 – May 2015) Administrator

Paradigm Construction Co.Ltd – Riyadh KSA

Key Responsibilities:

• Managing tasks related to the personnel for the employees, this includes attendance, circulars, salaries, vacations, performance appraisal, incentives, awards, warning letters... etc. in addition to the issuance of all employees' working permits, residence certificates, passports renewal, licenses renewal, visitors visit visa, and other formal papers related to the employees.

• Selecting and negotiating with health insurance agencies to get the best deals, this would cover all employees.

• Conducting periodic meetings with subordinates for reviewing progress and work flow, discussing their suggestions and taking suitable actions accordingly. KPI's:

• No. of complaint from company employees on the services provided by HR & Admin Department.

• Average days needed to recruit an employee.

• % Employees satisfaction.

• Working with zero penalty strategy with Government, such as the expiry date for documents, visas, Iqama’s etc.

Contracting and Procurement:

• Process purchase requisitions / orders within purchasing authority.

• Invite, assess, and award/recommend supplier tenders, bids, quotations, and proposals.

• Establish and negotiate contract terms and conditions, and maintain supplier relationships.

• Prepare and maintain purchasing records, reports and price lists.

• Work with internal and external stakeholders to determine procurement needs, quality, and delivery requirements.

• Assist in the development of specifications for equipment, materials and services to be purchased.

• Administer contract performance, including delivery, receipt, warranty, damages and insurance.

• Reconcile or resolve value discrepancies.

• Address staffing resource needs and supervise purchasing clerks.

• Develop and maintain constructive and cooperative working relationships with colleagues and management.

(Nov 2012 – Oct 2014) Site Acquisition Project Coordinator ZTE Pvt Ltd – Pakistan

Responsibilities Matrix:

• Coordination with External counterparts i.e. vendor and customers for on time E2E SA deliverables.

• Formulation and execution of weekly SA Reports.

• Arrange and conduct meetings with vendors with the assistance of regional management teams for progress evaluation.

• Review Lease Agreements and property documents keeping customer input in view.

• Attend client meetings and assist with determination of project requirements.

• Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows and preliminary schedules.

• Prepare project organization and communication charts.

• Chair site meetings and distribute minutes to all project team members.

• Track the progress and quality of work being performed by design disciplines/trades.

• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures.

• Effectively and accurately communicate relevant project information to the client and project team.

• Ensure clients’ needs are met in a timely and cost effective manner.

• Review field inspection reports from Consultants throughout the lifecycle of the project.

• Issue Contracts, Letters of Intent, Purchase Orders, etc.

• Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing is recommended for approval.

(Oct 06 – Oct 2012) Real Estate & Site Acquisition Specialist Telenor Pakistan Pvt Ltd – Islamabad

Key Responsibilities:

Coordination & General Administration:

• Coordinated End to end project management in site acquisition domain i.e. infrastructure Sharing, SWAP, Rollout.

• Served as a bridge between the site construction and engineering team and act as a single point of contact for all coordination bottlenecks on the project among client and interfacing contractors.

• Produced and managed Non Financial Daily, weekly, monthly and quarterly Reports to Management.

• Coordinated with regional security department for smooth access to company deployments i.e. infrastructure, properties etc.

• Coordinated, escalated and mitigated site access issues with the help of regional security team.

• Monitored and rectification of fuel theft issues on sites with the help of regional security department.

• Administered Departmental processes and keep track quality internally as well as externally for smooth deliverable.

• Defined corrective and preventive action plans keeping modern practices in view.

• Managed vendor relationships, contracts and outsourced solutions.

• Led process and quality improvement initiatives to reengineer and simplify business processes in line with standardized best practices. Document Change Owner (TQMS: TL9000)

• Led end to end site acquisition process improvement project.

• Collected and analyzed relevant data for optimizing and controlling the process output keeping TL9000 process improvement in view.

• Created project plans and guide team members to complete projects in timely manner.

• Assisted in defining KPIs and identify risk and gaps within selected processes keeping lean six sigma in consideration.

Strategic Planning:

• Assisted the Line Management in the development of strategic analysis and long term land acquisition strategies for key market areas. Licensing & Permitting:

• Managed the process of acquiring land related licenses, approvals and permits from local regulators.

Permitting Compliance:

• Monitored compliance with existing permits and lead the business in the use of Best Practices.

Community & Government Relations:

• Developed, managed and maintained consistent relationships with key politicians, neighbors, key decision makers in governmental agencies, local organizations, and community groups to ensure that Telenor Pakistan North Region and its role as the leader in the industry.

Regulatory Analysis:

• Ensured and monitored regulatory compliance within the organization.

• Handled the license provisions in a manner to avoid adverse impact on the company.

• Identified future telecom and regulatory trends.

• Prepared proposals to capitalize on opportunities and mitigate risks.

• Prepared and presented business proposals to relevant teams.

• Analyzed regulatory framework and policies to ensure compliance and make suitable recommendations.

Miscellaneous Associations & Voluntary Experience:

• Worked as a Social mobilizer for a Polio Campaign with UNICEF in Islamabad during study tenure.

• Voluntary worked with an Emergency NGO i.e. JEN (Japan Emergency NGO) in the capacity of social mobilizer during Earthquake rehabilitation process in Azad Jammu

& Kashmir (AJK).

• Internship with SACHET (Society for the advancement of Community, Health, Education and Training) Islamabad and assist as program officer in various projects of health and education.

• Served in various academic institutions in Rawalpindi as class teacher / subject specialist during study tenure.

• Ex Voluntary member of Blood donor society in Telenor and Red Crescent Society.

• Executive Panel member of Mickensy Quarterly (A Management Consulting Group).

• Participated and worked with Pakistan Institute of Development Economics in a capacity of Social Research / Enumerator on Gender planning project during study tenure (Gender and Poverty): Gender Planning Network (GNP Phase III). Professional Trainings:

• TL9000 (TQM) Total Quality Management from PIQC Institute of Quality.

• Advance MS Office from Pakistan Institute of Management Lahore.

• Effective Writing Skills from Management Development Institute, Islamabad.

• Negotiation Skills from Pakistan Institute of Management Lahore.

• Time Management from ASK Development Islamabad.

• Finance for non financial Executive from PIM.

• Advance Diploma in information technology from STICS Rawalpindi.

• Lean Six Sigma White Belt Certification from Council for Six Sigma Certification

(CSSC).

• Diploma in Human Resources from ALISON – Online Course. Education:

• 2002 2005 Master of Anthropology

Department of Anthropology, Quaid i Azam University – Islamabad, Pakistan Projects / Volunteerism:

Rollout Modernization Nokia Project (Jul 2007 Sep 2009) Team Lead Site Acquisition

During service tenure in Telenor Pakistan, we have delivered 66 sites within 20 days by concluding all Leases, Municipality permit (NOC) & Commercial Power (CP). This was a fastest Rollout we ever achieved as a team.

Emergency Response (Dec 2005 Aug 2006)

Social Mobilizer

During Earthquake in 2005, JEN helped the effected people of AJK in different domains, despite relief efforts i.e. distribution of food and non food items, installation of shelters and UNICEF tents for primary schools in whole Tehsil Havelli, District Bagh AJK, In its Education component, the Organization worked with the Community Organizations (COs) to establish a Community Model Schools. The schools were managed by the Village Education Committees (VEC’s), responsible for day to day school affairs. Community based schools offer affordable education to children of all effected families regardless of any social hierarchy. Despite above mentioned responsibilities, I contributed in following sections of establishment as well i.e. Advocacy, Capacity Building, Social Mobilization and Monitoring and Evaluation of project funding and deliverables along with following accountabilities in social mobilization area i.e.

• Conduct baseline research of selected communities, and continue to monitor social change and new social information relevant to community empowerment.

• Identify potential leaders and/or organizers.

• Motivate and encourage potential leaders to talk to their fellow community members about unity and self reliance.

• Raise awareness that community members themselves can move each community out of poverty, and to show them ways they can do this for themselves.

• Assist community members to identify needs and to generate solutions, identifying priority issues and to analyze their problems.

• Encourage and stimulate community members to organize for action aimed at solving their problems and to plan, implement and monitor action that they define themselves.

• Provide community leaders with management skills and knowledge in getting community members interested, organized and motivated.

• Develop trust, tolerance and co operation among community members.

• Assist the community in obtaining available outside resources, warning of the negative effects of becoming too dependent upon outside resources.

• Encourage and stimulate full participation by all community members; with special attention to those who are usually forgotten, marginalized and overlooked in community decision making.

• Assist the community in obtaining information and knowledge that may be available through governmental and non governmental agencies, through extension and outreach programmes.

• Assist the community members in developing their own capacity and strength to the point where they no longer need the services of you the mobilizer.

• Periodic Reporting to Head Office.

Additional Details:

Languages: Urdu & Hindi – Native speaker

English – Competent speaker

Arabic Intermediate, currently learning

Interests: Hiking, Reading, travel, culture, financial markets and personal investing.

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