Administrative Assistant Office Manager
Resume:
Mary J Richardson
Calvert City, KY 42029
****************@*****.***
Objective
To obtain a position, within a company or organization, where my skills, knowledge and
education can be utilized with room for advancement.
Summary
I have 14 years of experience, including as an Administrative Assistant II and as an
Office Manager in industries including Accounting, Management, Related Services and Health
Services.
Experience
Acuren Inspection, Inc July 2017 - October 2022
Office Manager: Payroll, AR/AP, HR, Background Check, Drug Screen, DISA Employment Back Ground Research, payroll taxes, all office duties assigned Directed support services in an organization, such as mail, phone, records, office supports. Prepared and reviewed staff and department schedules. Prepared and reviewed staff and department reports. Determined department goals and deadlines. Managed office supply purchase. Worked directly with vendors to maintain supplies of all necessary goods. Monitored facility safety, security, personnel. Hired administrative and clerical personnel duties such as recruiting, interviewing, disciplinary action. Cooperated with senior personnel to ensure smooth support operations. Performed clerical duties. Provided support to other personnel in their projects and work activities. Used ERP software such as Oracle PeopleSoft. Payroll Accounts Payable/Receivable General Ledger Entries. Used Oracle based program to track and set-up Vendor Payments. Issued PO’s for “Accounts Receivable” product vendors into the Oracle system, received the vendor statement, entered received the Vendor PO# into system, then forwarded the statement to corporate for processing. Month end had to balance the Paducah Branch Statement, with the Corporate Statement for any inconsistencies and follow-up with any out-standing receipts with the Corporate Office.
Darling Ingredients, Paducah, KY,
Aug. 2015 to Aug. 2016
Office Manager
Directed support services in an organization, such as mail, phone, records, office supports. Prepared and reviewed staff and department schedules. Prepared and reviewed staff and department reports. Determined department goals and deadlines. Managed office supply purchase. Worked directly with vendors to maintain supplies of all necessary goods. Monitored facility safety, security, personnel. Hired administrative and clerical personnel duties such as recruiting, interviewing, disciplinary action. Cooperated with senior personnel to ensure smooth support operations. Performed clerical duties. Provided support to other personnel in their projects and work activities. Used ERP software such as Oracle PeopleSoft. Payroll Accounts Payable/Receivable General Ledger Entries. Used Oracle based program to track and set-up Vendor Payments. Issued PO’s for “Accounts Receivable” product vendors into the Oracle system, received the vendor statement, entered received the Vendor PO# into system, then forwarded the statement to corporate for processing. Month end had to balance the Paducah Branch Statement, with the Corporate Statement for any inconsistencies and follow-up with any out-standing receipts with the Corporate Office. “Accounts Payable” vendors were issued a PO# at the Corporate level, in Oracle, and I had to match PO# to product and weight, and then send to the Corporate office for payment.
AES Environmental Services, LLC, Calvert City
Sept. 2009 to Jan. 2014
Administrative Assistant II
Drafted correspondence. Operated fax machines, copiers, phone systems and computers.
Organized and maintained files. Took notes and memos. Answered phones and assisted
callers. Replied to incoming correspondence. Completed forms in accordance with company
procedures. Used computers for spreadsheets, word processing and database management.
Reviewed work done by others to check for correct spelling, grammar and formatting.
Processed expense reports. Prepared purchase orders. My accomplishments included: OSHA
Record Keeping; ERT/HAZMAT Safety Team; Fire Fighter CPR Certified; Manage and Maintain Audit books for EPA inspections.
Knowledge sets include: Accounting software, Charts, Data
base user interface and query software, Data input scanners, Database software, Desktop
computers, Desktop publishing software, Document management software, Electronic mail
software, Internet browser software, Microsoft Access, Microsoft Excel, Microsoft Outlook,
Microsoft Word, Multi-line telephone systems, Reports, Scanners, Spreadsheet software.
Commonwealth Industrial & Occupational, Calvert City
July 2006 to Sept. 2009
Office Manager
Directed support services in an organization, such as records and office supports.
Prepared and reviewed staff and department schedules. Determined department goals and
deadlines. Worked directly with vendors to maintain supplies of all necessary goods.
Improved internal procedures and policies. Monitored facility safety, security and
personnel. Hired administrative and clerical personnel duties such as interviewing,
hiring, training and evaluating. Ensured that facilities were maintained according to
regulation. Cooperated with senior personnel to ensure smooth support operations.
Performed clerical duties including: Maintained Medical Records for physicals performed at
the area plants; scheduled appointments; accounts receivable/payable; My accomplishments
included: DOT Certification for Breath Alcohol and Drug Screens; Certification in
Pulmonary Function Test; Respirator Fit. Accounts Receivable and Payable using QuickBooks,
Skills
Accounting Software, Accounts Payable, Accounts Receivable, Business Administration, Charts,Clerical,,Cpr Certified, Database Administration,, Desktop Publishing, Document Management,, Email, Fax, File Management,, Forms, General Ledger, Hiring, Lotus Notes, Microsoft Access,, Microsoft Excel, Microsoft Mail, Microsoft Office, Microsoft Office, Microsoft Outlook, Microsoft Word,, Multi-line Telephones, Oracle, Payroll Processing, Peoplesoft, Personnel,, Phone Systems,, Photocopier, Policy Analysis,, Quickbooks,, Record Keeping,, Recruiting, Safety, Sap, Scanners, Spreadsheets,, Telephone Skills, User Interface Design,, Word Processing, LN Accounting Software.
Education
2001 Paducah Community College, KY
Associate in Applied Science (AAS): Business Technology
GPA : 3.0
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