Administrative Assistant / Data Entry

Barbara A. Kay

Email: ******@*****.***

Mobile: 847-***-****

Objective

I am looking for a challenging position that provides a variety of duties in a stable, fast-paced environment.

Experience:

07/12/2022 – 01/19/2023 Chicago Metropolitan Fire Prevention of Elmhurst, IL

Project Manager Administrative Assistant

Scheduling Technicians for projects (F/A, B/A, C/A, CCTV, ELU, KSS, etc…..)

Answering and making calls to customers, Gen’l Contractors, and Inspectors to confirm Job

starts, check status, and to schedule inspections once jobs are completed.

12/2021 – 07/09/22 Staffmark – Huntley & St. Charles, IL

QA/Packer Over nights (TEQ Sonoco); and Packer in St. Charles (RR Donnelly)

Checking quality of parts ~ looking for imperfections in material, holes, scratches, etc.,

Counting parts

Packing parts

Counting and packing orders (at RR Donnelly)

07/27/2020 – 11/16/2021 Wal-Mart Huntley, IL

Digital Personal Shopper / Overnight Stocker

Relocating pallets as necessary

Using hand held device to locate where each item should go

Unpacking merchandise and putting on shelves

Facing shelves (so they look neat and clean)

02/09 – 04/2019 E.A. Weber Flavors Wheeling, IL L

Laboratory Administrator

Preparation and submittal of Sample Requests and Product Development using Sales Force

Processing & follow up on SR’s, & PD’s (beginning to end)

Librarian for raw material certification, & documentation

PowerPoint Presentations, & Sales Force report creation/generation as requested

Filing, copying, faxing, and special projects as assigned

02/05 – 07/08 Chemtech Plastics, Inc. Elgin, IL

Sales & Marketing Administrative Assistant

Preparation & submittal of RFQ’s to engineers (blueprint reading), & quote

preparation/submittal

customers once completed

Follow-up on quote distribution & tracking log

Quarterly Prospect Updates

Database maintenance (CRM)

Support for Director of Sales / Mktg, & 5 Sales Reps

Travel arrangements & itineraries

IMDS preparation & submittal (Int’l database)

Annual NAFTA Reporting

Create & distribute visitor notifications to company

Filing, sample/parts filing, general administrative duties, phone backup, and other duties as assigned.

2/01/01 – 02/05 Superior Technical Resources, Inc. Schaumburg, IL

Executive / Sr. Administrative Assistant

General secretarial duties; mail merge; tables; calendar maintenance

Meeting coordination, catering; travel arrangements; special projects as assigned

Updated Engineering schematics via Unix / Mentor systems.

Updated monthly financial reports; created & maintained various tracking documents

Maintained employee attendance / vacation records

PowerPoint presentations for Executive & Regional staff meetings

Monthly district updates

01/98 – 01/01 Bank One / First USA Elgin, IL (Formerly First Card)

Sr. Admin. Assistant to the 1st V.P. of Cobrand Marketing

Support for 1st VP, 4 VP’s, and 3 AVP’s,

General secretarial duties; mail merge; tables; calendar maintenance, meeting coordination (&

catering); travel arrangements; and special projects as assigned

Updated monthly marketing financials

Catalogued, supplied, and distributed applications (customers & branches)

Database creation & maintenance (Mileage Plus, & Marriott Rewards)

T & E report processing & reconciliation; invoice processin; proof-reading credit card brochures;

Ordered office supplies

Wall of Fame for Power Point presentation to Bain One / First USA merger

09/91 – 12/97 Safety-Kleen Corporation Elgin, IL

Support Services Clerk

Printing single-fed manifest

Keypunching (16,000 k/p/h)

Mail distribution

Blank manifest fulfillment & replenishment

PowerPoint presentations as requested

PC consultant to Manifest Department

Electronic TPX report submittal and distribution for 6 department Specialists

Education

08/84 – 12/84 Elgin Community College Elgin, IL - Accounting I, Business Math, Business, and Marketing courses

01/85 – 05/85 William Rainey Harper College Palatine, IL - Accounting II, and Typing Refresher courses

**PERC Card & references available upon request**

**Skill Level: Sales Force, MS Office Suite, File Manager, SAP/Quickbooks (limited exposure), CRM, ERP, IMDS, TPX, Data Entry, Intranet (various), mainframe systems (various), & On-line Travel Arrangements, and NAFTA reporting**

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