Court Clerk Personal Assistant
Resume:
Judith (Judy) Hill
Royse City, TX *****
**********@*****.***
Resourceful, accomplished City Administrator, and Client Relations Manager, with extensive experience in office operations.
Authorized to work in the US for any employer
Work Experience
City Secretary, Administrator, Court Clerk
City of Nevada TX - Nevada, TX
October 2016 to June 2022
• Provides administrative support to the Mayor, City Council and staff
• Prepares and posts all legal, agenda and meeting notices, provides staff support to the City Council and Council appointed boards; prepares documentation for and recordings of official City Council minutes, ordinances, resolutions and other related business; maintains official city records and oversees records management and retention program; provides review and responds to public information requests; administers elections processes and ensures deadline requirements are met.
• Prepares and presents staff reports and other necessary correspondence
• Serves as Records Management Officer for the City; manages, facilitates, and handles all technical support for
Public Records; administers Records Management Program; interprets Local Government Records Act and the
City's Records Management Ordinance; recommends revisions to ordinances as needed; oversees and directs all
Department Records Liaisons.
• Responsible for receiving all Public Information requests or Open Records Requests for the City of Nevada. Respond to Open Records Requests within the time constraints established by law.
• Provides information on Open Meeting Laws and compliance to city staff as well as members of the City Council, boards, and commissions.
• Maintains custody of official records and archives of the City including ordinances, resolutions, contracts, judgments, agreements, surety bonds, deeds, insurance, and minutes; certifies copies as required.
• Serves as Municipal Election Administrator, coordinates municipal elections through the County; prepares all election information for council candidates, election orders, resolutions, notices, and other pertinent documents; coordinates with the City Legal department to ensure conformance with election and government code; and receives and files all campaign financial reports; coordinates the Canvass of Election Results; arranges the swearing-in of newly elected council members and board members; updates city website with current election information, campaign forms, as well as current and historical election results, campaign finance reports, and election history.
• Identify and respond to community and City Council issues, concerns, and needs.
• Establish and maintain effective working relationships with those contacted in the course of work including City employees and other government officials, community groups, the general public and media representatives.
• Participates in the development and administration of the City Secretary's Office budget; participates in the forecast of additional funds needed for staffing, equipment, materials, and supplies, directs the monitoring and approval of expenditures through the administrative practices and procedures of the City; participates in the preparation of and implements budgetary adjustments as necessary
• Work with General contractors, to obtain permits for jobs within the City limits
• Work with Land and Building Developers on Subdivision or Commercial build Agreements and permitting.
• Receive all Annexations/zoning/plat applications, and take proper actions according to Texas law, and new
“Shot Clock law” timeframe.
• Prepare all documentation for each application, and outsource to City Civil Engineer firm, or other Review/Inspection 3 rd party, to obtain approval according to the City Building compliance code. Place on Agenda if variance needs to be obtained by council.
• Create files for each job, with application, plats, plans, etc. to the correct inspector or Engineer.
(Health, Septic, Civil, Fire Marshall Inspections)
• Maintain each file with updated correspondence, forms, pass/fail inspection notices, and create notices as needed to send out to the permit applicant
• Work with County on City of Nevada ETJ Development, and be a liaison between developer, Mayor, and City
Council.
• Work with Code enforcement to send out letter of code compliance, maintain code files, and mail notices.
• Court clerk certified, for enforcement if the need arises.
• Work closely with the City attorney to stay in compliance with current and new laws.
• Accounts payable, Accounts receivable, deposits, and maintain budget. Director of Operations
Darquea Home Improvements - Wylie, TX
November 2015 to December 2016
Oversee all aspects of Construction office
• Work directly with the owner to maintain effective scheduling of appointments or construction site 1st point of contact for all clients
Effectively follow up to close jobs and schedule
Created standard operating procedures
Maintained computer and physical filing systems
Created reports and presentations
Handled all incoming business and client requests for information Coordinated special projects and managed schedules Supervised social media marketing strategies
Maintained compliance with company requirements
Avoided construction delays by efficiently following through Obtained building and specialty permits from local jurisdictional agencies
• Managed the marketing booth at City Vendor events
• Follow up with customer after construction
Client Relations Manager
Meridian Business Centers - Dallas, TX
October 2005 to February 2014
• Customer relation skills. Coordinated all department functions for team of 35+employees.Answer multi line phone system.
• Assisted Sales with leasing offices Responsible for all turnkey and make ready of offices
• Followed up with Employees daily on delegated projects
• Ensured that all reception areas are clean and organized Maintained constant interaction with clients and their needs Facilitated working relationships with co-tenants and building management. Created PowerPoint presentations used for business development Posted open positions on company and social media website. Organized files, developed spreadsheets, faxed reports and scanned documents. Created weekly and monthly reports and presentations. Managed all Center managers and receptionist.
• Supported Chief Operating Officer with daily operational functions.
• Analyzed departmental documents for appropriate distribution and filing. Education
CSC REDKEN Cosmetology School
1986 to 1987
High School Diploma
Berkner High School - Richardson, TX
1986
Skills
• Recruiting
• Negotiation
• Communication skills
• Conflict management
• Project management
• Organizational skills
• Records Management
• Multi-line Phone Systems
• Accounts Receivable
• Office Management
• Office Administration
• Accounts Payable
• Project Coordination
• Event Planning
• Business Development
• Account Management
• Customer service
• Personal assistant experience
Certifications and Licenses
Fred Pryor Seminars Attended Microsoft Excel Project Management Workshop dealing with difficult peopleThe Ultimate supervisor Notary Court Clerk Certification
TCMA Ethics Certification BLS/CPR Certified
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