Dear Hiring Manager,

I am writing to express my interest in the Administrative Assistant position within your firm. With over 15 years of experience working as an Executive Assistant to C-level management, I am confident that I have the skills and expertise to excel in this role.

My experience has given me a deep understanding of what it takes to succeed in this role, including the ability to anticipate the needs of senior management, manage complex calendars and schedules, and coordinate travel arrangements both domestically and internationally. I have worked for a variety of high-profile companies, including Fortune 100 and 500 firms.

In addition to my technical skills, I am also highly skilled in communication and interpersonal relationships. I have a proven track record of building strong relationships with executives, colleagues, and clients alike, which has enabled me to work effectively and efficiently in a fast-paced and demanding environment.

One of my greatest strengths is my ability to manage multiple projects and priorities simultaneously. I am adept at managing competing demands and deadlines, ensuring that all projects are completed on time and to the highest standards of quality.

In my most recent role as an Executive Assistant, I played a critical role in supporting Managing Directors as well as Executive Directors. I managed their schedules, coordinated meetings, and managed all aspects of travel and event planning. I also played a key role in managing department budgeting and preparing reports.

I am excited about the opportunity to bring my skills and experience to your firm. I am confident that my background and expertise make me a strong fit for this position.

Thank you for considering my application. I look forward to discussing my qualifications with you in more detail.

Sincerely,

Candace Bey

Candace E. Bey

Phoenix, AZ 908-***-**** advpib@r.postjobfree.com

SUMMARY

Highly-organized, proactive and interpersonal assistant for over 15 years experienced in managing C Suite operations for Managing Directors of a Fortune 100 financial firm. Dedicated and focused; able to prioritize and complete multiple complex tasks and follow through to achieve project goals. Dependable, reliable and timely to execute accurate deliverables.

COMPUTER / TECHNICAL SKILLS

MS 365 (Office - Outlook, Word, Excel, PowerPoint, OneNote), Publisher, Concur Travel and Expense, TeamConnect, SmaartWeb, Maintenance / Facilities Direct, SharePoint, Adobe Acrobat, Google Suite (Docs, Sheets, Slides, Forms). Zoom, Social Networking, Typing 70 wpm, Stenography 90 wpm, Dictaphone, Notary (AZ), Notary Real Estate Assistant (US)

EXPERIENCE

Executive Assistant, Legal and Compliance 5/2016 - present

RR Donnelley/Morgan Stanley, Phoenix, AZ / New York, NY (remote)

•Executive support for Managing Directors of the Maryland, New York and Canada geography

•Executive support of numerous Executive Directors across the USand London

•Heavy meeting management: independently coordinating with dozens of participants, hosting iConference/Zoom, solicit ideas to create agendas and following up on open items lists

•Heavy calendar management – managing complex international calendars including multiple overbooks to ensure Executives attend and are aware of meetings and resolving time conflicts and take minutes for distribution

•Responsible for travel arrangements (domestic, international, multi-leg)

•Obtain expense approvals and prepare/submit expenses in Concur

•Create and update presentations in PowerPoint

•Manage new hire introduction projects – obtaining new hire information and create bios, adding them to necessary distribution groups

•Collect and prepare monthly and quarterly reports

•Privy to highly confidential, sensitive information and documentation regarding the Firm and personnel

•Assist with special projects and document preparation

•Serves as backup to other assistants

Administrative Assistant 12/2007 – 05/2016

Phoenix Country Day School—Paradise Valley, AZ

•Provided administrative support to Directors of Facilities Services and Advancement

•Implemented and in charge of maintenance work order and facilities request programs

•Coordinated meetings and events, and catering arrangements

•Served as a coordinator on several Trustee committees, as well as taking meeting minutes

•Coordinated transportation requests. Served as department liaison

•Managed payroll and absence reporting. Maintained department’s internal budget

•Compiled information for City inspections and special projects. Construction project assistant

•Assumed the role of an Assistant Director Facilities Services during first 3 years of employment

•Coordinated substitute teacher assignment, first aid training and CPR training

•Processed donations, gift acknowledgement thank you letters, and mailings for Advancement Department

Executive Assistant 01/2007 – 09/2007

Bowne—Phoenix, AZ

•Provided administrative support to Senior Vice President and Vice President of Sales

•Prepared proposals and documents

•Managed Receptionist and maintained Client Lounge and conference rooms

•Handled all aspects of event planning, catering arrangements, conference scheduling, supply ordering, and running daily/weekly reports

Executive Assistant/Proposal Coordinator 01/2001 – 08/2005

Jet Aviation—Teterboro, NJ

•Provided administrative support to several Senior Vice Presidents, salespersons and manager.

•Coordinated Event planning, catering arrangements, conference scheduling, travel arrangements, expense reports, and supply ordering

•Provided marketing support and proposal preparation for aircraft sales and chartering aircraft

EDUCATION

Bergen Community College - Coursework in Anatomy and Physiology, Medical Terminology

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