Donna L. Ruby

*** *** **** **

Apt M Cell: 937-***-****

advpdq@r.postjobfree.com

Purchase Agent 2/8/2016 – Present

Defense Logistics Agency (DLA) Columbus, OH

Manage and prioritize work on a daily basis utilizing EBS, EProcurement and

Disciplined Production Control (DPC) to ensure prompt award of purchase requests to

ensure they do not become aged and meet all guidelines for Time to Award (TTA).

Communicate both written and orally with vendors in requesting improved deliveries,

requesting informal cost breakdowns for price justification and a variety of other issues.

Negotiate with contractors to ensure competitive and fair pricing, while delivering quality

product.

Interpret and apply current Federal Acquisition Regulations (FAR), Defense Federal

Acquisition Regulations (DFAR) Supplement, Defense Logistics Acquisition Directive

(DLAD), and local agency purchasing regulations, policies and procedures cited in the

(DAG).

Coordinate cross functionally with the materiel planner and the customer account

specialist in regards to adjustment to the quantities to be procured in order to take

advantage of price breaks, issues with the $500 minimum threshold buys and minimum

buy requirements that would impact customer needs and stock levels.

Submit referrals in Records Management to the Product Specialist to determined materiel

technical acceptability.

Performs Pre-Award Acquisition functions including processing purchase request

solicitations and purchase orders, exercising options, and preparing any documents

necessary to facilitate the maintenance of micro-purchase contracts and the award of

purchase orders.

Performs market research, identifies potential suppliers, and creates the solicitation

package.

Researches applicable purchase order clauses and provisions for purchases that

involve special handling such as inspection, acceptance, packaging, shipping, etc.,

and determines the best method of transportation.

Accounting Technician 8/2007 to 2/8/2016

Defense Finance & Accounting Service (DFAS) Columbus, OH

Review accounts to ensure individual transactions agree with supported documentation and that

transactions are processed according to established procedures; analyze and prepare special

reports on the causes of recurring adjustments; recommend corrective procedures; research

current accounts, historical data, and source documents to develop and explain detailed

information not otherwise readily available. Use SRD-1 to generate 1081s and make corrections

to IPAC. Identify and process obligation adjustments and update database as obligation

adjustments are recorded; pre-validation: regularly verify funds availability, notify customer in

accordance with company policies and government regulations. Collect and analyze data to

detect deficient controls, duplicated effort, extravagance, fraud, or non-compliance with laws,

regulations, and management policies. Prepare detailed reports on audit findings.

Key Results:

Applied financial management analysis of automated systems to identify problems and

implemented solutions.

Examined a wide variety of documents, records, related reports and processes to

determine areas for improvement.

Performed quality control examinations of operations, polices, procedures to prevent and

detect deficiencies.

Management Assistant 9/2005 to 8/2007

Azimuth – Government Contractor Wright-Patterson AFB, Fairborn, OH

Assisted supervisor in the creation, compliance, reporting, and implementation of the budget;

ensured timely submission of budget estimates by staff officials and provided support in the

areas of program costs analysis and inventory. Used techniques and methods to measure

effectiveness of programs in terms of budget, personnel, and productivity; ensured budget reports

were submitted promptly and that fund usage met statutory and regulatory requirements.

Maintained records management; equipment accountability; and ordering and receiving office

supplies. Reviewed and consolidated budget estimates, taking into account issues, problems, and

conflicts within the budget program.

Key Results:

Served as office budget authority in managing all funds including labor and non-labor

categories.

Formulated long and short-range budgets/plans and cost estimates to support a variety of

programs.

Recommended transfer/allotment of funds to cover increases in obligations within

established limits.

Developed monthly Status Review report.

Administrative Assistant II 10/2000 to 9/2005

CACI – GOVERNMENT CONTRACT Wright Paterson AFB, Fairborn, OH

Provided direct administrative support to the Senior Scientist, Branch Chief and other members

of the branch. Assignments included scheduling meetings, calendaring and conferences, expense

reports, analysis, document review, civilian timecards, and timely submission of comp

time. Coordinated travel, established and monitored funding accounts, and reimbursable

projects; worked with Senior Scientists in preparing briefings, spreadsheets, and posting journal

entries to research papers. Prepared correspondence, reports, Division File Management plans,

and other similar material from rough drafts; ensured time submission of budget estimates by

staff officials.

Key Results:

Demonstrated the ability to fill in at a moment’s notice, quickly mastering new systems,

processes and workflows.

Researched budget problems and corrected invoicing and journal entry errors that had

previously been missed.

Operated financial computer systems and furnished management with summaries and

reports that were consistently praised for their accuracy, user-friendliness and timeliness.

Contract Assistant 05/1996 to 10/2000

SELECT TECH – Government Contractor Wright Paterson AFB, Fairborn, OH

Managed inventory levels for specific products, coordinating efforts with Purchasing, and

Planning.

Established and maintained the appropriate stocking and manufacturing strategy for all

products taking into account production lead-times.

Coordinated production schedules, forecasts, determining material requirements,

management of finished goods/output and distribution plans.

Communicated with software vendors and consultants, developing system requirements,

reporting requirements, interfacing with other analysts and developers, and

communicating needs of business and technical functions.

Performed limited administrative and technical supply coordination work (e.g., Hand

Receipts. scheduling, inventory management, storage management, cataloging, property

utilization) related to supply activities.

Performed miscellaneous quality assurance duties including inspections, inventory

process checks, inspecting and examining materials and equipment.

EDUCATION:

Franklin University, Columbus OH, currently working a B.A. in Business Administration

Baker Online College, Detroit MI, currently working on a B.A. in Information Systems

Certifications:

Lean 6, currently working on Greenbelt

COMPUTER SKILLS

Knowledge of Microsoft Office Package: Word, Excel, Access, PowerPoint, and Outlook.

Uses word, access, excel spreadsheet and graphics software to accumulate,

manipulate, consolidate, maintain and organize data in order to analyze and provide

information and produce a variety of reports, charts and briefings.

Knowledge of Accounting Systems: Enterprise Business System (EBS), Defense Agencies

Initiative (DAI), Database Management System (DBMS), Washington Headquarters Services

Allotment Accounting Systems (WAAS), FAMIS (Oracle); MIAP (DISA).

Other Systems: Intra-governmental Payments and Collections (IPAC), Automated Business

Services System (ABSS), Defense Travel System (DTS), Electronic Document Access (EDA),

Wide Area Workflow (WAWF).

Honors/Awards

Letter of Appreciation – 1997, 1998, 1999 & 2000

Monetary Reward with Government Contractor - Apr 2007

Individual Cash Award NRB: 7-10-2015, 6-26-2014, 7-5-2012, 6-18-2010, 7-20-2009, 1-28-

200*-*-**-****,

Time-Off-Award: 6-13-2013 and 4-07-2015

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