Facilities Coordinator

Linda Chan *** N Civic Dr, Apt ***

Walnut Creek, CA 94596

(415) 202 - 4475

***************@*****.***

EXPERIENCE

JLL, Google site — Office Coordinator

November 2018 - February 2023

● Provide and support administrative needs with other team members on various project across the organization. (Review and proof-read planning documents and presentations and manage calendars).

● Expense reconciliation and report management.

● Collaborate with the support team on all day-to-day office activities.

● Coordinate meetings, activities, and plan team meetings and work closely with team leaders.

● Helping to resolve operational problems and identifying work process improvements.

● Coordinate, collaborate to organize and maintain the respective areas with complete oversight over the office including but not limited to: office kitchen, food/drink orders, office equipment and meeting preparation.

● Work with the project team, estimator, and sales to verify accuracy of contact to most current quotes and plans available.

● Initiating orders with the purchasing agent or directly with the manufacturer in accordance with the project specifications.

● Review all contracts and ensure all required documents and instructions are in compliance to prevent payment delays at the end of the project.

● Participate in a weekly meeting to update the team of project status and provide answers to specific questions on each project in the area of responsibilities.

● Notifying sales, project manager and/ client immediately of delays caused by others.

● Assist in the process of managing the Certificates of Insurance both Tenants and Contractors. Assist in the processing of invoices. Verify all purchase order are received and accepted by the supplier and any approval paperwork is returned.

SKILLS

Proven ability to handle

confidential information

discreetly in a diplomatic manner

•Unflappable, flexible, and can

overcome a learning curve

quickly

•Strong communication skills on

multiple platforms and mediums

(email, text, in person, video

calls, etc.)

•Tech savvy and familiar working

in both Mac and PC, MS Office

operating systems, including

Excel, Zoom, Docusign and Drop

Box.

PROJECTS

MERCEDES

BENZ-DEPOT, GOLF

and GARAGE Indonesia

2019 - 2020

Event and Merchandise

Organizer. Creating events to

deliver more sales and

creating businesses for

individual new companies

within Indonesia.

LANGUAGES

English, Indonesian,

Mandarin, Cantonese

See’s Candies, South San Francisco — Administrative Assistant

November 2017 - March 2018

● Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports.

● Makes arithmetic or statistical calculations on inventories.

● Provides information to the public or to District staff that may require the use of judgment and the interpretation of policies, rules or procedures.

● Organizes and maintains various departmental files; types correspondence, reports, forms, proofreads and checks typed and other materials for accuracy, completeness, and compliance with departmental policies and regulations.

● Attends to a variety of office administrative details such as ordering supplies, arranging for the repair of equipment, transmitting information, and keeping reference materials up-to-date.

● Acts as receptionist and receives and screens visitors. Sutter Home Senior Living, South — Office Clerk Assistant August 2017 - November 2017

● Provide administrative support to the office manager, project manager, general contractor, and other management staff

● Answer incoming phone calls and respond to emails in a timely and professional way

● Sort and distribute communications in a timely manner

● Act as a point of contact for vendors and clients.

● Schedule and coordinate estimate appointments

● Prepare forms such as change orders, proposals, work orders, and bids

● Execute clerical and general office duties such as setting up filing systems, data entry, typing, copying, ordering office supplies, and other administrative tasks for special projects as requested ATHLETA, San Francisco — Sales Associate

November 2017 - November 2018

● Responsible for welcoming helping all customers offers first-class service and product solutions to ensure high levels of customer satisfaction through excellent service.

● Exercise empathy and tact to address challenging customer situations.

● Constantly updating their knowledge of the products, services and policies.

● Answer incoming phone calls and respond to emails in and professional way.

● Sort and distribute communications in a timely manner

● Maintain the presentation of the sales floor, products, signage and displays.

GUCKENHEIMER, San Francisco — Catering Coordinator March 2017 - June 2017

● Work with on-site porters on storerooms and delivery of food

● Work with pantry supervisors on remote pantry product deliveries

● Implement standard catering presentation techniques, catering products, and quality control.

● Perform pickup and drop-off of product inventory COVENTRY MOTOR INN, San Francisco — Front Desk

November 2017 - November 2018

● Checking hotel guests in and out of their rooms.

● The main duties of a front desk agent are greeting guests at the front desk, answering any questions, recommending activities and restaurants to guests, and answering any phone calls.

● Answer incoming phone calls and respond to emails in and professional way.

● Sort and distribute communications in a timely manner

● Maintain the presentation of the sales floor, products, signage and displays.

HOME DEPOT, Daly City — Cashier / Sales Associate

April 2016 - September 2016

● Responsible for welcoming helping all customers offers first-class service and product solutions to ensure high levels of customer satisfaction through excellent service.

● Exercise empathy and tact to address challenging customer situations.

● Constantly updating their knowledge of the products, services and policies

● Responsible with daily transactions

EDUCATION

San Francisco State University, San Francisco — BA Aug 1995 - May 2001

Fashion Merchandising and Industry

REFERENCE

Vince Lo 415-***-**** **********@***.***

Ray Le 510-***-**** *****@******.***

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