Executive Assistant Personal

Experience

Human Resources Assistant – TES, University of California, Irvine March 2022 – June 2022

■Provide administrative support to the Executive Director of Human Resources, for the Health Division of UCI, including the School of Medicine.

■Manage executive’s calendar, schedule meetings, arranged travel and conference calls, paying close attention to all details of Executive’s day, keeping all files accessible and organized, and returning calls as necessary

Executive Secretary – The Walt Disney Company June 2015 to March 2021

■Provide administrative support to the Director of Business Operations, including International T&E reports

■Manage executive’s calendar, schedule meetings and conference calls, paying close attention to all details of Executive’s day, keeping all files accessible and organized, and returning calls as necessary

Executive Assistant/Personal Assistant & Mobile Notary Public (part-time) January 2006 to 2015

■Notarize various documents, and loan signings in Los Angeles and Orange County

■Provided assistance in initial set up of an organized office, scheduled meetings, arranged travel, completed expense reports, and performed general administrative duties

Claims Representative – Automobile Club of Southern California August 2010 to January 2013

■Investigated insurance claims for members of Auto Club & Claimants; investigations included obtaining recorded statements from all parties and witnesses

■Ordered Police Reports when necessary & reported potential fraud (when suspected) to the Fraud Division

■Worked with minimal supervision and disbursed payments related to each claim processed

Executive/Personal Assistant / Full-time College Student January 2002 to December 2005

■Attended college and graduated with honors, while working as needed as a Personal/Executive Assistant

Administrative Assistant – The Walt Disney Company May 2000 to November 2001

■Managed office of the Vice President of Business Development, arranged international travel, scheduled meetings, set up conference calls, prepared expense reports, booked conference rooms for the executive building, handled all phone calls and time-sensitive materials. Knowledge of Microsoft Office, Word, & PowerPoint were much appreciated in this position. Discretion, poise, & professionalism were key components to this position

■Provided back-up assistance to the CEO of Finance, as well as the President

Senior Executive Assistant – Experian Information Solutions September 1998 to May 2000

■Managed the office of the Senior Vice President and General Counsel (on the Global Board)

■Arranged international travel, prepared expense reports, scheduled meetings on and off-site, handled phone calls, maintained office correspondence, arranged conference calls, handled hotel and travel arrangements for visiting executives. Confidentiality, polished professionalism and managing stressful situations were key in this position

Senior Executive Assistant – 20th Century Fox Film Corporation June 1992 to May 1996

■Senior Executive Assistant to the President of Fox News (1992-1993) (Van Gordon Sauter)

■Senior Executive Assistant to the SVP & Deputy CFO for Twentieth Century Fox Film Corporation, (1994-1995)

■Senior Executive Assistant to the Chairman of FX (1995-1996) (Personal Assistant to Anne Sweeney 7+ years)

■Arranged international travel, prepared expense reports, scheduled meetings on and off-site, handled all phone calls, maintained office correspondence, arranged conference calls, and handled hotel and travel arrangements for visiting executives. Confidentiality, polished & polite disposition and professionalism at all times were key to this position

Education

California State University, Long Beach

Bachelor of Arts Degree, Political Science (Honors) 2005

Golden Key International Honour Society - Member

Phi Sigma Alpha Honor Society - Member

Orange Coast College

Associate of Arts Degree (Honors) 2003

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