Executive Assistant Data Entry
Resume:
Angela Mazza
Orlando, FL *****
********@*******.***
Dedicated and enthusiastic executive assistant with a keen insight for providing logistical support to executives regarding communications, calendaring, process improvements, and special projects. Passionate about providing exceptional support to conserve executive time. Fluent in English and Spanish.
Work Experience
Executive Assistant
HCA Healthcare –Orlando, FL
March 2022- Present
• Heavy calendaring for the SVP, scheduled and coordinated various corporate meetings, including preparation and distribution of meeting minutes.
• Greet guests, screened calls, managed email communications, and the needs.
• Process expense reports for the Executive Management and the finance team.
• On-board new Team members to ensure adequate office space, computers, and phone, building/parking access.
• Process payroll bi-weekly for the team and Senior Management in Kronos.
• Maintain capital expenditures request log and ensure approved requests are distributed promptly.
• Create all approved capital expenditures request in Microsoft Access.
• Coordinate office projects and procedures.
• Create agendas and PowerPoint presentations for the team as needed.
• Arranged domestic and international travel and itineraries, global meetings, dinners, events, and logistics for the executive team and guests.
• Process invoices for services rendered for outside services.
• Process purchase requisitions and vendor approval set-ups.
• Coordinated on-site/off-site meetings, selected venues, and plan events.
• Develop and implement office procedures related to the coordination of interoffice communication, records, and system within the company.
• Serve as a POC for the office and the Executive team. Jubilant Pharma Holdings Inc. - Orlando, FL
January 2019 to March 2022
• Manage the day-to-day activities
• Process expense reports in a timely fashion.
• Arrange on-site/off-site corporate meetings for the Executive team
• Coordinate Board meetings on-site/off-site.
• Manage the office procedures
• Book and arrange conference rooms
• Maintain the office supplies and inventory
• Coordinate executive communications, including taking calls, responding to emails, and interfacing with clients
• Prepare internal and external corporate documents for team members.
• Schedule meetings and appointments and manage travel itineraries
• Maintain an organized filing system of paper and electronic documents
• Provide a strict level of confidentiality
• Develop and sustain a level of professionalism among staff
• Serve as a POC for the office and the Executive team Imagineering Secretary 1
Disney World
October 2017 to January 2019
• Process expense reports and coordinate travel in Concur
• Arrange domestics travel, dinners, and logistics
• Greet guests and provide direction as needed.
• Manage security clearance for all Disney properties.
• Order office supplies for the building
• Manage the conference room availability
• Coordinate and arrange VIP site project team tours.
• Provide administrative support to the Project Management team.
• Create and edit PowerPoint presentations
• Maintain the office, kitchen supplies, and PPE equipment.
• Create new purchase requisitions and purchase orders in SAP
• Maintain the project management team’s Outlook daily calendar.
• Arrange domestic travel, hotel, and ground transportation.
• Manage area as primary POC
Tupperware Brands
Executive Assistant to SVP, Global Marketing, and Beauty April 2011 to May 2017
• Heavy calendaring for the SVP, scheduled and coordinated various corporate meetings, including preparation and distribution of meeting minutes.
• Greeted guests, screened, calls, managed email communications, and anticipated SVP needs.
• Process expense reports for SVP and marketing team
• Track all new product development briefs
• Arranged domestic and international travel and itineraries, global meetings, dinners, events, and logistics for the executive, marketing team, and guests.
• Submit invoices for services rendered for outside services provided by vendors.
• Process purchase requisitions and vendor approval set-ups.
• Coordinated on-site/off-site meetings, selected venues, and plan events.
• Review operating practices and implement improvements where necessary
• Participated in special projects such as the management of communications with distributorships in global markets and the rebranding process.
• Prepare weekly marketing arch reports for properties.
• Schedule and coordinate various corporate meetings, including preparation and distribution of meeting minutes.
• Maintain the corporate operations calendar for a rolling 12-month period.
• Maintain general and electronic files in good order.
• Provide personal assistance to corporate executives, including but not limited to making travel plans, organizing social events, preparing birthday/holiday cards, and running errands.
• Manage office supplies and maintain inventories including all printed materials.
• Manage global travel and scheduling for several
• Create reports, presentations, memos, expense reports, letters, and other written communication. Executive Assistant
SymphonyIRI Group
November 1998 to April 2011
• Manage the daily activities of a President, Executive Vice President, and Senior Management of the Business and Consumer Insights Group & Symphony Analytics
• Manage and organize daily calendars for a President, Executive Vice President, and Senior Vice President.
• Schedule and coordinate meetings, interviews, appointments, events, and other similar activities for supervisors, which also include travel and lodging arrangements.
• Managed orientation schedules and meetings for personnel coming into the company reporting to the Division President.
• Schedule reoccurring daily/monthly conference calls and Town Hall Calls
• Assist in research and data gathering as needed.
• Coordinate domestic/international travel plans and processing of travel visas.
• Provide weekly revenue reports to Senior Management
• Coordinate Board meetings on-site/off-site.
• Assist HR in interview scheduling and testing candidates.
• Responsible for controlling the systematic flow of information within the team.
• Team Leader for the Administrative Quality Team/Office Administrator Education
• Warren Harding High School - June 1987
• Valencia - Office Management – currently attending Skills
• Office Management, Event Planning, Outlook, Word, Data Entry, Excel, PowerPoint, SAP, Oracle, Filing, Microsoft Office, Organizational Skills, Kronos, Concur, Access, Cisco Web-ex, Teams, C-Suite experience.
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