Accounts Payable Office Manager

Lori Williams

Mesquite, TX ***** ****************@*****.*** 214-***-****

Work Experience

Controller/HR/Office Manager

USA SWPPP Inspections Inc. dba USA Erosion

Royce City, TX

March 2022 – Present

•Onboarding of all new employees.

•Set up and Maintenance of Employee files.

•Overseeing Companies Credit and Fuel cards.

•Weekly Payroll and TXDOT certified payroll.

•940/941/TWC Taxes and Payments.

•Accounts Payable.

•Accounts Receivable.

•Monthly AIA Progress billings.

•Maintain required Dig Tickets bi-weekly.

•Quarterly Sales Tax Calculations and payments.

•Bank Account Reconciliations for multiple Accounts.

Accounts Payable Manager

NETSTREIT Corp.

Dallas, TX

November 2021-March 2022

•Implementation and training on software to automate the company’s AP department. (Yardi/Procure to Pay)

•Identify inefficiencies in the current processes. Working directly with the CAO and accounting team to correct, while still maintaining SOX controls.

•Streamline all AP Activities for 386 individual properties and growing daily.

•Assist with annual CAM reconciliations and streamline the accounting process.

•Corporate Accounts Payable.

Senior Property Accountant/OfficeManager Caddo Holdings/Coram Management - Irving, TX December 2014 to May 2021

•Oversee, maintain, and reconcile general ledgers for portfolio consisting of class A commercial properties, including inter-company entries into Yardi and MRI.

•Prepare and analyze financial statements and reports, including variance.

•Manage accounts payable and receivable for each entity.

•Monthly reconciliation of bank accounts.

•Input and verify all leases and monthly recurring charges into Yardi and MRI.

•Input Reconciliation of year end expenses Yardi.

•Processing and generation of vendor 1099's and 1096's.

•Generate Corporate Monthly/Quarterly Financial data for reporting to partners in QuickBooks Online.

•Corporate AR and AP

•Manage all property AR

•Manage all property AP, including exceptions in Avid Payment System

•Order all supplies and beverage services

Accounting Mrg/Operations Manager/HR Director

Bova Diamonds/YD Diamonds Inc February 2010 to July 2021

•Full Cycle Accounting and reconciliation of the general ledgers for each entity, including inter-company entries in QuickBooks Pro. Prepare and analyze financial statements and reports.

•Prepare customer invoicing and statements using detailed cost accounting methods.

•Manage all accounts payable and receivable for each partnership, and implement and follow collection processes and procedures.

•Monthly reconciliation of multiple bank, credit card and merchant services accounts.

•Processing of annual 1099/1096 reporting to the IRS, as well as annual 940 and quarterly 941 reports and payments, quarterly reports and deposits to the Texas Workforce Commission. Annual periodic reports to the Secretary of State, including Franchise Tax filings and Sales Tax reporting and Payments to the State Comptroller.

•Monthly Payroll processing within QuickBooks. Administration of all HR Functions and employee benefits packages.

•Correspondences, banking and personal bill pay and financial functions for the President of the company, other duties as needed.

Senior Property Accountant

PegasusAblon Services, LLC

November 2013 to August 2014

•Oversee, maintain, and reconcile general ledgers for portfolio consisting of class A commercial properties, including inter-company entries into MRI.

•Prepare and analyze financial statements and reports, including variance.

•Manage accounts payable and receivable for each entity, and follow collection processes and procedures.

•Monthly reconciliation of bank accounts.

•Input and verify all leases and monthly recurring charges into MRI and Kardin.

•Budget and budget re forecast in Kardin.

•Reconciliation of year end expenses in Kardin.

•Processing and generation of vendor 1099's.

•Process all accounts payable and receivable.

Accounting Mgr/Office Manager

HS Investments

August 2012 to December 2013

•Oversee, maintain, and reconcile general ledgers for 26 entities, encompassing 100 properties, including inter-company entries into Yardi Genesis. Prepare and analyze financial statements and reports.

•Manage accounts payable and receivable for each entity, and implement and follow collection processes and procedures.

•Semi Monthly Payroll and processing of Semi Weekly 941 payroll liabilities.

•Processing of annual 1099/1096 reporting to the IRS, as well as annual 940 reports and, quarterly 941 reports and deposits to the IRS and Texas Workforce Commission. Annual periodic reports to the Secretary of State, including Franchise Tax filings Payments to the State Comptroller.

•Monthly reconciliation of multiple banking, money market and investment accounts.

•Input and verify all leases and monthly recurring charges. Produced legal abstracts for each Lease.

•Follow up of receivables and security deposit dispositions and refunds.

•Correspondences, banking and personal bill pay and financial functions for the President of the company, other duties as needed.

Accounting Mgr/Office Manager/Assistant to the President

Uptown Enterprises

March 2008 to January 2010

•Oversee, maintain, and reconcile general ledgers for each entity, including inter-company entries in QuickBooks Pro. Prepare and analyze financial statements and reports.

•Manage accounts payable and receivable for each partnership, and implement and follow collection processes and procedures.

•Monthly reconciliation of multiple bank accounts.

•Calculation and billing of prior year reconciliation expenses.

•Process Construction draws per loan requirements.

•Processing of annual 1099/1096 reporting to the IRS, as well as quarterly 940/941 reports and payments, and quarterly reports and deposits to the Texas Workforce Commission, as well as annual periodic reports to the Secretary of State.

•Prepare annual expense and revenue budgets and achieve budget objectives.

•Administration of all HR Functions and employee benefits packages. Handle all aspects of office services and supplies. Travel arrangements, correspondences, banking and personal bill pay and financial functions for the President of the company, other duties as needed.

Accounting Mgr/Operations Director/Property Manager/HR Director

Reliance Property Management

May 2003 to March 2008

•Management and Leasing of 33 assets in excess of 550,000 square feet of Industrial/Warehouse, Retail, Office, Mini Storage, Automotive and Raw land. Analysis, negotiation and approval process of new leases and renewals. Tracking of TI allowances as applicable. Calculation of leasing commissions to third party brokers.

•Oversee, maintain, and reconcile general ledgers for each entity, including inter-company entries in QuickBooks Pro. Prepare and analyze financial statements and reports. Forecast company business activity and financial position

•Manage accounts payable and receivable for each partnership, and implement and follow collection processes and procedures.

•Process Tenant improvement/construction draws.

•Development of corporate polices/procedures. Management of maintenance, accounting and office personnel. Payroll, monthly payroll liabilities and quarterly income and corporate franchise tax filings. Overseeing OSHA compliance, as well as administration of all HR Functions and employee benefits packages.

•Management of vendor performance and selection, construction/project management.

•Tracking and processing yearly property taxes and exemptions. Maintaining all property general liability and umbrella coverages.

Administrative / Lease Database Manager (Centex)

USI (United Systems Integrators) April 2001 to November 2002

•Administration of a Fortune 500 lease portfolio consisting of 500+ active leases and subleases. Verified all critical lease information, i.e.: rents, operating expenses, CAM charges.

•Input and verified all monthly recurring charges. Produced legal abstracts for each lease. Facilitated tenant estoppels and landlord insurance requests.

•Third party liaison between client and landlords.

•Followed up and collected subtenant receivables and security deposit dispositions and refunds. Notified Client of lease options and followed up with appropriated action as desired by client.

•Disposition of expired/terminated lease locations. Handled lease renewal negotiations and executions.

•Invoiced and collected brokerage commissions in excess of 500K annually.

•Assisted Regional Vice President as needed with RFP responses, and proposals related to new business development, correspondence, expense reports, special reporting/projects, and research.

Sr. Lease Administrator

The Staubach Company - Global Services Division August 2000 to April 2001

Administration of a Commercial Communications Lease Portfolio in excess of 6,000 active leases and subleases.

•Verified all critical lease information, i.e.: rents, operating expenses, CAM charges.

•Input all critical lease information in Excel format for conversion to build/maintain client database.

•Produced legal abstracts for all leases.

•Verified all monthly recurring charges, and input offsets for payment. Oversee and check accuracy of all client payable checks each month

Education

High school or equivalent

Skills

•Property Management

•Yardi

•MRI

•QuickBooks (Desktop and Online)

•Avid Xchange

•Pay2Procure

•Accounting

•Marketing

•Accounts Payable

•Accounts Receivable

•Account Reconciliation

•Balance Sheet Reconciliation

•Bank Account Reconciliation

•Amortizations and Depreciation

•General Ledger Accounting

•Financial Statement Preparation

•Payroll/940/941 Tax filings

•TXDOT Certified Payroll

•Sales and Use Tax

•1099/1096

References Upon Request.

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