Administrative Assistant Accounts Payable

PARKASH CHAHAL

Fairfax VA *****

703-***-****) *******.******@*****.***

PROFESSIONAL SUMMARY

Accounts Payable/ Receivable and Administrative Assistant

Successful Accounts Payable, Receivable, Procurement, and Administrative professional skilled in supporting the program needs and managing projects with little oversight. Strong track record of reviewing and assessing processes and implementing continuous improvement initiatives to streamline office operations, Using FOCUS and SAP, and ERP to process Procurement Requests, Accounts Payable payments, and Receivable documentation. Effective, accuracy-driven Administrative Assistant successful at delivering key admin support to internal teams, customers, vendors, and other stakeholders. Demonstrated success in analectic problem, solving and boosting operational efficiency. Bringing 15+ years of superior performance in related roles with efficient, accuracy-driven, reliable, and enthusiastic AP/AR roles. Adapting at prioritizing tasks, maintaining, organizing, and optimizing workflow. Accustomed to balancing high-volume inquiries with Accounts Payable, Receivable, and administrative needs for 20 member’s staff. Work performed in the absence of a supervisor to assign the work and distribute the mail to appropriate personnel as needed. Performing W-9, W-8, and 1099 procedures very well.

SKILLS

AP/AR proficiency

Procurement Specialist

Meeting arrangements

Documentation and control

Filling assistance

Program files militance

Faxing, coping, maintenance

Established and maintained a Spreadsheet in Excel

Customer and client relations

Excel, World, PowerPoint, and Access

Report development

Correspondence handling

Conflict resolution

Customer services oriented.

Sorting and labeling

Accounting familiarity

Punctual and hard worker and flexible

Time management

Administrative support

Quick Books

Pivot Table

WORK HISTORY

Department of Information Technology (Fairfax County Government)

10/2013 TO 2/2019

Administrative Assistant IV

Accounts Payable, Accounts Receivable, and Procurement Specialist

Processed purchase orders, invoices, and expenses using the office system FOCUS

Reconciled invoices and credit card expenses monthly and prepare reports.

Maintained a complex digital filing system for financial information.

Performed research to collect and record in the Access database.

Coordinated bookkeeping activities in county System FOCUS including invoices and accounts payable.

Manage accounts payable and receivable for maintenance office grossing $32,832,280 per year

Sorted and distributed office mail and recorded incoming shipments for corporate records.

Offered departmental support.

Created PowerPoint presentations for business development purposes.

Generated Excel reports and prepared PowerPoint presentations for maximum impact and results.

Created detailed expense reports and requests for capital expenditures.

Mentored new employees on AP/AR and administrative procedures, company policies, and performance standards.

Prepared package for shipments pickup

Handled client correspondence and tracked records to solve discrepancies.

Participated in weekly project meetings, transcribed meeting minutes, and tracked project status.

Supported efficient meetings by organizing space, and materials, documenting discussions, and distributing meeting notes.

Performed general office duties, including answering phones and routing calls and messages.

Developed and updated spreadsheets and databases to track and analyze reports.

Interactional with vendors, contractors, and professional services personnel to receive orders direct activities, and communicate instructions.

Note: Was retired in February 2019 and took some time to travel, after six months COVID-19 comes it was almost 2 and half years effective in all sectors, and people lost their jobs and no one hires new employees. I was waiting for that time as soon as COVID-19 was over I tried to apply for a job then I got a contract job in Loudoun County Government a Contract basis Contract was over in November 2022 and I am in the market to find a job.

Administrative Assistant III 02/2000 TO 10/20013

Including Accounts Payable, Accounts Receivable, and Procurement

Fairfax County (Government (Cable Communications and Communication Services)

Managed Cable Office grossing accounts payable and accounts receivable of $40,000,000 per year.

Processed purchase orders, invoices, and expenses using the County system FOCUS

Processed accounts for the new fiscal year and closed the year-end accounts before starting the new fiscal year.

Performed research to resolve the discrepancies between vendor and county offices.

Generated reports using the Access database and prepared presentations in PowerPoint for maximum impact and results.

Handled client correspondence and solve purchasing discrepancies issues for the department.

Handled client correspondence and tracked records for office efficiency.

Created detailed expense reports and requests for capital expenditures.

Mentored new employees on AP/AR and administrative procedures, company policies, and performance standards.

Tracked inventory and ordered office supplies encouraging cost-effective solutions.

Offered departmental administrative support.

Processed petty cash and credit card purchasing and reconciled monthly basis.

Supports Third Quarter Estimate Budget and Year End Submission.

Performed general office duties including expense reports to create transfer vouchers and bills to the appropriate departments.

Collect revenue on a quarterly and yearly basis.

Member of Toast Master Club 29 serves as Secretary and Vice President role, prepared agenda, host the meeting deliver the speech, evaluate speech, and mentor the new members.

EDUCATION

Bachelor’s Degree: (Bachelor of Arts) Political Science

Mondi Gobindgarh Girls College (India)

Certificates: form NOVA Northern Virginia Community college Annandale VA

Principal of Accounting

Bookkeeping

Computerize Accounting

Fundamental of Business

Purchasing 101 from Fairfax County Government (Department of Purchasing and Management)

Multilingual: speaks and write English, Hindi, Punjabi and speak Urdu too.

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