Data Entry Administrative Assistant

VIRGINIA GIBBS

Show Low AZ ***** 602-***-**** advjvu@r.postjobfree.com

SUMMARY

Dedicated Accounts Payable Associate with 24+ years of experience maintaining payable information within a thriving corporation. Proficient in budgeting, invoice logging, payroll and employee rebate administration. Thorough knowledge of accounts payable procedures and systems. Interacts well with employees and vendors. Organized Administrative Assistant with many years of hands-on experience handling clerical and bookkeeping tasks. Experience with performing accounts receivable duties and reconciliations. Great typing skills and diverse software proficiency. SKILLS

● Customer Relations

● Financial Calculation and

Analysis

● Account Auditing

● Creative Problem Solving

● Accounts Payable

● Proactive and Self-Motivated

● Data Entry and 10-Key

● Document Coding and

Classification

● Bill Payment and Recordkeeping

● Vendor Account Monitoring

● Vendor Communication

● Bonded 4 year notary until

5/26/26

● Data Entry

● Clerical Abilities

● Vendor Record Management

and Record Keeping for Tax

Credit Monies

● Word Processing

● Handling Customer Complaints

● Multitasking and Organization

● Staff Development and Training

● Customer Service

● Goal Setting

● Phone and Email Etiquette

● Gathered Information for

Monthly Board Meetings and

Posted Meeting Minutes

EXPERIENCE

01/1998 to 4/2022 Accounts Payable Associate

Discount Tire Corporate Scottsdale, AZ

● Paid vendors and verified accounts and payment totals.

● Problem-solved accounts payable questions on behalf of internal team members, management and vendors.

● Reduced financial discrepancies by accurately processing invoices and journal entries.

● Handled high-volume invoice processing with minimal supervision.

● Coded invoices and other records to maintain organized and accurate records.

● Worked closely with department personnel to produce accurate and timely bills.

● Prepared and updated vendor files, tax documents.

● Followed company's strict rules and procedures to maintain data integrity and confidentiality.

● Assessed data and information to check entries, calculations and billing codes for accuracy.

● Employee Rebate Team leader. Prepare and deliver employee rebate requests to payroll for payment.

● Provided ongoing training to address staff needs for the company Copy Center. Provided training on equipment and copy jobs for the Corporate Office.

04/2022 to Current Administrative Assistant to the Assistant Superintendent Show Low Unified School District 10 Show Low, AZ

● Secretary to the Show Low School Governing Board

● Responsible for coordination of monthly and special Board Meetings including preparing meeting minutes

● Travel and conference coordination for Board Members

● Provides secretarial and office management support while building cooperative working relationships

● Maintains accurate department and customer records including Tax Credits received from the community

● Composes correspondence, spreadsheets and meeting notes

● Direct public communication to appropriate district personnel

● Manage physical and digital files, monitored various spreadsheets

● Handles incoming calls and directs callers to appropriate departments or employees

● Student Hearing Coordinator for the School District

● Responding effectively to sensitive inquiries or complaints EDUCATION AND TRAINING

01/1994 Associate of Arts: Computerized Office Specialist Arizona Business College Phoenix Arizona

ACTIVITIES AND HONORS

Award of Excellence for Discount Tire in 2003.

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