Data Entry Administrative Assistant
Resume:
Tina Crawford
**** ********* ****, ****** ** ****1
************@*****.***
Summary
Administrative and & Clerical Support: More than 20 years of experience in fast-paced office environments.
Can be utilized in creation of streamlined workplaces using a variety of advanced techniques such as:
oCommunication & Correspondence: Answer phones to field inquiries; collate and distribute mail
oDocumentation Preparation: Prepare communications, such as memos, emails, invoices, reports and other correspondence; write and edit documents from letters to reports and instructional documents. Create new forms, documents and procedures.
Time Management: Schedule and coordinate staff meetings, appointments and maintain calendars.
Financial Oversight: In charge of monitoring the movement of company finances including but not limited to:
oReceiving and processing vendor invoices
oIssuing client invoices
oHandling distribution and balancing of petty cash
Data Entry: Able to use organizational skills to provide accurate and error free entry of important data:
oCreate and maintain filing systems, both electronic and physical, often using software admin systems.
Staff Management: Monitor team performance to identify any areas of weakness and devise sustainable process improvements to resolve any issues found that disrupt workflow.
Skills
Administrative Experience
Administrative Support
Management of People
Front & Back End Operations
Data Collection & Analysis
Transcription
Senior-Level Management Collaboration
Data Entry
Calendar Scheduling
Multi-Tasking Strategies
Records Maintenance
Account Management
Tax Document Filing
Bank Reconciliation
Accounting
Accounts Payable
Accounts Receivable
Office Management
Customer Service
Permitting
Event Planning
Microsoft Office Suite
SAP
Education/Training
Ashford University – Some Coursework completed towards a Degree in Business Administration
Midland College – Some Coursework completed towards a Degree in Accounting
Midland High School – HS Diploma
Professional Experience
3/2022 to Present
Unemployed – Actively looking
1/2022 to 3/2022
Permitting Coordinator
Freedom Forever Texas LLC
Call city and county government offices for permit application process, costs, status updates & to confirm authority having jurisdiction
Filling out permit applications
Submitting plans and other required documents electronically
Obtaining documents and signatures from Home Owners via DocuSign for submission with plans
Paying permit fees with company card and balancing bank statements
4/2021 to 1/2022
O & M Support Specialist
GE Renewables Solar / Hybrids
Creating manuals, documents and procedures for current and future solar projects
Administrative support and reporting for solar project
Manage and arrange support, services and parts with vendors
Ordering and maintaining inventory of parts for site
Filing warranty claims
General office management
7/2018 to 4/2020
Administrative Assistant
GHD Services, Inc.
Accurately enter Analytical Data
Creating and proofing statistical reports
Truck log management for 10 trucks
Vendor Invoices received, approved and submitted to Accounting
Event planning
General office management
Petty cash disbursements and reconciliation
3/2018 to 6/2018
Data Entry/Invoice Coder
Temp/Contract Positions
XTO Energy: Processed/Entered 85 invoices a day in Open Invoice
Endeavor Energy (with AccountTemps): Duties included reviewing Tickets for accuracy, data entry into spreadsheet for upload into Enertia, attaching invoice images in Open Invoice, and processing 50+ per day Invoice coding in Open Invoice
12/2017 to 2/2018
Office Manager
Dr. Buzbee – Grandview Eye
Managed office staff of 3
Scheduling, receiving and processing payments
Entrusted with financial business
8/’2014 to 12/2017
Administrative Assistant
Contract Positions
Schlumberger: Data Entry of PO’s submitted
C&J Services (with Express Employment Professionals): verified truck / rig tickets for correctness and completeness across multiple yards; data entry of backlogged truck / rig tickets; processed invoicing of truck / rig tickets for multiple yards; assisted in company-wide transition to SAP.
Shale Apps (with Express Employment Professionals): Validated trucking tickets with invoices and GPS.
Various Companies/Clients: Assisted care of an Elderly parent during this time as well
10/2011 to 3/2014
Engineering Administrative Assistant
Saulsbury Industries
Assistant to Project Managers.
Account Support for Expense Reports.
Transfer documents to customers SharePoint account.
Travel arrangements, hotel accommodations and rental cars booked.
Event Planner and Hostess.
10/2010 to 10/2011
Executive Administrative Assistant
Dawson Geophysical
Assistant to the Comptroller, Assistant Comptroller and the CFO.
Maintained Board Members meeting minutes.
Organized, proofread and reviewed corporate documents before release.
Maintain 1099’s information and prepared 1099’s at Tax time.
Back up for Receptionist and was Event Planner.
7/2008 to 7/2010
Jr. Quality Assurance Representative
Jacobs Engineering
Reviewed furniture design/layout packages.
Conducted pre and post install inspection. Maintained access control during installation.
Insured all safety regulations were observed.
Coordinated with subcontractors to maintain smooth completion of all work.
Prepared all final documentation for end user of buildings.
Administrative Support
Warranty Issues for FF&E after occupancy.
Accessing claim, collecting information/coordinating service call/repair between Soldier/Vendor/Repair Services. Maintained Warranty Dates.
Earlier Work Experience
1999 to 2008 – Office Manager – Howard Sales Company - El Paso, TX
1994 to 1999 – Store Manager – Glazed Honey Ham Company
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