Data Entry Executive Assistant

REBECCA SCALES

**** ***** ******* ******, ***********, WV 25401. 304-***-****. **********@*****.***

PROFESSIONAL SUMMARY

Talented Executive Assistant skilled at completing daily assignments and contributing to team success. Always willing to take on any task adapts quickly to new needs and policies.

SKILLS

Accounting Inventory Tracking Budget Support

Vendor Management Invoice Processing Data Entry

Accounts Payable Accounts Receivable Microsoft Excel

Microsoft Word Payroll

EXPERIENCE

Executive Assistant February 2011 – Current

Berkeley County Sheriff’s Department Martinsburg, WV

Protected sensitive and confidential business information from unauthorized access or loss

Handled routine responses, responding to telephone calls and emails inquiries on behalf of executives.

Managed quality control for all business correspondence and reports, preventing critical errors and maintaining company reputation.

Coordinated scheduling for internal and external meetings, travel plans, conference calls, and day-to-day executive obligations.

Supported work of busy Administrative Executives by coordinating schedules and managing appointments.

Freed up senior staff to handle important business matters by screening calls and visitors.

Maintained positive public relations with customers, vendors, and industry partners.

Supported travel needs, arranging accommodations, airfare and ground transportation.

Met needs consistently as head of solid team, training new staff and monitoring work to verify knowledge and abilities.

Managed meeting support, organizing materials, transcribing notes.

Helped make special projects successful by researching topics and coordinating resources.

Managed payroll for 70 employees, calculating hours, and time off.

Answered calls and directed calls to appropriate parties.

Kept finances current and accurate by processing invoices, payroll and payments.

Disaster/Crisis Management, example: Southern West Virginia Flood, Air Show, several homicides, chemical spill in the City of Martinsburg, Covid-19.

Special Events Coordinator: Youth Fair, Haunted Theater, Pickin in the Panhandle, Apple Harvest, Christmas Parade, God Bless America Ride, Kids ID for Schools, Safety Pup/McGruff School Assemblies.

Assisted with Grant Writing with monthly billing and expenditures.

General Bookkeeper April 2005 – Current

M & P Heating and Air Martinsburg, WV

Assisted with tax process by preparing records and statement

Resolved accounting discrepancies with critical thinking and thorough research.

Purchased and acquired supplies, authorized petty cash, and monitored office inventory levels.

Maintained records of purchases, expenditures, revenue, invoices, and payments.

Maintained vendor records and accounting histories, tracking purchases and proactively resolving issues.

Oversaw day-to-day accounting needs, including processing payments and invoices.

Managed payroll for four employees, calculating hours, time off, and commissions.

Kept depository accounts current and accurate with timely reconciliations.

Updated and maintained general ledger information.

Issued receipts, invoices, and billing statements.

Made bank deposits and processed cash.

EDUCATION

Boonsboro High School, Boonsboro, MD June 1987

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