Administrative Assistant/Receptionist

Bonnie Thaxton

[Las Vegas, Nevada] [760-***-****] [advh4i@r.postjobfree.com]

Focused professional with 20 years of experience in providing top-notch clerical support and operational assistance to meet business needs. Demonstrated success in analytical problem-solving and boosting operational efficiency. Diplomatic and professional with stellar time management and multitasking expertise. Professional Experience

Advent Global Solutions Inc/Recruited for CBRE, Inc Las Vegas, Nevada Lease Admin Analyst-Facilities Coordinator - Temp Position January 2022 – September 2022

Day in the Life: Landlord and store follow ups for Facilities (Repairs and Maintenance)

Highly Organized

Excellent Written and Verbal Communication

Problem Solver

Very Detail Oriented.

Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.

Ability to write routine reports and correspondence. Ability to respond to common inquiries or complaints from clients, co-workers, and/or supervisor.

Requires basic knowledge of financial terms and principles. Ability to calculate simple figures such as Percentages.

Ability to solve problems in standard situations. Requires basic analytical skills. Intermediate knowledge of computer software and hardware (i.e. Microsoft Office Suite Products). Ability to work well under pressure.

Advanced organizational skills. Under general supervision, upholds the integrity of real estate portfolio data for assigned portfolio of clients. Inputs, maintains, organizes, and reports on information regarding lease dates, dollar values, and financial accounting transactions into a lease management software database.

Provides lease analysis and interpretation of lease information to clients.

Prepares export files and sends to accounting for payables processing. Prepares invoices for subtenants, reconciles subtenant accounts, reviews incoming invoices for errors/accuracy with lease document, and ensures correct coding.

Runs standard reports for management review and runs ad hoc reports with assistance. Assists with the design of reports utilizing a variety of software tools. Prepares and distributes critical date reports; maintains tickler system for tracking important dates and tasks. Creates and maintains client lease files ensuring they contain current, accurate information. Performs other duties as assigned. Time off due to Covid-19 Shutdown June 2020 – January 2022 Advent Global Solutions Inc/Recruited for CBRE, Inc Las Vegas, Nevada Administrative Assistant/Real Estate Service Administrator - Temp Position October 2019 - May 2020

Performed general administrative support for real estate management team, completing tasks including phone support, draft preparation, and distribution, expense reporting, management reports, calendar and scheduling, meeting coordination, filing and copying, etc.

● Aided in budget preparation by researching costs for supplies and services, obtaining bids as directed in compliance with bid process guidelines

● Administered accounts payable and receivable, coded invoices for payment, recorded inputs into accounting system, forwarding original invoices to accounting for payment

● Maintains tenant, vendor, and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards

● Interacted with vendors, tenant, and professional services personnel to receive orders, direct activities, and communicate instructions

● Fostered operational efficiency and compliance with company policies through effective coordination of office activities

● Worked on multiple projects simultaneously, meeting all deadlines on time and maintaining excellent quality

Advent Global Solutions Inc/Recruited for CBRE, Inc Las Vegas, Nevada Receptionist - Temp Position July 2019 - September 2019

● Provided support for reception and guest services, mail services, phone, meeting rooms, and location services while performing general clerical duties associated with distributing office faxes, packages, and mail

● Monitored premises, screened visitors, updated logs, and issued passes to maintain security

● Coordinated work with respective departments and areas, maintaining records and logs of service requests, and tracked status

● Ensured company in full compliance with industry regulation, state and federal regulatory agencies Raymond James Financial Services, Inc Las Vegas, Nevada Branch Administrator - 6 Month Temp Position August 2018 - March 2019

● Processed money movement of funds, disbursements, check delivery, securities transactions, including transmitting orders, cancellation, and correction of orders, ensuring delivery to home office

● Supported client on-boarding, and opening client accounts by properly completing and submitting required forms

● Assists branch management with audit preparation, producing reports outlining financial data to support with making strategic plans and operational decisions

● Preserved confidentiality of records and information, preventing mishandling of data and potential breaches

Crest Key Prof., LLC. Attorney/CPA Las Vegas, Nevada Receptionist/Administrative Assistant August 2017 - May 2018

● Carried out client file set up includes physical, electronic, and client management system, ensuring daily operations delivered were top-notch support

● Oversaw monthly resident agent tracking and client reminder letters for yearly business licensing with the Nevada Secretary of State as well as preserved and track client physical files including archives

● Updated Crest Key operating manual pursuant to professional staff guidance, assuring company maintained high level of customer service

● Handled standard and urgent requests from management and clients, increasing efficiency and productivity of processes

Additional Experience

Family Member Caregiver, Solomon Schechter Day School of Las Vegas Senior Administrative Assistant/School Secretary, Made in America/Global Green Senior Administrative Assistant, Lakeshore Consortium, Inc for Fresenius Medical Care North America Executive Administrative Assistant, Jewish Federation of Palm Springs & Desert Area Executive Administrative Assistant Core Competencies

Interpersonal Communication, Office Administration, Process Optimization, Calendar Management, Appointment Scheduling, Business Administration, Project Management, Administrative Support, Performance Improvement, Database Administration & Management, Workflow Planning, Relationship Building, Report Analysis, Project Planning, Quality Assurance, Account Reconciliation, Documentation & Records, Report Development, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Publisher), Database (AvidXchange, Pulse, Asset View, P2P, and Yardi Voyager)

Education - High School Diploma, Granada Hills High

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