*) ENGLISH

*) HINDI

*) GUJARATI

*) URDU

*) ARBIC

1. SAP- (System of Application Program)

2. WFMS- (Work Force Management System)

3. HRMS- (Human Resource management system)

4. EPMS- (Electronic Performance Management System) 5. Fox Pro – HRMS/Time Sheet & ERP System Gate Pass 6. Microsoft Access –Database

7. Microsoft - Excel, Word, P. Point

8. ARABIC – Typing - DATA Entry

S.S.C & H.S.C From Gujarat Board

Bachelor of Arts from BAOU -

University Ahmedabad

Institute of Leadership and -

Management (ILM) in HSSE from JGC

& KBR Training Center Qatar

Computer Application from BHC -

Baroda

1) Payroll and budgeting

2) Document conversion

3) Internal communication

4) Mail distribution

5) Worker’s compensation

6) Office administration

7) Administration support

8) Office management

9) Employee time sheet processing

GULAMHUSEN MALEK

SOFTWARE: -

A D M I N A S S I S T A N T

OBJECTIVE: -

I am looking forward to a challenging and mutually beneficial career that can enhance my existing educational and professional expertise in the field of Admin-Clerical work, which also gives me the satisfaction of having made a significant contribution to the field as well as to Contribute to my personal growth CCC HEAD OFFICE– LUSAIL CITY

QATAR

advgze@r.postjobfree.com

+974- 33193238

Gulamhusen Info

EDUCATION & QUALIFICATION

PRO SKILLS:

LANGUAGE Skills

1) From 11th Apr-2007 to 4th Jul-2008.

Company : - CCC & Chiyoda Technip Joint Venture -CTJV

Projects : - QATAR GAS EXPANSION PROJECT II-RAS LAFFAN

Client : - QATAR GAS ( (CTJV)

• Prepare and ensure the details of arrival of new recruits.

• Conduct First Day Induction programme with complete responsibility. This encompasses assisting the new recruits with initial processes such as travel assistance, account opening with the bank, accommodation facilities with housing department, work permit and family visa with the immigration department.

• Prepare staff contract(s) to be signed by Chief Administration Officer and the newly joined employee(s).

• Assist the new employee by answering queries regarding their contract.

• Issue employees’ probationary reports on to the Immediate Supervisor for their further action.

• Coordinates and sets up meetings and conferences, arranges travel and

• Coordinates and processes general administrative work such as time sheets, vacation requests, supply requisitions, etc.

• Photocopies, faxes and scans documents as required

• Assists Employees and Managers with general administrative requests

• Performs additional assignments under supervisor’s direction

• Maintaining and updating Project MS Teams register of project members and ensuring they have access to Project systems

• Time keeping responsibilities for QFAB yard in Qatar

• Provide checks and controls to time keeping

• Generate reports to facilitate productivity and workhours tracking

• Maintaining public relations with local civic authorities, hospitals and ministries to ensure quality services are Provided to company employees.

• Verify and process the payment requisitions for various invoices such as education assistance, medical reimbursements, life insurance billings etc.

• Assist and process the travel assistance for the employees and their families on their first arrival to Qatar, as per the set policies.

• Process & coordinate with travel desk in regard to the final departure air tickets and air freights to their home country for the leaving employees and their families. 16 Years’ Experience in Qatar & Primary Responsibilities: 2) From 5th July 2008 to 31st May 2011.

Company : - CCC & JGC /KBR Joint Venture

Projects : - PEARL GAS TO LIQUID GTL PROJECT-RAS LAFFAN

Client : - Qatar Shell –

• Keeping and maintaining up to date records of manpower and manpower report to admin department on daily basis.

• Maintain accurate manning roster and update the billeting data base.

• Provide daily information.

• Maintain key control and billeting records.

• Answer incoming phone calls.

• Coordinate with all tenant unit representatives regarding room reservations and issues.

•, Public Relations, Air Ticketing, Logistics, Catering, security Gate Pass and Subcontracts.

• This encompasses assisting the new recruits with initial processes such as travel assistance, account opening with the bank, accommodation facilities with housing department, work permit and family visa with the immigration department. • Prepare staff contract(s) to be signed by Chief Administration Officer and the newly joined employee(s). • Assist the new employee by answering queries regarding their contract. • Issue employees’ probationary reports on to the Immediate Supervisor for their further action. • Ensure the conformation letters are issued, distributed and filed on the completion of the confirmation process. 3) From 01st Jun 2011 to 10th May 2013.

Company : - CCC

Projects : - GSF (Gas Sifting Facilities) Mesaieed Industrial-QATAR

Client : - QATAR PETROLEUM

• Processing issues related to employees’ compensation/receivables.

• Make sure that the entire payroll-related and attendance details are entered into the payroll software.

• Keeping track of employees’ leaves such as sick leave, personal leaves, vacations, etc.

• organized when coordinating documents, supplies, and project resources.

• Clear communicator and self-motivated worker with decisive nature necessary to manage independent work.

• Coordinating with subcontractors in site offices for all related admin services and support

• Follow up HSE Violation and coordinate with compliance department for WFMS if somebody terminated from site.

4) From 6th Nov- 2014 to 26th Jun 2018.

Company : - CCC & MIDMAC Joint Venture

Projects : - SIDRA Medical Center Project Qatar – DOHA - QATAR

Client : - Qatar foundation

• Manpower allocation and tracking.

• Time Sheet Preparation. Maintaining filing systems.

• Preparing absent and sick reports of the employees.

• Keeping track of employees’ leaves such as sick leave, personal leaves, vacations, etc.

• Keeping track of an employee’s absence from work due to official travel.

• Keeping track of employee transfers, resignations, and exemptions to keep the payroll records updated

• Keeping track of the absence of employees from work due to official travel.

• Keeping track of employee transfers, resignations, and exemptions to keep the payroll records updated

• Ability to accurately maintain relevant recording and information systems

• Utilities, Security Services, Public Relations, Air Ticketing, Logistics, Catering, security Gate Pass and Subcontracts

5) From 26th Jun 2018 to 25th Jun 2019.

Company : - CCC

Projects : - Musherib Downtown Project - DOHA - QATAR

Client : - COMO

• Proficient in maintaining stringent financial controls and timelines. Professional and knowledgeable Admin Assistant in the administration department Offering 15 years of experience managing company reputation with the admin. Highly efficient and accurate with strong planning, problem-solving, and communication skills.

• Manpower allocation and tracking.

• Allocation and splitting internal transfer of the employees as per section.

• Maintaining and reviewing employee daily attendance data to keep track of employee absenteeism.

• Maintaining time sheets, and employees’ worksheets, and computing the wages of the employees.

6) From 26th Jun 2019 to 11th May 2021

Company : - CCC

Projects : - Construction and Upgradation of Mesaimeer Road -QATAR

Client : - ASGHAL /Kahramaa

• Handling various administrative and accounts-related work, viz. maintaining files, initiating proposals, processing bills for settlement, preparing salary and other vouchers, etc.

• Assist in Consular related various services viz. Passport, Visa, OCI cards, etc.

• To liaise with the local government offices/OFM regarding various services viz. booking of public parks, issuance of diplomatic Identity cards, driving licenses, SSN, Tax exemption cards, ets.

• Assist with Embassy events and visits of delegations including protocol duties at the airport as required.

• Any other work assigned from time to time.

• Utilities, Security Services, Public Relations, Air Ticketing, Logistics, Catering, security Gate Pass and Subcontracts

• Undertakes routine tasks e.g., Personnel Administration, Leave Administration, Camp operations, Office Supply

7) From 12

th

May 2021 to the present.

Projects : - CCIC-Main Office – Lusail CITY QATAR

Position : - Admin Assistant

• Prepares CONTRACT OF SERVICE Arabic AGREEMENT as a New Arrival employee.

• Prepares RELEASE ACTION SHEET such as New Arrival employee.

• Prepares Transfer Action Sheet including Transfer of Dues for Staff.

• Prepares RELEASE ACTION SHEET such as Termination and Resignation, etc.

• Admin Assistant with experience providing top-notch clerical support and operational

• Provides customer service/public relations in a fitness-type facility.

• Requires extensive interaction with a large customer base with the ability to handle customer issues.

• Maintains accurate event/facility attendance records for programs.

• Ensures security and accountability of both Government-furnished and expendable equipment/property.

• Ensures cleanliness/serviceability of equipment and check-out items.

• Maintaining and reviewing employee daily attendance data to keep track of employee’s absenteeism.

• Process all the leave applications received from the employees and the consultants.

• Ensure the eligibility for the airfares and forward to Payroll for further action.

• Forward the application to Immigration for the issuance of exit permit, according to the departure date.

• Update in SAP all the details of the leave application like type of leave, paid or unpaid leave etc.

• Arrange the business trips for the employees including flight bookings, accommodation, visas and straight trouble-free trips.

• Assist the employee to register the Business trip in SAP Travel module.

• Process the business trip for the advance payment on acquiring necessary approvals.

• Complete and settle the trip on the submission of travel related documentation by the employee such as boarding passes, travel related receipts etc.

• Inform the Finance Department for the deduction of the advance paid, in case the business trip is cancelled.

• Coordinate with the department and the hotels to finalize the same.

• Make hotel arrangements for the consultants arriving for each department provided the PO is clear and approved by Chief Administration Officer.

• Coordinate with the hotel reservations and the requesting department in regard to the same.

• Ensure eligibility of the employee to receive car loan, once the application is submitted.

• Forward to Finance Department for payment process after obtaining the necessary approvals.

• Inform the employee of the approval of the car loan and follow up for the documentation such as car registration and insurance papers for filing purpose.

• assistance to meet staff needs.

• Systematic Administrative Assistant with successful experience in fast-paced office settings.

• Hardworking team player with expertise in completing various clerical tasks and off erring staff support.

• Prepares Leave Settlement and Final Settlement for Staff.

• Handling various administrative and accounts-related work, viz. maintaining files, initiating proposals, processing bills for settlement, preparing salary and other vouchers, etc.

Contact this candidate