CURRICULUM VITAE
CHARLOTTE SUTHERLAND
** ****** **** **** ******** No: 079-***-****
Beaconhurst I.D No : 76-06-07-000*-*** East London
**** *-****: advgvl@r.postjobfree.com
PERSONAL PARTICULARS
NATIONALITY : SOUTH AFRICAN
SEX : FEMALE
MARITAL STATUS : SINGLE
DEPENDANTS : ONE
LANGUAGE PROFICIENCY : ENGLISH AND AFRIKAANS
DRIVERS LICENSE: : CODE 08/EB
KEY ATTRIBUTES
Excellent communication skills (verbal and written)
Flexible: I can work in a team environment or achieve results individually
Adaptable: I am able to adapt to new challenges speedily and always willing to learn new aspects of my working environment
Friendly and approachable
PERSONAL SKILLS AND COMPETENCIES
LANGUAGE ABILITIES: English – Mother tongue
Afrikaans - Fluent
Xhosa – Conversational at beginner’s level
COMPUTER SKILLS/PACKAGES: SAP r/3
SAP GUI Netweaver
Pinnacle
Microsoft Office – Excel, Word and Powerpoint
Lotus notes
Capture Client
QUASAR financial management system
VTS
Pastel
COMMUNICATION SKILLS: Writing, emailing and telephonic communication.
Listening – I have always been recognized as a good listenener. I apply it daily as a manager
LEADERSHIP SKILLS: Training – I was responsible for training staff in certain positions as well as for certain tasks
EMPLOYMENT HISTORY
EMPLOYER (CURRENT) WINDSCREEN BOYS (PTY) LTD
POSITION HELD Administration Manager
DUTIES Financial Administration
Journals
` Cash Book recons and Entries
Forecasting – Cash Flow
Trial Balance
Costing
Creditors
Reconcile all Creditors accounts
Ensure payments are made timeously to all creditors
Process all creditors and COD invoices on Pastel
Follow up on unpaid invoices
Ensure monthly statements are received
Ensure all monthly recurring expenses i.e utilities, telephones, rentals, are processed and paid every month
Load all payments (creditors and COD) on bank EFT system
Process bank statements
General ledger recons
Handle all queries related to payments and creditors
Sending remittances and proof of payments
Banking
Casual wages and payroll
Debtors:
Ensure the Debtors reconciliations are done accurately and timeously
Queries are addressed and rectified timeously
Follow up on non-compliance and resolve through direct interaction with customer
Advise on action against defaulters
Age analysis
Preparation of monthly statements
Sales Ledger
Assist the Managing Director with all ad hoc duties
DURATION October 2022 - PRESENT
EMPLOYER LEAR CORPORATION
POSITION HELD Accounting Administrator
DUTIES Process all non-stock expenses and local non-stock creditors invoices;
Follow up daily on creditors queries, price variances and short supplies;
Telephone queries;
Check invoices for price variances and follow up with Senior buyer;
Ensure GRNs timeously matched;
Log, match and transfer of invoices;
Follow up on outstanding orders;
Use the COUPA system optimally to perform duties.
Ensure SOX internal control compliance of non-production creditors
DURATION MAY 2022 – 01 AUGUST 2022
(Temp/Contract completed)
EMPLOYER EASTERN CAPE MOTORS
POSITION HELD Accounts Administrator
DUTIES MAZDA AND FORD
Processing and reconciling Insurance policies and Commissions related to each individual Client
Bank recons and receipting on Pinnacle.
Reconciling of Cash Book, Sales Ledger, Purchase Ledger and Nominal Ledger
Trial Balance
Journals and Contra Journals
Processing Spotter Payments
Processing Settlement Deals
Work in Progress Reports
Stock Count Reports
Making Provisions for payments exceeding R50,000.00
FICA of documents
Involved in BBEEE processes
Reconciling of Debtors and Creditors accounts
Vehicle Creditor Reports
Bank Receipts clearing
Daily Statistics upload
RO Register Analysis and Reporting
Intercompany Sundry Posting
Updating Demo mileage on vehicles
Month end Intercompany recons
Posting of Insurance policy invoices
Clearing Z2001 and Z2005 accounts
Bank recons – daily and monthly
Vehicle Settlements
Creating Tax invoices in Pinnacle
Writing off of Bank charges
Month End Purchase Ledger Reconciling
Month End Sales Ledger Reconciling
Citibank receipting
Processing refunds
Interbranch Vehicle sales and Dealer transfers
DURATION 01 JAN 2022 – 01 APRIL 2022
(Temp/Contract completed)
EMPLOYER ZF LEMFORDER SOUTH AFRICA (PTY) LTD (EAST LONDON)
POSITION HELD Foreign Accounts Payable Coordinator
DUTIES Forex
FEC Availability on foreign payments
Clear instructions to the dealing rooms at the banks when purchasing or selling forex.
Adhere to Reserve Bank regulations
Monitor exchange rates on a regular basis and advise management of any sudden decreases or increases
Cash Management:
Monitor all accounts on a daily basis and advise management of any movement/transfers that will be necessary.
Keep overdraft facility as low as possible
Confirm that payments/transfers were done correctly and liaise with the banks.
Feedback to management on any irregularities.
Printing of bank statements when required
Electronic payments:
Preparation of EFT’s on the online system after receiving approved payment requests.
Input payments as and when required by management
Create beneficiary codes on the online system.
Foreign Creditors:
Matching invoices to GRN’s, liaison with the purchasing and receiving colleagues regarding orders and receipt of goods (price variances, quantity variances, stock queries etc). Maintenance of foreign GRN trial balance.
Report any nonpayment of supplier invoices due to any variances to the responsible department.
Liaise with suppliers.
Monthly intercompany recon on the SAP tool. Print the necessary documents and hand to financial accountant for processing.
Loading payments onto the online system.
Generate system payment register.
Manual spreadsheet entries on all supplier payments indication the invoice being paid.
Reconciling of accounts when required and when available from suppliers. Annual recons to be done for yearend audit.
Reserve Bank Regulations:
Filing of all necessary documentation.
The correct stamping of each document as required and as specifies in the company’s Import Undertaking.
Acquired the necessary SARB approval for the purchasing or selling for forex.
Liaise with the banks on the correct procedure as well as obtaining the stamps from them when a payment is not covered by our Import Undertaking.
Other responsibilities:
Request and issue foreign petty cash to company travelers.
Completion of foreign expense claims.
Exchange rate uploads on custom programme.
Department Deputy
DURATION October 2018 – June 2020
REASON FOR LEAVING Retrenchment due to COVID-19
EMPLOYER MASTERGLASS
POSITION HELD Office Manager/Administrator
DUTIES Full Creditors Function.
Reconcile all Creditors accounts
Ensure payments are made timeously to all Creditors
Process all creditors and COD invoices
Follow up on unpaid invoices
Ensure monthly statements are received
Ensure all monthly recurring expenses i.e utilities, telephones, rentals, are processed and paid every month
Load all payments (creditors and COD) on bank EFT system
Process bank statements
Handle all queries related to payments and creditors
Sending remittances and proof of payments
Banking
Casual wages and payroll
Full debtors function
Ensure the Debtors reconcilliations are done accurately and timeously
Queries are addressed and rectified timeously
Follow up on non-compliance and resolve through direct interaction with customer
Advise on action against defaulters
Age analysis
Preparation of monthly statements
Assist the Managing Director with all ad hoc duties
DURATION May 2014 – October 2018
REASON FOR LEAVING To further my career in my current field and to challenge myself
EMPLOYER COMMERCIAL VEHICLE DELIVERY SERVICES – A ONELOGIX COMPANY
POSITION HELD Creditors Clerk (Head office)
DUTIES Reconciling of all Fuel accounts
Reconciling all accounts for all branches across the country
Processing of all Insurance claims
Investigating all discrepancies on invoices received
Reconciling all ONELOGIX and VEHICLE DELIVERY SERVICES accounts
Payment of all accounts, twice weekly.
Filing and administration
Checking and processing all petty cash from our different branches
Opening of accounts
Creating orders on QSA
Ensuring timeous payment of all accounts
Assist Financial Manager with any Ad Hoc duties
Cashbook
Journals
General Ledger
Sending Remittances and Proof of payments to all Creditors
Running of Purchases Journal
DURATION November 2012 – April 2014
REASON FOR LEAVING To further my career in a more senior position
EMPLOYER INTIER AUTOMOTIVE SOUTH AFRICA (PTY) LTD
POSITION HELD Office Administrator/Debtors and Creditors Administrator (Local and Foreign)
DUTIES Full Administrative function:
Composing and typing of document
Filing
Processing of document
Archiving in accordance with standards set out on QSI
Liaising with colleagues in Germany and Austria
Petty cash custodian and monthly reconciliation
Scanning of documents to colleagues abroad
Banking
Dealing constantly with our courier company to ensure documents are delivered on time
Taking minutes
First face of the company
Stationary requisitions
Debtors function (Local and Foreign)
Control and reconcile all accounts to Debtors’ statements and age analysis
Identify and investigate all debtor’s claims
Ensure exceptional processing and attention to detail of payments
Drawing up of statements and sending them to the debtor for payment
Following up on payments that are due and overdue
Creditors function (Local and Foreign)
Receive invoices from Creditors and processing them for payment
Reconcile all invoices for month end payments
Enter payments on our international database via our bank in Hong Kong
Responsible for reconciling all accounts
Ensuring timeous payments
Payment on all imported goods/stock received
Purchasing Euro’s for payment of foreign suppliers
Liaise with colleagues in Germany, Austria and Canada
Reconciling all local and foreign Creditors’ invoices/accounts
Assisted the Director with ad hoc duties
Arrange all accommodation for visiting guests
Typing of personal documents for the Director
DURATION July 2009 – 31 October 2012
REASON FOR LEAVING Due to the nature of our business, we work on a contractual basis. Our contract with Mercedes Benz South Africa expired at the end on 2013. I chose to seek alternative employment before the company shut down
PREVIOUS EMPLOYMENT HISTORY
PAPERMAN CC (EAST LONDON) – Administration Clerk
December 2005 – January 2008
MONTECASINO (JOHANNESBURG) – Tables Supervisor / Assistant trainer at Montecasino training school / Prive Dealer
September 1997 – October 2005
EDUCATION AND TRAINING
Matriculated from Stirling High School in East London, in 1995
REFERENCES
TINO GIERKE (WINDSCREEN BOYS) 079-***-****
DEAN WESTERBERG (EASTERN CAPE MOTORS) 043-***-****
CAROLINE NEWEY (EASTERN CAPE MOTORS) 043-***-****
CORNELIUS FOKKER (LEAR CORPORATION) 043-***-****
NEELS STEENKAMP (ZF LEMFORDER) 082-***-****
IAN MYBURGH (ZF LEMFORDER) 083-***-****
TINO GIERKE (MASTERGLASS) 043-***-****
KRISTIN OBERHOLZER (COMMERCIAL VEHICLE) 043-***-****
TONY HERMANS (INTIER AUTOMOTIVE) 083-***-****
DINESH SUKDEV (INTIER AUTOMOTIVE) 082-***-****
JOYCE SCHINDLER (CHARACTER REF): 066-***-****