MAI RAGHEB ALI RESUME *

STATMENT

My career goal is to increase my knowledge and experience in the field of office management which i believe i can fulfil by seeking full-time employment position at your esteemed organization, where I can make a full use of my 15 years experience in Office management, my education background, personal experience and skills.

PHONE: +2-011********

EMAIL: advgpv@r.postjobfree.com

CAIRO, EGYPT.

https://www.linkedin.com/in/maie-a-

ba467652/

MAI

RAGHEB ALI

OFFICE MANAGER

BACHELOR DEGREE OF COMMERCE 2002-2006

Accounting Department, Cairo University,2017

INTERNATIONAL COMPUTER DRIVING LICENSE 2007

American University In Cairo.

PROFESSIONAL QUALIFICATIONS

WORK EXPERINCE

- Collaboration.

- Excellent Communication Skills.

- Effective Working Under Pressure.

- Leadership.

- Very Good Social Skills.

- Good Bilingual Speaker,Reader And

Writer In Arabic And English.

- Quick Learner, Very Organized Extremely.

- Problem Solver

WORD

EXCEL

OUTLOOK

POWERPOINT

PHOTOSHOP

PERSONAL SKILLS

SOFTWARE

Company Aggreko UK

Job Discription: My duties & responsibilities at Aggreko are divided into two main impor- tant and critical sectors

Administration:

As a professional Administration Assistant handling a wide range of tasks, for example: 1. Review and maintain written and computer files & keeping an archiving system. 2. Assist in the coordination of administrative functions, including budget, personnel, meetings, and clerical duties, events, …etc.

3. Research and collect information.

4. Handling accommodations for our staff in & outside Egypt and getting a new competi- tive deals with wide range of hotels & resorts to match Guest grade at company. 5. handling issuing Visas &Military permits for those who travel to sites. 6. Communication with governmental and Military organizations & entities. 7. Assist with all budget activities, including accounting 8. Help implement new programs, procedures, methods, and systems 9. Conduct fiscal reviews, surveys, and collect information on administrative matters 10. Responsible for preparation of confidential documents and reports. 11. Coordinate and schedule meetings and conferences & handling MoM. 12. Coordinate operations, including purchasing, equipment, property inventory, build- ing, equipment, and disposal.

13. Maintain complete stock of all office supplies and accuracy of inventory. 14. Connect with building vendors to carry out fixes and improvements. Logistics Coordinates:

I’m a focal person of handling logistics process for all our projects in Egypt and commu- nicating with most of important Egyptian companies at Oil & Gas sector and EGPC (EGYP- TIAN GENERAL PETROLEUM CORPORATION)

1. Coordinating transportation providers to ensure prompt and proper movement of shipments

2. Responding to customer inquiries and referring clients to the proper channels 3. Reviewing purchase orders and shipping documents to ensure accuracy 4. Making special shipping arrangements as necessary 5. Tracking and fixing shipping errors

6. Preparing bills and invoices.

7. Managing distribution and shipment budgets.

Administration Assistant & Logistics Coordinator Cairo JAN. 2021 - Present

LANGUAGES

ARABIC

ENGLISH

SKILLS

MAI RAGHEB ALI RESUME 2

8. Communication with clients to issue CD (Customs decelerations) to release shipments under their umbrella. 9. Transferring umbrellas between clients based on work needs. 10. Handling Re-export process from A to Z.

11. Ensuring that the quality of all services provided meets the required standards 12. Developing processes that make the supply chain more efficient and organized 13. Professional using Nafeza system (integrated information platform to coordinate all necessary shipping information between for- eign exporters and Egyptian importers).

WORK EXPERINCE

Company Minapet Export – Subsidiary sole distributor for SKF Group in Egypt (Lubrication Systems)

Job Discription: Working as Administration Section Head, my duties & responsibilities divided into “3” sectors.

•Administration. •Logistics & Business Coordinator. •HR. 1- Develop reports showing transportation costs on precise projects and moves. 2- Conduct physical cataloging, warehousing, inventorying, material control coordination and data entry assisting different supply activi- ties.

3- Support with maintenance of logistics policies, procedures, support plans and similar data. 4- Provide assistance for maintaining logistics planning tasks. 5- Review and analyze program effectiveness, suggest and execute on time improvements and corrective actions. 6- Coordinate accountability of property and issues maintenance. 7- Investigate inventory divergence, resolve issues and update database to replicate property movement. 8- Provide advice and recommend on pertinent accountability procedures and policies, discrepancies of information and divergence from regulations.

9- Establish and maintain maximum and minimum consumables inventory levels. 10- Administer and maintain inventory control program systems and electronic property management. 11- Develop pertinent schedules, reports and conduct recurring inventories of supplies and property. 12- Administer and implement inventory management program. 13- Present inventory distribution of warehouse according to standardized process. 14- Establish and update regularly work priorities and stations and fulfill routine tasking by supervisor. 15- Coordinates with unit managers and co-workers to assure apt automated system(s) are upgraded and outcomes are accurate and current.

16- Planning and Organizing Meetings.

17- Will Attend Meetings Inside And Outside The Company. 18- Will Be The Link Between The CEO And The Office Admins. 19- Follow Up The CEO Tasks And Responsible For Reminding Him. 20- Reading, Monitoring and Responding the CEO Email. 21- Answering Calls and Liaising With Clients Competently. 22- Planning and Booking the CEO’s Trips.

23- Will Join The CEO In The Business Trips In Or Out The Country. 24- Have Full Knowledge of the CEO Meetings Whether Inside or Outside the Company. 25- Taking Action Points and Writing Minutes.

26- Drafting Communications on the CEO Behalf.

27- Preparing Presentations.

28- Responsible For the CEO’s Office and Disk.

29- Sourcing and Ordering Stationery and Office Equipment. 30- Handling payroll system & attendance & Medical issues & contracts of employees. Company Mubasher International for Securities

Job Discription: Working as a Chairman Office Manager in Cairo office 1. Handling all requested tasks by the Chairman, trying to find the best solution for all problems. 2. Providing daily administrative support to ongoing office operations. 3. Preparing, scheduling and attending management meetings and take minutes of meeting. 4. Preparing monthly reports and presentations.

5. Arranging needs and changes for Flights Tickets, Visas, Hotel Booking, and transportation...etc, for all stuff in the company. 6. Maintaining a proper and prompt filing system that must be kept in a professional manner for easy reference for all concerned staff members.

7. Recruiting international and national consultants, and arrange their payments. 8. Raising purchase orders and issuing payments.

9. Assisting the Budget Holder in drafting initial project budgets, revision and amendments. Administration Assistant & Logistics Coordinator Cairo Oct. 2018 - JAN. 2021 CHAIRMAN OFFICE MANGER Cairo Nov 2012 - Oct 2018 MAI RAGHEB ALI RESUME 3

WORK EXPERINCE

Company Demo Metal Trading LLC – Emirates Company (operating in the steel and Aluminum products) Job Discription: Working as an Office Manager/Executive Secretary to the Chairman and doing all Executive Secretary tasks and responsibilities as follows: 1. Screening e-mail and postal mail for the Executive Director, answering routine questions,

2. determining level of priority, and directing items to appropriate staff and Executive 3. Director.

4. Answering phone calls for the Chairman and answering all routine questions. 5. Organizing and prioritizing large volume of information and calls.+ 6. Setting up and maintaining files, records and databases as required. 7. Assisting the Chairman in the management of his schedule. 8. Performing complex and confidential secretarial functions including developing written correspondence. 9. Composing reports, forms and other materials.

10. Scheduling and organizing activities such as meetings, travel, and organization activities. 11. Preparing agendas, notices, minutes and resolutions for Board of Directors and Board of 12. Trustee meetings.

Company Unitarian for Trade and Supplies (UFTAS) Job Discription: Working as Executive Secretary to the Chairman. Responsible for public relations and managing and supervising administrative functions of the Chairman’s office, taking the appointments. 1. Maintaining the agenda to be up-to-date and handling phone messages. 2. Handling all correspondences (letters, faxes, mails and reports). 3. Translating from Arabic/English required correspondence and vice versa. 4. Maintaining the office’s filing system, taking minutes of meeting for various management meetings. 5. Organizing and following up travel requirements and booking hotels and airlines. 6. Following up conference registration in time and determining which conference are the most important to be attended. 7.Coordinating with the various units and divisions within the company. Company Overseas International Services (International freight forwarder and exhibition services) Job Discription: Working at air department then exhibition department as Executive Secretary Responsible for the day-to-day operations of the corporation, speaking to agents all over the world; assisting with the logistics and organ- ization of the Annual Membership Meeting and any Regional Membership Meetings; and managing all correspondence, work to get new agents to do business with them.

OFFICE MANAGER/EXECUTIVE SECRETARY Cairo JAN 2008 - DEC 2010 CHAIRMAN EXECUTIVE SECRETARY Cairo JUNE 2006 - DEC 2007 CHAIRMAN EXECUTIVE SECRETARY Cairo NOV 2005 - MAY 2006 REFERENCES IS AVAILABLE UPON REQUEST

10. Establishing and maintaining ready-reference records for the implementation and follow- up of project activities; maintain files of directives and procedures of a technical and administrative nature, related to field operations work and assist in the implementation of these procedures.

11. Notifying appropriate offices of proposed amendments or of agreed changes in project activities and reconcile operational records with those pertaining to personnel, budget, fellowships, equipment, contracts and reports. 12. Initiating or taking follow-up action to ensure that a broad variety of activities arising from implementation of projects/activities such as approach letters, government clearances including preparation of curriculum vitae, requests for personnel action, letters of introduction/ instruction, briefing schedules, procurement of equipment to ensure they are dealt with in a timely manner. 13. Monitoring receipt, circulation and processing of field reports. 14. Reviewing incoming mail and identify action to be taken; prepare replies on routine operations matters, collaborate with different departments in the finalization of correspondence. 15. Maintaining sound and healthy communication and relationship with all staff. 16. Performing any other related duties as requested.

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