Barbara M. Shott

** **** *****, **** **, Mashpee MA 02649

Cell phone: 401-***-**** -- Email: advgov@r.postjobfree.com

Professional Summary

Highly organized and detail-oriented Executive Assistant with experience providing thorough and organized administrative support to senior-level administrative healthcare executives.

Professional Skills

Advanced typing and medical terminology skills

Advanced Gregg shorthand and transcription skills

Strong proficiency and experience with software programs including Microsoft Office Suite, Outlook, Word, Windows, Excel, and PowerPoint

Strong proficiency and experience with global and domestic travel arrangements

Self-directed and independent, with strong interpersonal skills

Skilled in working independently, as well as a member of a team

Expert-level written and verbal communication skills, diplomacy, confidentiality, and sound judgment

Advanced editing and proofreading skills

Ability to adapt to shifting priorities, ability to meet deadlines and effectively execute in a fast-paced environment

Proactive approach to problem solving and prioritization, complemented by strong decision-making capability

Work History

Radiation Consultants Inc., East Greenwich RI (Sep 2014-2018); Douglas Shearer PhD, principal

Part-time

Utilizing MS Word and Excel, provides part-time clerical and administrative support within a business enterprise.

Responsible for correspondence, preparation of business reports, and other documents, as requested.

Organizes hard copy filing system for ease of access and increased efficiency.

Answers and screens phone calls.

South County Hospital, Wakefield RI (Oct 2016-Oct 2018)

Title: Administrative Assistant to the Chief of Anesthesiology

Managed the Chief’s calendar

Handled all administrative correspondence for the Chief, as well as for the department’s attending physicians, when requested

Acted as informed representative for the Chief in dealing with colleagues, associate hospital staff, and internal and external customers, while maintaining confidentiality of sensitive information

Page 2 of 3

Work History (cont.)

Proactively anticipated and identified needs and concerns of the Chief and addressed them independently

Facilitated the flow of email and telephone communications and screened and referred calls, as necessary

Prepared agenda for and attended all Department meetings; took minutes and transcribed notes for subsequent preparation, editing, and distribution of meeting minutes, as appropriate

Provided administrative support to other attending physicians in the Department of Anesthesiology and members of the Department to ensure the optimal functioning of the Department

Rhode Island Hospital, Providence RI (Oct 2000-Mar 2014)

Title: Project Director and Executive Assistant to the Chief, Division of Pulmonary/Critical Care Medicine, Department of Medicine

Managed the Division Chief's complex and frequently-changing travel arrangements and coordinated the pre-planning of trips; coordinated and arranged all aspects of domestic and global travel; handled creation and submission of expense reimbursements, including multiple currencies.

Coordinated and managed external contacts for Division Chief and kept track of periodic communication needed for priority contacts.

Handled all distribution of administrative correspondence.

Took the lead on specific projects as assigned and managed a variety of special projects, including end-of-life initiatives in the Medical Intensive Care Unit and coordination of teaching for end-of-life research and educational initiatives in the MICU and for the palliative care training course for internal medicine residents.

Prepared manuscripts based on research done in the MICU, including some original writing, as well as coordination of efforts among authors, locally, nationally and internationally.

Coordinated multiple research projects and expert panels internationally, headed by the Chief, including participation in support panels, such as Rationing in the ICU.

Acted as informed representative for the Chief in dealing with colleagues, patients, internal and external customers and others while maintaining confidentiality of highly sensitive information.

Proactively anticipated and identified needs and concerns and addressed them independently.

Gathered and evaluated information from various sources and prepared appropriate reports, when requested.

Managed the Chief's frequently changing calendar, including local, national, and international travel, on a daily and long-term basis.

Facilitated the flow of email and telephone communications, screened and referred calls, as appropriate.

Developed strong rapport with Chief's professional colleagues and their assistants.

Handled preparation and submission of pulmonary/critical care Fellows night coverage payroll on a biweekly basis.

Page 3 of 3

Prepared agenda for and attended monthly Division meetings; took minutes and transcribed notes for subsequent preparation, editing, and distribution of meeting minutes to Division members.

Maintained the MICU conference room calendar.

Provided administrative support to other Pulmonary/Critical Care attending physicians and other members of the Division as necessary to ensure the optimal functioning of the Division.

Saint Anne's Hospital, Fall River MA (1991-2000)

1) Title: Medical Staff Coordinator (Supervisor: Malcolm MacDonald MD)

Under the direction of the Chair of the Medical Staff, handled credentialing and re-credentialing for the entire medical staff and provided administrative support to Dr. MacDonald. Maintained established files of the medical staff office. Assisted in all evaluations of files by various agencies during hospital inspections, i.e., DEA and JCAHO. Attended monthly Credentials Committee meetings, took minutes and transcribed minutes for subsequent distribution to committee members.

2) Title: Executive Assistant to Vice President of Clinical and Support Services

(Supervisor: David P. McQuaid)

3) Title: Administrative Secretary to Director of Pharmacy Services

(Supervisor: David P. McQuaid)

Professional Secretary Inc. (PSI), Swansea MA

Title: Medical Transcriptionist (part time)

Charles J Sasson MD (cardiologist), Fall River MA

Title: Administrative Medical Secretary (part time)

Rhode Island Hospital, Providence RI

Title: Administrative Secretary to Director of Cardiology

(Supervisor: Albert Most MD)

Education

Lasell College, Newton, MA

Associate of Science Degree, Medical Secretarial Science

Cardinal Cushing College, Brookline MA

Major: Medical Secretarial Science

Joseph Case High School, Swansea MA

Diploma (College Preparatory Curriculum)

Other

Basic Unit: Clinical Pastoral Education (Accredited by the Association for Clinical Pastoral Education Inc. and the U.S. Catholic Conference, Saint Anne's Hospital, Fall River MA

Nov 2022

Contact this candidate