Linda Curtis

Requirement

Experience

Quality

Administrative Support role

** + years

Over 10+ years of experience in administrative support, enrolment specialist, document control and shipping and receiving, warehousing, and accounting.

Responsible to sort, organize and prepare documents and data for scanning, verifying receipts and invoices for purchases of services, retrieving all paperwork from each department daily and filing paperwork accordingly and perform other job-related duties and responsibilities.

Responsible for procuring supplies, greet guest, fax documents, scan and make copies of various documents for filing, as well as receive and distribute of incoming mail and packages.

Proficiency with various databases: MS Office, which included Excel, Word, PowerPoint, and Outlook.

Other general clerical duties included, faxing documents, making copies, filing, ordering supplies for a variety of office machines including printers, typewriters, and calculators.

Summary:

Over 10+ years of experience in administrative support, enrolment specialist, document control and shipping and receiving, warehousing, and accounting.

Responsible to sort, organize and prepare documents and data for scanning, verifying receipts and invoices for purchases of services, retrieving all paperwork from each department daily and filing paperwork accordingly and perform other job-related duties and responsibilities.

Responsible for procuring supplies, greet guest, fax documents, scan and make copies of various documents for filing, as well as receive and distribute of incoming mail and packages.

Proficiency with various databases: MS Office, which included Excel, Word, PowerPoint, and Outlook.

Other general clerical duties included, faxing documents, making copies, filing, ordering supplies for a variety of office machines including printers, typewriters, and calculators.

Skills:

Administrative support, Clerical Activity, Shipping & Receiving, Document Control

E-mail software operated: MSMail, GroupWise, and Lotus Notes.

Word processing software operated: MSWord, WordPerfect 6 & 8, and WordStar.

Accounting software operated: Novell Accounting, Quicken, Federal Financial System (FFS), Federal

Personnel and Payroll System (FPPS), Basis+, Aims, and Members Plus.

Other software operated: Fritz Automated System for Transportation (FAST), C-3

Microsoft Office including Excel 5.0 & 97, Access 2.0 & 97, Coral Draw, Visio, and Power Point

Work Experience:

Document Control Support

Zimmer Biomet, Palm Beach Gardens, FL

September 2021 - June 2022

To sort and prepare documents for scanning by removing staples and paper clips.

Organizing them in date order for scanning and storage at an offsite facility.

Assist in locating various documents and manuals which have already been scanned, for possible correction and/or reprint.

Scan other documents and manuals as needed to give additional support to Document Control personnel.

Administrative Support

Fanatics, Jacksonville, FL

June 2020 - May 2021

To research emails from various vendor to verify their W8 and W9 information against the vendor database to insure the EINs, TINs, and contact information was correct and up to date.

Department of Military Affairs Florida: To provide other administrative support as needed while verifying receipts and invoices for purchases of services to support the Department of Military Affairs for the State of Florida. Perform extensive and accurate data entry, mine data, and construct meaningful, actionable reports.

Admin I - Shipping/Receiving Admin

Wayfair, Jacksonville, FL

December 2019 - March 2020

To support both warehouse operations and business functions. Balance multiple warehouse projects while providing general office support.

To perform extensive and accurate data entry, mine data, and construct meaningful, actionable reports.

Schedule all incoming truckload, LTL, and shuttle shipments as well as return shipments; yard management. Keep track of outbound truckloads.

To oversee invoicing for maintenance and utilities weekly/monthly. Retrieve all paperwork from each department daily and filing paperwork accordingly and perform other job-related duties and responsibilities as may be assigned.

Administrative Support Roles

Duval County Public Schools (DCPS), Jacksonville, FL

June 2019 - November 2019

Sort personnel files for Duval County Public Schools (DCPS) while removing staples, unnecessary documents and inserting barcode sheets before scanning and converting them for electric storage.

Placing files in storage boxes to transfer to off-site storage area to await proper deposal.

Provides administrative support for a local construction office by answering and route calls on a multi-lined phone system, taking detailed messages, reconciling credit card receipts with the proper statements.

Procure supplies, greet guest, fax documents, scan and make copies of various documents for filing, as well as receive and distribute of incoming mail and packages.

Maintains various databases using MS Office, which included Excel, Word, PowerPoint, and Outlook.

Enrolment Analyst II

Amerigroup/AppleOne, Jacksonville, FL

November 2010 – February 2013

Processed Medicare enrolment applications for supplemental coverage while maintaining compliance with Federal and State regulations.

Added and maintained various database while updating member information as needed.

Administrative Assistant

Priority Staffing, Jacksonville, FL

October 2010 - November 2010

Provided administrative support in the financial department by scanning and indexing documents such as invoices, receipts, personnel, and employee files.

Added and maintained vendor and employee information.

Administrative Assistant

Alaska Executive Search, Jacksonville, FL

August 2009 - May 2010

Provided administrative services to various corporations and office settings.

Used proprietary programs created by various corporations and office settings to create reports, charts, and graphs.

Administrative Assistant/Travel Coordinator

Baker Hughes Inc, Jacksonville, FL

September 2007 – August 2009

Processed incoming invoices for routing to workflow boxes via the internet for coding and payment.

Worked closely with the Financial Analyst to insure the quick and accurate processing of the company’s corporate credit cards.

Copied and express mailed to our corporate office for final processing and payment.

Procured supplies, greeted guest, answered, and routed incoming calls, faxed documents, scanned and made copies and files, as well as received and distributed of incoming mail and packages.

Coordinated and made travel arrangements for staff.

Made decisions for safety trainings for first new employees traveling to the North Slope drilling areas.

Created correspondence, itineraries, calendars, reports, charts, and graphs using Excel, Access and several proprietary Baker Hughes programs

Administrative Assistant/Travel Coordinator

Department of Interior, Jacksonville, FL

July 1996 - September 2007

Worked with the branch chief and Budget Analyst to create a budget database to track branch expenditures.

Coordinated and make travel arrangements for staff.

Processed and approved vouchers for reimbursement of expenses for Branch Chief, staff, summer hires, and invitation travelers.

Entered time sheets, maintain records of overtime approval, and leave requests and balances.

Assisted with requisitions for the procurement of supplies, research cost of items; determine the necessary lead time and preparing acquisition requests.

Maintained Branch Chief’s calendar and scheduled appointments for meetings, presentations, and employee performance evaluations.

Arranged meetings or conferences, including reservation of meeting rooms, notification of participants, attendance at meetings, and preparation of summaries or minutes.

Other general clerical duties included, faxing documents, making copies, filing, ordering supplies for a variety of office machines including printers, typewriters, and calculators.

Education:

High School Diploma from Deep Creek High School - Chesapeake, VA

Certification of Competition from

MicroAge- Anchorage, AK

MS Excel – Levels 1, 2, 3, & 5

MS Access – Levels 1 through 5

Morgantown Vocational Technical Centre- Morgantown, WV

Keypunch

Data Entry

Basic Programming

Thomas Nelson Community College - Hampton, VA

Typing (40 Words per minute)

Filing

Bookkeeping

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