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Ruskin, FL ***** 813-***-**** advc4o@r.postjobfree.com

KIM MURPHY

PROFESSIONAL

SUMMARY

Experienced Office Management and Executive Administration Professional experienced in optimizing productivity, efficiency, and service quality across various environments. Highly dependable, ethical, and reliable support specialist and leader that blends advanced organizational, technical, and business acumen. Works effectively with cross-functional teams in ensuring operational and service excellence. SKILLS • Microsoft Office Suite

• Concur

• Kronos

• Egencia

• Launchpad/Outcome

Tracker CRM Software

• Halogen

• Domestic/International

travel management

• Conference planning

• Employee training and

development

• Office management

• Executive calendar

management

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WORK HISTORY DEPARTMENT SUPPORT SUPERVISOR & EXECUTIVE ASSISTANT 11/2019 to Current Moffitt Cancer Center, Tampa, FL

• Supports the Chair, COO, and Department Administrator for the GI Program

• Maintain Microsoft Outlook calendar ensuring appropriate preparation for daily activities: scheduling and meeting coordination, interviews, appointments, events, and other similar activities.

• Coordination of travel arrangements (Domestic and International).

• Coordinate schedules for visiting faculty, potential donors, and external agency reviews at highest level of organization

• Preparation of various departmental meetings o Coordinates/plans for such meetings to include scheduling, agenda preparation and distribution, Power Point presentations, meeting accommodations for guest speakers

• Record, transcribe and compose formal minutes of departmental meetings, as well as staff meetings

• Works with hospital wide committees, other departments, and institutional groups to ensure that clerical interfaces with extra-departmental organization are appropriately developed and maintained.

• Established workflow processes, monitored daily productivity, and implemented modifications to improve overall performance of personnel.

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• Established and developed strong administrative team by delivering ongoing coaching and motivation and fostering career advancement.

• Hired, managed, developed, and trained staff, established and monitored goals, conducted performance reviews and administered salaries for staff.

• Completes bi-weekly payroll for 50-60 employees.

• Supervised five administrative team members and provided constructive feedback, resulting in higher morale and increased employee retention.

• Arranged corporate and office conferences for company employees and guests.

• Developed and implemented office management procedures to increasing training team productivity and accuracy.

• Kept high average of performance evaluations over 10 years. EXECUTIVE ASSISTANT 08/2013 to 11/2019

Moffitt Cancer Center, Tampa, FL

• Supported the Department Chair and service leaders of GI Program

• Organized and coordinated conferences and monthly meetings.

• Responded to emails and other correspondence to facilitate communication and enhance business processes.

• Processed travel expenses and reimbursements for executive team and senior management group.

• Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team productivity.

• Created expense reports, budgets and filing systems for management team.

• Trained junior office staff in correct procedures and reporting requirements.

• Handled logistics, catering, agendas and travel arrangements for meeting and event planning for chair of department.

MANAGEMENT ASSISTANT 07/2011 to 08/2013

Moffitt Cancer Center, Tampa, FL

• Supported Endocrine Department faculty, mid-level, and nursing staff

• Coordinated efforts of other staff involved in large projects.

• Oversaw training and onboarding process for all newly hired employees.

• Delivered top-notch administrative support to office staff, promoting excellence in office operations.

• Prepared and distributed team-based communications to foster collaboration and enhance team morale.

• Facilitated communication between internal and external project stakeholders to keep all parties well-informed.

• Produced highly accurate internal and external letters and memoranda.

• Managed filing system, entered data and completed other clerical tasks.

• Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.

SCHEDULING SPECIALIST II 02/2009 to 07/2011

Moffitt Cancer Center, Tampa, FL

• Attend weekly clinic meetings for 3each surgical oncologist.

• Managed surgery schedules for nine surgical oncologists.

• Implementation of Surgical Scheduling Guidelines Policy.

• Contacted patients to review surgical and pre-surgery testing dates/times.

• Assisted office team by making phone calls, copies and appointments.

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EDUCATION Chamberlain High School/Adult, Tampa

High School Diploma, 04/1998

University of South Florida, Tampa, FL

General, Studies- Public Health, 2006

CERTIFICATIONS HUD Certified Housing Counselor

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