Abdalla Mohamed Elhassan Abdelhamied

Suwaidi - Riyadh - Saudi Arabia

009***********

Email : advbs9@r.postjobfree.com

Objective :

I want to improve my professional skills and experience within a company who offers perspective and excellence in quality, as well as an environment of confidence and teamwork. To grow with the company in an effective way with the rest of the team offering the best experience in products and services.

Professional Summary

I am an organized, friendly administrative assistant with 10+ years of experience as an engaging, motivating face in the front office and Documentation Management. I have worked with corporations, Consultancy offices, and Clients and am experienced in dealing with executives as well as customers. I am highly structured, meticulous, and personable, and have a unique ability to multi-task during meetings, events, or just the average workday. I am a confident user of EDMS (Electronic Documents Management Systems) And very strong MS Office with general and good Knowledge in SAP (System Applications & Products). Education :

Bachelor (BSc/BA) Law.2011

Diploma (Two Years) Computer Science .1998

Certifications :

PMP-Project Management Professional ® No. 2640769

ACA-Aconex Certified Associate

Lagunages :

● ENGLISH: Advanced.

● ARABIC : Native

Skills:

1.Technical Skills :

EDMS-(PCM-Aconex-Supremo- Autodesk® BIM 360™-Unifier), MS Office (Excel-Word-PowerPoint) 2-Soft Skills :

Teamwork and collaboration, Adaptability, Proven skills related to the position, Great multi-tasking abilities and attention to Details, Strong organisationnel skills, Data base management, Attention to Details and Order processing. Work Experience:

(1) Rua Al Madinah Holding- Madinah, Saudi Arabia. owned by Public Investment Fund (PIF)- From 6- Sep 2020 – Present Position : Document Controller Manager

• Develop and maintain Document control processes, policies, Procedures for efficient Documentation management.

• Create workflows templates.

• Ensuring that all the documents / records needed for the success of Internal and External audit .

• Ensure that all the relevant Project documentation is Registered/maintain in the electronic Document Management System (EDMS).

• Assessing physical condition of the records

• Perform quality checks on documents/records.

• Administrative Tasks:

• Provide support to the policy & standard programs enhancement initiative.

• Maintains adequate supply inventory; orders supply as needed.

• Supports the organization's quality program(s).

• Providing support to various professionals as well as management

• Processing invoices and expense accounts

• Ensure the office environment is always orderly and professional.

• Additional duties as assigned.

(2) Archen Engineering Consultants- Riyadh, Saudi Arabia- From 1- Feb 2015 to 5-Sep 2020 Position : Senior Document Controller /Office Admin

• Liaise with Project Management & team, Client, and contractors effectively and resolve problems and issue’s relating to documentation.

• Responsible for the overall operation of Documentation Control (DC) including processing of DC's, Issuance of Master and Controlled Documents and ensure obsolescence as required and archiving as required. Administrative Tasks:

• Performed numerous administrative tasks as necessary, including scheduling meetings and travel, working with external vendors, interacting with visitors, and answering phone calls and emails from stakeholders.

• Train four new administrative assistant and Document Controller in office management procedures and schedule on-the- job mentoring with multiple departments.

• Created a new system for receiving and filing physical documents that improved efficiency and eliminated delays in time- sensitive issues.

(3) Hill International (Middle East) Riyadh, Saudi Arabia - From 2-Jan 2012 to Jan 2015 Position : Senior Document Controller/Admin Assistant

• Maintaining the reference area by keeping files up to date.

• Log in outgoing/incoming transmittals in the system.

• Register incoming documents and correspondences.

• Distribute document by discipline.

• Attending coordination meetings discuss about project progress and document matters. Administrative Tasks:

• Collected and entered annual leave requests into internal tracking system and monitored absences to ensure adequate staffing levels.

• Answered and redirected incoming external and internal calls, ensuring call waiting time was kept below company target .

• Support team members through writing and proofreading documents, running errands, making phone calls, and other tasks to ensure projects are completed on time.

(4) Centroid Technical Service- PMC – Sudan- From 3-Jul 2007 to Oct. 2011 Position : Document Controller /Secretary

• Ensure document / drawings are up to date.

• Register incoming documents and correspondences

• Preparing master list of documents for Vendor Data Document by each package.

• Updating latest revision drawings/documents.

• Maintained incoming drawings /documents and correspondences. Administrative Tasks:

• Drafted memos, letters, emails, and other forms of communication for managers and executive staff members.

• Acted as liaison between departments and clients to ensure adequate communication about projects

(5) OGP Technical Service Sdn.Bhd - (Owen by PETRONAS) - Sudan - From 4-Feb 2005 to Jul 2007 Position : Document Controller /Office Administrative

• Responsible for Control/Track/Issue of complete project documentation such as incoming and outgoing correspondence, Letters, Reports, Submittals and MOMs forms of pertinent documents from the stakeholders

• Maintained of the reference area by keeping files up to date.

• Ensure that the documents / drawings are up to date.

• Preparing master list of documents for Vendor Data Document by each package Administrative Tasks:

• Support members of the team through providing basic administrative support, such as copying, scanning, and mailing documents.

• Write and proofread correspondence, memos, emails, and other documents from management and other key members of staff

• Maintain the conference room schedule and coordinate meetings for staff members.

• Order supplies as needed and review inventory to reduce the chance of running out of key items.

(6) (Sudanet) Sudanese Internet Service Provider Co -Sudan - From 1-July-1997 Till 1-Jan- 2003 Position: Customers Service Supervisor

• Report to head of the Customers service Dept Manager.

• Record and maintain daily works of each unit.

• Troubleshooting for and maintenance customers Computer.

• Maintaining daily network setup.

• Prepared Monthly & Weekly Record & Report to the General Manager.

• Maintain proper networking setup of the office.

• Data Base Administration.

• Daily Data Base Back Up &Recovery.

• Assistance Set Monthly Invoice & Bill by (Oracle). Administrative Tasks:

• Providing support to various professionals as well as management

• Preparation of agendas, taking minutes, formatting reports and presentations

• Completion of various forms, record-keeping, and document filing.

• Communicating and responding to inquiries via telephone and email.

• Providing administrative support to the staff.

• Following up and coordinating correspondence and documents for various meetings, including preparing meeting agendas and minutes.

• Processing expenditure invoices and accounts, formatting reports and presentations, completing various forms and maintaining files.

• Establishing and updating administrative methods to support effective ongoing office operations.

• Ordering and maintaining an inventory of supplies.

• Other related duties.

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