Personal Assistant Document Controller

Riham Yassin

*** *********** ****** ** *******,

Alberta Canada T3H 5P5

Cell: 587-***-****

E-mail: *****.******@*******.***

WORK EXPERIENCE:

Administrative Support III, Alberta Health Services (Calgary, AB) May 2021 – Present

• Processing over 100 lab reports per day to provide insightful data on case numbers, outbreaks, and variant tracking

• Filtering and uploading relevant patient documentation through NetCare and the Communicable Disease and Outbreak Management system to ensure that the historical record is accurate and distributed accordingly

• Responding to numerous patient inquiry calls to ensure that they are provided with sufficient information and are directed to the appropriate department

• Managing the SharePoint folder by granting approvals and ensuring that all the data is aligned with new regulatory requirements

Administrative Services Specialist, Kleinfelder (Calgary, AB) Jul 2014 – Jul 2020

• Extensive experience in Accounts Payable, credit card reconciliation, and invoice coding.

• Organized all travel arrangements for all staff members including flight booking, hotel reservations and car rentals

• Coordinated with the legal department to modify Master Service Agreement Packages through reviewing certificates of authorization and insurance accordingly as well as tracking renewal requirements

• Scheduled and arranged team training enrollment for H2Safety, CPR and confinement space entry training

• Monitored and tracked all license and certificate updates to ensure they remain active

• Updated electronic and hard copies of OIMS files for 100% of the projects

• Ordered field and office supplies based on inventory analysis

• Utilized SharePoint for all training and certificate updates

• Created PO numbers, increases, and ran all purchase order reports

• Ran project tracking reports, PLS status reports as well as incident reports weekly

• Coordinated all mail and courier requirements for the Calgary office

• Led the office relocation tasks including finding cost effective moving services to minimize expenses

• Project Task Assignment follow up, closure and filing

• Managed all building related tasks such as maintenance and light

• Assisted in new employee orientation and set-up

• General receptionist duties – greeted clients, answering phone calls, distributed and security key cards

• Tracked all office expenses through DelTek T&E

Member of the Health & Safety Committee, Kleinfelder (Calgary, AB) Feb 2018- Present

• Updated the health and safety bulletin board

• Ran the office health and safety inspection for the Calgary office

• Tracked PPE for all staff

Document Controller, Cenovus [EDM Project] (Calgary, AB) Oct 2014 – Mar 2015

• Analyzed all drawings and revisions for combining

• Booked card place holders and new revisions for all disciplines

• Pulled all CAD files for transmittal (Christina Lake and Foster Creek Projects)

• Updated all MS Excel sheets for each Batch

• Carried out Quality Assurance (QA) and approval for new revisions

• Maintained the SharePoint website

Personal Assistant to the Regional Head, BNP Paribas (Alexandria, Eg) Feb 2007 – Jun 2011

• Supported all administrative functions including secretarial and logistical support

• Coordinated client recruitment events of over 200 individuals that led to consistently high employee engagement

• Active member of the social committee that is responsible for arranging social events for all staff members including golf tournaments and holiday events

• Supported the business development department by monitoring client logs and updating all key contact information

• Prepared budget spreadsheets for management distribution updates

• Managed travel arrangements for corporate training events for staff across all of Egypt

• Assisted senior management with specialty projects Executive Assistant to the Principal, Riada American School (Alexandria, Eg) Sep 2005 – Jul 2007

• Effectively communicated with over 6 departments for regular meetings

• Prepared new student orientation packages annually for over 400 students

• Collaborated with the admissions department to prepare student enrollment forms and fees

• Securely stored all student records

• Distributed all mail for Executive staff

Kindergarten Teacher, Riada Language School (Alexandria, Eg) Sep 1995 – Jun 2005

• Taught over 300 students over the course of 10 years, courses included English, Math and Art EDUCATION:

• Business Management Courses, SAIT Polytechnic (2011)

• Higher Teaching Diploma, Faculty of Education - Alexandria University (1998-1999)

• B.Sc. Interior Design, Alexandria University (1986-1991) TRAINING:

• ISO9001 documentation

• MS Excel Suite & SharePoint

• Banking Retail Products: personal & car loans, account management

• Cash management services

• Compliance training through BNP Paribas

• CITA Teaching Accreditation for American Schools LANGUAGES:

• English: proficient in spoken and written

• Arabic: proficient in spoken and written

VOLUNTEER EXPERIENCE:

Parent Volunteer at Springbank Middle School (Calgary, AB) Jan 2012 – Jul 2012 Assistant Teacher Volunteer at Waldorf School (Calgary, AB) Sep 2011 – Jul 2012 President of the Inner Wheel Club of Alexandria. Jan 2007 – Jun 2011

• Previous roles include Vice President as well as Treasurer for the Inner Wheel Club which is an International Women’s Organization that supports communities globally through charity work

• Organized national conferences to increase literacy and awareness in the public health sector for women and children

• Raised over $220,000 to support local educational and medical services including equipment for a cancer center

• Developed monthly seminars to educate and train women the necessary skills to start their own businesses

• Hosted markets to advertise and promote women’s small businesses after they completed the seminars

• Collaborated with the Rotary International Club to develop two small villages by rebuilding several homes and granting access to clean water in rural areas

• Successfully supported 15 open-heart surgeries for children by raising sufficient funds, contacting surgeons, hospitals and scheduling follow-up appointments throughout the recovery period

• Held quarterly events for senior homes and orphanages across Alexandria

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