Claims Clerk Personal Assistant
Resume:
CURRICULUM VITAE
Name Adulsher
Surname Van der Westhuizen
Address ** ****** ******
Forest Village
Eersteriver
7100
Contact no’s 078-***-****
Identity no 800**********
Gender Female
Marital Status Married
D.O.B 11 May 1980
Dependants 1
Nationality South African
Home language English
Other languages Afrikaans
Health Excellent
EDUCATION DETAILS
School attended Marian High
Highest grade passed Grade 12(1999)
Subjects English
Afrikaans
History
Typing
Biology
Accounting
TERTIARY EDUCATION (ALL CERTIFICATES AVAILABLE)
RESOURCE ACTION GROUP – BASIC COMPUTERS
NEW HORISON – EXCEL 1/EXCEL 2/EXCEL 3
ALUSANI – ADVANCED FINANCIAL MANAGER EXEL
DISCOVERY HEALTH – ALL MEDICAL PROCEDURE
WORK DETAILS
Company VIVIENNE PHYSIO
Duration 2001 - 2002
Position Receptionist
Minimum requirements: MS Word
MS Excel
Internet
Filing
Updating new patients
Forwarding claims to Medical Aid
Company Digigraphix
Duration 2002 – 2004
Position Personal Assistant to(MD)
Minimum requirements: MS Word
MS Excel
Internet
Accsys (Nugen) Payroll
Pastel Accounting vs 5
Ability to draft/type written communications independently
Total confidentiality
Daily records: Leave/sick/monthly attendance/new staff add to Register,Staff leaving recon credits
Month-end report on attendance/history/problems etc
Staff: queries
Bankfin fleet petrol cards: have statements collected/update in salary book
Cell phone accounts: Obtain accounts,update in salary book.
Workmens Compensation: Handle all claims
Staff files: check all docs/register with UIF/register with Group Life/Register with Pension Fund/De-register with medical aid
Home loans - & garnish orders
Staff loans
Payroll & commissions
Overtimes
Memo’s/Communications
Functions
Company Omnigraphics Express
Duration Aug 2004 – April 2008
Position Human Resource Assistant
Pastel 2007
VIP Payroll(Classic)
Time Log (clocking system)
Sick/Leave/Attendance of Staff
Filing
Travelling arrangements for Management
Enrol new staff on system
Wca claim forms
Medical aid
Bank fin petrol card statements
Advertising of job vacancies
Recruiting new staff
Check & print daily attendance of all staff/Follow up if absent. Forward attendance list to managers daily via e-mail. Follow up if a staff member did not clock as to the reasons. Make managers aware of problems. Daily contact with managers to confirm whether they have been phoned by staff to inform that they will not report for duty. Provide updates on staff attendance, short hours worked, reasons for being late of absenteeism etc to management.
Check time sheets, /print & get staff to sign time sheets in confirmation of times worked. Adjust time sheets manually when not clocking correct.
O/T hours to be checked/approved by supervisor Send clock sheets to managers weekly for approval
Assist in phoning staff to try and trace when they do not report for duty without notification.
Monitor staff making use of midnight transportation provided. Check costs allocated for staff to Invoice received from Brian (transport co)
Create new employee and enroll new staff on clock system
Leave applications to be captured on clock as well as payroll. Advise when exceeding credit
Sick leave to be captured on clock as well as payroll. Advise staff when exceeding limit. Check if doctor certificates presented and check dates on certificate to actual dates off.
WCA claims (handle from start to finish)
Commissions Calculate commissions due to reps monthly and prepare commission sheets for reps.
Discovery queries. Assist staff and help with plans changes etc. Also provide information and quotes on plans available to new staff joining. Attend all Discovery sessions.
Plan and arrange Discovery year-end sessions and liaise with Discovery regarding dates & times.. Co-ordinate with supervisors the best time slot for staff members as not to take all production staff out of work at once.
Bankfin statement costs (petrol cards) to be entered into blue book ready for capturing on payroll. Split amounts according to contractual allowance and amounts overspent to be deducted from salary
Filing petrol slips handed in and check to bankfin fleet statements
Book and arrange training courses for staff on request and draw up training contracts and ensure signed.
UIF (casuals). Control staff registration, obtain amounts received from finance and do declarations to UIF monthly
Draw up memo’s to staff when requested and ensure required information received back as required when necessary.
Assist in capturing data on and checking payroll.
Sort and distribute pay slips to staff every month. Attach memo’s or letters to pay slips when required.
Handle all payroll queries and only refer to HR Manager when not sure.
Ensure all contracts, increase letters and documentation are received back from staff within deadline provided.
Assist to draw up and have letters instructing staff to report for duty delivered their home if unauthorized leave taken.
Assist in doing pension withdrawals and medical aid terminations when staff leave.
Issue staff with telephone access codes and monitor their personal expenditure. Print lists weekly Deduct personal calls from their salaries on payroll.
Credit card - check if monthly bank statement correspondence with booking of flights etc
Order stationary monthly (obtain needs from finance staff and forward list to Elise)
Advertising of job vacancies in newspapers
Assist in taking photographs of new staff for ID cards.
All Local travel bookings –flights/accommodation/vehicles Sort problems with service provider directly when needed
Assist directors with personal travel arrangements.
All office functions organize and co-ordinate from beginning to end.
Arrange and set up snacks & drinks for visiting clients
Update staff birthday list. Buy birthday & farewell cards and ensure staff member receive it on day of birthday/final day Remind management of such events
Flowers/Baskets to be sent to clients on request of management
Inform security about people who left company.
File all staff records after payday and update “information” sheets in front of files
Provide management with info regarding moans & groans from staff and possible issues arising.
I also assisted with invoicing when needed, assisted with switchboard, and has a variety of skills
Company National Glass
Duration April 2008 – 2015
Position Admin Manager
Syspro issue 10
Ng syspro
Bio time(clocking system)
Sick/Leave/Attendance of Staff
Filing
Enrol new staff on system
Wca claim forms/IOD
COMPILE & COLLECT NECESSARY DOCUMENTATION FOR PAYROLL(OVERTIME/CHANGE OF STATUS ETC)
COMPILE SPREADSHEET FOR LEAVE/SICK/UNPAID
UPDATING & MAINTAIN EMPLOYEE RECORDS WITH ALL HR RELATED INFORMATION
LOAD NEW EMPLOYEES
UPDATE DISCIPLINARY INFORMATION
UPDATE CHANGE OF STATUS INFORMATION
UPDATE LEAVE
BIRTHDAY LIST
ADMINISTRATION OF CONTRACT STAFF
TELEPHONE REPORTS
CHECKING OF TIMESHEETS
RECORD KEEPING OF CONTRACT STAFF
IOD CLAIMS
PURCHASE ORDERS
PETTY CASH
BANKING
OPERATE CREDIT CARD PAYMENTS/ENTRIES
STAFF DAILY ATTENDANCE/BIOCLOCK
Check & print daily attendance of all staff/Follow up if absent. Forward attendance list to managers daily via e-mail. Follow up if a staff member did not clock as to the reasons. Make managers aware of problems. Daily contact with managers to confirm whether they have been phoned by staff to inform that they will not report for duty. Provide updates on staff attendance, short hours worked, reasons for being late of absenteeism etc to management.
Check time sheets, /print & get staff to sign time sheets in confirmation of times worked. Adjust time sheets manually when not clocking correct.
O/T hours to be checked/approved by supervisor Send clock sheets to managers weekly for approval
Assist in phoning staff to try and trace when they do not report for duty without notification.
Monitor staff making use of midnight transportation provided. Check costs allocated for staff to Invoice received from Brian (transport co)
Create new employee and enrol new staff on clock system
Leave applications to be captured on clock as well as payroll. Advise when exceeding credit
Sick leave to be captured on clock as well as payroll. Advise staff when exceeding limit. Check if doctor certificates presented and check dates on certificate to actual dates off.
WCA/IOD claims
Ensure all contracts, increase letters and documentation are received back from staff within deadline provided.
Order stationary monthly (obtain needs from finance staff and forward list to creditors)
Update staff birthday list. Buy birthday & farewell cards and ensure staff member receive it on day of birthday/final day Remind management of such events
File all staff records after payday and update “information” sheets in front of files
Provide management with info regarding moans & groans from staff and possible issues arising.
I also assisted with invoicing when needed, assisted with switchboard, and has a variety of skills
Company Long Street Media
Duration May 2015 – TO DATE (Current)
Position Financial and Admin Support
Pastel
Invoice Clients/Customers
Ensuring payments by debtors
Update debtors records and status
Weekly reporting on outstanding debtors
Recons
Filing
Production
Client Liason
Refer to Roles of previous Company
Company CATCH MEDIA
Duration 06 May 2019 – 18 June 2020 Retrenched
Position Financial and Admin Support
Pastel
Invoice Clients/Customers
Ensuring payments by debtors
Update debtors records and status
Weekly reporting on outstanding debtors
Recons
Filing
Production
Client Liason
Refer to Roles of previous Company
Company DURAM PAINT
Duration 1 April 2021 - Current
Position CLAIMS CLERK
Syspro
Invoice Clients/Customers
Customer credits/claims
Ensuring payments by debtors
Update debtors records and status
Weekly reporting on outstanding debtors
Recons
Filing
Production
Client Liason
Refer to Roles of previous Company
REFERENCES:
1.BELINDA LOUW-DIRECTOR (NATIONAL GLASS)
TEL: 010-***-**** 083-***-****
2.SHAUN DAVID (CATCH MEDIA) DIRECTOR 083-***-****
PA – WOOLWORTHS HEAD OFFICE WESTERN CAPE OR 072-*******
3.DEIDRE HARRIS – CREDITORS MANAGER 073-***-**** OR 021-***-****
CURRICULUM VITAE
OF
ADULSHER
VAN DER WESTHUIZEN
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