Administrative Assistant Mail Processing

MICHELE L GARCIA-MARTINEZ

**** ******* ***** *****

Antioch, CA 94531

Phone: 925-***-****

Email: advawl@r.postjobfree.com

QUALIFICATIONS

• Over 40 years of experience in the administrative field with primary responsibility in performing and providing administrative and project support to executive-level vice-presidents, directors, managers, and office staff

• Extensive experience in the engineering/consulting field

• Highly motivated, detail-oriented, well-organized professional with strong interpersonal, verbal and written communication skills

• Extensive experience in word-processing, technical typing (60+ WPM), editing/proof-reading, and quality assurance/ quality control

• Progressive advancement throughout the duration of employment with additional responsibilities assigned as skill levels increased

EMPLOYMENT

March 2013 – Present Weiss Associates – Emeryville Administrative Assistant

March 2012 – March 2013 Trident Environmental & Engineering Administrative Assistant

May 2011 – August 2011 Calpine / Russell City Energy Center – Hayward, California

(Temp Assignment) Field Site Office Manager/Administrative April 2010 – November 2010 BP Wind Energy – Oakland, California

(Temp Assignment) Office Manager

July 2009 – March 2010 Underground Construction – Oakland Field Site, California

(Temp Assignment) Field Office Administrative Assistant September 2005 – March 2009 Matson Navigation – Oakland, California Administrative Assistant/Fleet Document Control

June 2004 – September 2005 Northgate Environmental – Oakland, California

(Temp Assignment) Project/Administrative Assistant January – June 2004 Fugro West, Inc. – Oakland, California

(Temp Assignment) Word Processor

August 2000 – December 2003 ERM West – Walnut Creek, California Project Facilitator

BA – Human Development (continuing education)

(East Bay)

AA – Early Childhood Education/Special Education (1984) AA – Liberal Studies (1981

EDUCATION

Cal-State University, Hayward

Santa Ana College

California State Notary Public (exp. 12.2026)

CPR/First-Aid/AED certified

SKILLS AND EXPERIENCE

General Administrative

• Perform a wide variety of general administrative and office tasks with organization skills sufficient to plan and manage the day-to-day operations of an office

• Professional phone demeanor/receptionist; phone

relief/backup for multi-line system

• Manage filing and document control

• Order/track office supplies; maintain inventory

• Mail processing/handling (Fed-Ex, UPS, DHL)

• Organized and arrange domestic/international travel

• Maintain calendar, schedule meetings, and other

events for office staff

• Manage financials, petty cash, invoicing,

reconciliations

• Coordinate/organize office activities and events Organization

• Strong organization and time management skills with the ability to multi-task and set priorities from initial through completion

• Ability to “switch gears” to changing tasks and handle multiple projects simultaneously in a focused manner with attention to detail

• Effective and flexible in working within a fast-paced environment; can handling competing tasks and

demands without falling apart under pressure

• Maintain high standards in providing a safe and

organized environment for staff and customers

Computer Skills

• Well-versed in MS Office Applications with high degree of proficiency in Word, Excel, Adobe, Outlook and

Powerpoint

Work Skills

• Attention to detail in composing and proof-reading materials with extensive word-processing/ typing on a variety of documentation via rough draft, verbal

instruction/transcription, and or independently

composed as requested

• Verify and review materials for completeness and conformance with established procedures and

guidelines and overall quality control of project

deliverables to clients

• Prepare, review, and/or update various operating procedures and manuals for compliance with

company standards

• Manage projects with the ability to follow-through on tasks and assignments; clarify directions when

needed to complete work accurately and within

desired timeframe

• Maintain confidential/classified documents and

handle sensitive information with a high level of

discretion and confidentiality

• Marketing schedule coordination and public relations tasks for gaining new clientele; preparing flyers, community mailings, and notifications

• Health and safety management in compiling and

maintaining employee training certifications and

records

• Provide administrative support to staff in off-site field office locations

• CPR, first-aid and AED certified

• Working knowledge or Oracle, SharePoint and

InDesign

• Maintain records/data accurately with experience in database management and specialized record-

keeping techniques and tracking.

• Ability to operate a variety of office equipment Contract Administration/Budgets

• Assist with maintaining project budget tracking

(including change orders/modifications), preparing purchase orders and project invoicing

• Compilation of monthly reports and reconciliations for department budgets

• Payroll administration and processing, including review and approval of timecards

Computer Skills

• Well-versed with a high degree of proficiency in MS Office Applications

• Maintain records/data accurately utilizing facility- specific record-keeping techniques and tracking

• Ability to operate a variety of office equipment Attitude & Initiative

• Professional, responsive and pro-active “can do” attitude with a strong work ethic and a sense of humor

• Highly motivated and willing to take initiative

• Hard-working, flexible, and detail-oriented

• Work well independently and collaboratively as part of a team; establish and maintain cooperative working relationships with fellow staff and management

• Interact and communicate effectively and professionally with clients/individuals at all levels of an organization

Contact this candidate