**** *. ****** ***

El Paso, TX *****

C 915-***-****

advau1@r.postjobfree.com

advau1@r.postjobfree.com

Judith Mendoza

Objective

A career opportunity in Accounting/Bookkeeping/Administrative Assistant/Office Management

Professional References: Daniel Cruz/Accountant/TMX Logistics / 915-***-**** advau1@r.postjobfree.com Sandra Villegas/BerrendoXpress/Cross Carrier/Owner/915-***-**** advau1@r.postjobfree.com

Experience

01/22-04/22 Muñoz Trucking Inc

Payroll/Accounting Specialist

Analyzed loaded and empty miles on a weekly basis for OTR & Local drivers. Fixed any discrepancies; edited or adjusted as per reviewed and needed with dispatch notice.

Added new hires in to our OTR industry mile and accounting tracking system called PCS.

Verified and coordinated with our recruiting & safety team all required documents were current and up to date in our system before processing payroll such as MVRs; Medical Cards; DL; Drug Screenings; W4’s; I-9’s and employee handbook acknowledgment.

Schedule drivers for Safety Training as needed to meet company’s standards and regulations.

Calculated company’s offered OTR driver bonuses/incentives based on safety and performance scores by creating Vlookup excel reports that would bring in the drivers with best scores.

Answered calls from drivers with questions on their miles driven; accesorial pay; group benefits; pay rate; bonus and incentives; payroll deductions; garnishments; hours of service; safety scores; mpg scores; DOT violations.

Submitted DOT violations reports to appropriate agencies and communicated with shop management for any vehicle inspection requirements.

Processed IFTA reports.

Assisted the owners President and Vise President of the company with accounting assessment; financial reports and other business reports.

11/17-01/22 Carmona’s Tax & More El Paso, TX

Accounting Specialist/Income Tax

Service 2 companies/customers with their Accounting, Bookkeeping, HR, Payroll, Payroll Tax Needs.

Prepare for these 2 companies quarterly financials.

Prepare and report payroll taxes, sales taxes.

Prepare and report personal and business income taxes

11/15-11/17 Texas BoomBox & TBF El Paso, TX

Full Charge Bookkeeper & HR/Payroll Specialist

In charge of all accounting and HR Payroll needs for this retail/wholesale/manufacturing company.

Handled all Accounts Payable matters from A-Z; setting up new vendors in our accounting system with GL correct account, payment terms and all account and contact information.

Scheduled all due vendor bills according to our cash flow and payment terms.

Reconciled monthly all our vendor accounts to make sure balances are current and review any past due or credits due to us.

Prepared checks to be disbursed to our vendors and mail out, making sure 3 way match and approval for every purchase, and every order has been completely received.

Coordinate with Purchasing and Shipping and receiving department on all of our orders to budget for our next inventory order and any orders or bill issues.

Handled all Accounts Receivables matters from A-Z; setting up new customers in Quick Books with GL correct account, payment terms, contact information and customer requirements.

Used POS = Point of Sales to record customer information which linked to QB. Verified all information was synchronized correctly.

Gathered all daily sales receipts as well as out of town taxable and non taxable sales invoices.

Verified that every non taxable customer had its valid Resale Tax Certificate and Permit. Verified on line that the number matched exactly with the customer’s contact information.

Headed/Coordinated an on going State Sales Tax Audit that was in beginning stage when I first arrived at the company. (I Had to do my diligent research to gather all the information that was required from the state comptroller and all the documentation we had for a 3 year audit. I had to not only research but generate and audit myself the incorrect accounting done in the company in those 3 previous years)

Created Accounts Payable SOP = Standard Operating Procedures for the Purchasing; Shipping and Receiving

Department so as to create a smooth flow with our team’s orders and vendor relationship as well as a smooth correct and clear GAAP= General Accepted Accounting Principles for better accounting and financial measures.

In Charge of all HR and Payroll processes, including creating SOP for future guidance and continuous and consecutive established processes.

Entered in our payroll system all new employees that had already been interviewed and passed all our company set requirements based on the processes I created for the company.

Gather every employee time sheet to schedule for our weekly payroll, including all garnishments and or payroll deductions.

Gathered all pre-employment applications; and pre-employment forms required by the state of texas and DOL law.

On a weekly basis reconciled our operating bank account for better cash flow

On a monthly basis reconciled the company’s 3 bank accounts plus 5 other credit card accounts.

Created Weekly, Monthly, Quarterly and Yearly Financial reports for the owners.

Created Payroll Tax Reports and Reported to each entity taxes due including: Monthly Payroll Taxes, Quarterly State and Federal Unemployment taxes to each governmental agency.

Created Sales Tax Reports and Reported sales taxes on a monthly basis to the State Comptroller.

08/14-01/15 Matador Resources Dallas, TX

Accounting Specialist

Processing high volume of invoices on a daily basis

Vendor audits

11/10-04/14 TMX Logistics, Inc (TLI) El Paso, TX

Accounting Specialist

Coordinated between Tatung Mexico (production) accounts payable and Tatung Mexico, TLI (logistics) accounts payable protocols.

Matched (signature authorized) purchase orders/BOL/POD’s with vendor invoices before entering to our accounting system.

Verified our quoted (negotiated) inbound/outbound rates for particular routs were consistent with vendor’s invoiced prices.

Disputed any price discrepancies according to our quoted agreement and requested credits for prompt payment.

Carefully verified against our logistics software (OTR planner) that inbound/outbound/round trips with our merchandise were delivered on the requested delivery date or reasons for layovers.

Researched the validity of layovers/fuel surcharge/ or any overhead charges our freight vendors added to their regular freight rate for inbound/outbound/round trips.

Completely in charge of overseeing the company’s 401K plan offered to salary staff.

Enrolled new qualified employees to our 401K plan & answered any questions regarding the summary plan description.

Kept a 401K spreadsheet with employee/employer contributions according to the allowed employee percentage contributions & the employer’s profit sharing percentage and processed the total contributions for prompt options investment.

Handled all general liability insurance claims.

Helped in auditing physical inventory for better security control of our goods.

Worked closely with traffic coordinator to account for requested shipments and negotiated prices.

Worked closely with warehouse & inventory managers to reconcile end of the month inventory.

Researched freight invoice price discrepancies & contacted carriers to request necessary proof to back up the disputed price.

Met with carriers & traffic control coordinator to negotiate rates that suited the company’s budget.

06/08-04/10 Environmental Investments/Lambert’s

Dallas, TX

Payroll & Group Benefits Administrator

Communicated with supervisors & managers from 6 different groups on job openings and potential employees.

Kept all new hire company forms & policies up to date.

Made sure our pre-employment screenings (background check, physical and or drug screenings) are clear before entering new hire into our payroll system.

Updated employee records in our time tracking and accounting systems with accurate information.

Coordinated the new hire orientation and informed each employee of the company policies, group benefits, safety protocols and their rights/responsibilities as employees.

Kept current and informed on new labor federal/state/local laws and regulations, and coordinated with top management on implementing changes accordingly (DOL transparency recordkeeping, exempt / non-exempt employee status & classification).

Actively took part on the revising & editing of the company’s employee handbook with company’s policy and employee benefits.

Recorded & filed changes on all payroll and employee forms; including vacation request, payroll status change, employee information change & employer’s first report of injury.

Coordinated with administrative personnel on each group/division that all time was entered right & on time (with job number & task)

Verified employee requested time for vacation & or sick time is available to them before processing payroll.

Communicated and resolved any type of employee issues on: time; garnishments; payroll deductions; group benefits; over time; pay discrepancies before processing payroll.

Calculated &entered any bonuses or commissions with supervisor’s seal of approval before processing payroll.

Entered any employee change of status, including pay raise, promotions, & calculated pro-rated wages according to effective date.

Entered uniforms, loans, garnishments payroll deductions before processing payroll.

Updated employee’s personal information changes such as new address, new last name, and new withholdings from w-4.

Processed payroll weekly for a total of 6 different groups within the company and up to 175 employees.

Kept track of new qualifying events & time frames for each new employee, according to Company’s offered benefits.

Processed & kept record of any: FMLA (Family Medical Leave); bereavement; leave of absence; disciplinary leave according to federal/state law & Company’s policy.

Customized programs/events to look out for the company’s and employees well being and productivity (health awareness, safety incentive programs).

Translated work related documents English to Spanish for top management.

Coordinated group benefits (health, dental, life, 401k, supplementary) meetings with brokers and employees before renewal date.

Overall coordinated, administrated all aspects of employee offered group benefits, from keeping enrollment qualifying event schedules to reconciling vendor invoices from elected providers with employee payroll deductions.

Recorded and processed payment for 401K elected contributions according to employee options and employer shared profits percentages.

Knowledgeable and able to answer any questions to help employee and top management better understand their benefits summary plan description.

Managed ‘in-house’ Cobra medical continuation coverage for terminated employees.

Administrated and coordinated employee safety essentials ( keeping employers first report of injury log, submitting big claims to our WC insurance provider)

Met with our safety coordinator, top management and WC advisor on how to implement safety programs.

Followed through any claim until the claim was closed.

Provided support & direction to operations in all matters concerning workers compensation.

Ensured accurate & timely completion of all State & Workers Compensation required forms.

Monitored claims development & followed up with employee & manager s to expedite the return to work process for injured employees.

Prepared appropriate correspondence with the injured employee.

Received medical bills & forwarded to adjuster for payment.

Ran MVR’s on all potential employees to be hired as drivers and report results to managers/supervisors.

Researched and stayed informed on new and developing safety, Osha & Hiipa laws.

04/06-08/07 Bulloch Fabricating Lewisville, TX

Office Manager / Bookkeeper

Maintained a thorough and accurate control of accounts payable by matching invoices against purchase orders, making sure our vendors were consistent with their quotes.

Invoiced daily according to shipments to our customers.

Kept a great cash flow by strategically planning and scheduling payments on our payables and taking advantage of discounts and credits due.

Followed up on our aged receivables by sending out monthly customer statements and kindly reminding our customers on past due invoices.

Assisted payroll clerk on processing payroll for over 80 employees in our company. Starting with all the HR process of taking the application, verifying the information, and legal paper work for hiring.

Entered the employee to our accounting system with its specific withholdings and qualifying events.

Verified each employee’s hours, vacations due and loans due, before processing payroll checks.

Completely in charge of the company’s benefits and insurance plans.

Met with pre-selected brokers to help find the best insurance policy competent with the company’s needs & budget.

Kept workman’s compensation insurance records in line, including filling out all the paper work when an on the job accident occurred.

Scheduled and organized the company’s safety meetings.

Prepared all of Osha and workman’s compensation yearly reports.

Analyzed, adjusted and prepared all of the quarterly and yearly financial reports for the accountant.

Formulated and kept various reports that helped the whole administrative branch have accurate figures.

Planned and coordinated the company’s yearly picnic and Christmas festivities.

Assisted the purchasing department, payroll department and sales order departments when they were on vacation or on sick leave.

Overall learned 3 new accounting software (visual books, visual payroll and visual jobs and production) in the course of less than a month, and mastered them short after.

Assisted owner on the preparation of business letters, business memorandums, documents, financial reports, inventory reports, and yearly business and personal property reports.

02/01-02/04 Newell Recycling El Paso, TX

Office Manager/Bookkeeper

In charge of all bookkeeping duties for a ferrous & non-ferrous recycling company.

Maintained a daily bank reconciliation spreadsheet.

Presented the finance department a daily accurate AR report for a good cash flow.

Schedule due payments to our vendors to maintain a good credit line.

Kept, analyzed & monitored the monthly purchases & sales of our ferrous & non-ferrous inventory.

Kept an accurate FIFO inventory, making end of the month adjustments in accordance with our physical inventory.

Prepared monthly, quarterly and YTD profit and loss financials and interpreted them to the finance and administrative department.

Kept and prepared monthly production reports, including projected and actual sales of our processed and finished inventory.

Collected all signed time sheets biweekly for hourly employees.

Calculated biweekly payroll for salaried and hourly employees, assessing their individual benefits and withholdings.

Prepared and filed quarterly tax reports to the IRS.

Contributed new ideas to better handle petty cash brought in to pay daily small quantity inventory suppliers.

Maintained office inventory and placed orders as needed.

Maintained daily routine bookkeeping data entering and filing.

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Education

1993–1996 University of Texas at El Paso El Paso, TX

Major: Accounting.

Minor: Finance.

(Covered up to my Junior Year of Accounting/Finance Courses @ UTEP which accredit me an Associates for Business Administration)

Computers

Microsoft Excel, Microsoft Word, Word Perfect, Power Point, Access, Outlook, Adobe, Peach Tree, QuickBooks, Timber Line Construction Jobs Accounting, Heavy Job, Visual Books Accounting, Visual Books Production, 10key touch.

Interests

Reading, Exercising, Computers, Christianity.

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