SYED KALEEM ULLAH QUADRI

SPECIALIZATION – DOCUMENT MANAGEMENT PROFESSIONAL

Riyadh, Saudi Arabia 12223 053******* advajt@r.postjobfree.com Professional Summary

Proactive, Information Management professional with more than + years of experience in the capacity of Document controller/Sr. Document Controller in the field of EPC, Infrastructure (MOIHQ. Aramco Sports Hall Stadium, Metro rail & stations) and operations and maintenance projects. Equipped with special skills in Turnover/Handover documentation and well versed in Aconex Associate, Smart sheet, 4P, SAP, ERP and other Electronic Database Management Systems.

Carrier Objective

Driven and meticulous professional who intends to build a career in challenging environment. Excellent interpersonal skills and analytical skills will be fully utilized and further developed to contribute and collaborate with a team that enhances your organizations success. Specialities & Skills

Document Distribution

Document Creation

Filing Procedures

Process Control Documentation

Microsoft Excel

Document Verification

Proficient with FTP clients, SharePoint, ISO, MS Office, and File Net

Maintenance of electronic and physical

documents

Upload & Sent Documents Through ACONEX

Software

Work History in Saudi Arabia

Senior Commercial Document Controller 11/2021 to Current Havelock One Interiors Saudi Limited – Riyadh

Head Document Controller 12/2019 to 10/2021

Sameer Al Marzouki Engineering & Consultants – Jeddah Project Document Control Specialist 12/2018 to 11/2019 PMDC Engineering Consultants – Jeddah

Senior Document Controller 02/2017 to 11/2018

Depa Interiors Saudi Arabia – Jeddah

Senior Document Control Coordinator 06/2012 to 12/2016 El-Seif Engineering Construction Company – Jeddah

Document Controller 06/2010 to 05/2012

Hitachi Plant & Tech, Ltd – Jeddah

Document Controller & Technical librarian 06/2009 to 05/2010 Luberef Oil Refinery Company – Jeddah

Administrative Coordinator 01/2007 to 12/2008

Virgo Construction Company – India

Key Projects

Luberef Oil Refinery Maintenance Project - Jeddah Aramco

High Harmain Railway Station – Jeddah - HHR

King Abdullah Sport City Stadium– Jeddah Aramco

Ministry of Interior Head Quarter Building – MOIHQ - Jeddah Dahban

Ibis Adagio Hotel & Apartments – Jeddah

Water front Hotel, Labor Camp & Oasis Compound - Royal Commission Jazan

Vox Cinema Interior & Fit out Project – Riyadh

Duties & Responsibilities

Ensure that all the relevant Project documentation is registered/maintained in the electronic Document Management System (EDMS)

Maintaining document control registers/documents for incoming and outgoing project documents.

Preparing Transmittals of Tender Drawings, IFC Drawings, Design Drawing, Shop Drawing, Red Line Drawings & As-built Drawings.

Preparing and Sending Draft Letters,

Preparing and Submitting Engineering Queries/Technical Queries/Material Submittals to the Client/Main Contractor according to project requirements.

Maintain electronic registers for Letters, MOM, Memos, NCRs, RFIs, Submittals, IRs, MIRs, ITPs, WMSs, and Letters, Track the transmittals

special skills in final approved handing over documents to clients like Snag List, Testing Commission, etc.

Keep filing the most recent version of the stick set of contract documents.

Distribute to all contractors, addendums, and bulletins as they come in.

Issue drawings and documents with proper transmittal and registers.

Proper updating of the Project document control software.

Uploading and downloading documents from FTP sites

Arranging to print of large documents and deliverables

Maintain current drawing sets for engineers and architects and ensure superseded drawings are identified and filed.

Date stamp the received material, and log the material in the pertinent log (software program, log book, etc.) so that the project will always have a record of when the material was first received and distributed to all parties.

Receive log, and distribute all contractor/vendor submittals that require approval.

Maintain and manage project filing of all contract documents.

the projects within the O&M sector. For all physical and electronic documents including: Documents folder and user rights. Document naming and numbering, document versioning distribution, review, and approval flow for documents.

Receiving and registration of incoming documentation from contractors, consultants, and other departments.

Registration and sending of outgoing documentation to contractors, consultants and Other departments.

Control & maintain the system for issuance recording/filing, tracking, and Retrieval of documents like procedures, plans, QA/QC records, Specifications, drawings, and related documents

Supervision of documents such as letters, and submittals, within the company and the client/contractor or consultant via the DMS (Document Management System)

Electronic Archiving of Project Documents Uploading and sending notifications for all concerned.

Following up and tracking and monitoring documents on the Project Management to register documents databases, and produce logs and other reports as required.

Receiving inquiries from contractors and coordinating with clients.

Furthermore, responsible for carrying out & disposing of any other office management related task assigned by the Project Manager & Director.

Monitored and directed incoming mail and prepared outgoing mail.

Worked closely with others to accomplish timely invoicing and accounts receivables.

Improved office operations by automating client correspondence, record tracking, and data communications.

Provided back up to the front desk to step in to assist with various tasks whenever the employee was absent or at lunch.

Education

High School Diploma 07/2006

Dawn High School - Hyderabad, India

Certifications

Diploma in Computer hardware

Diploma in Computer Technology 2007 to 2009

Personal Skills

Personal Info

Nationality Indian Religion Islam

Iqama Transferable DOB 30-Jan-1987 Languages

Urdu, Hindi, English, Arabic: Native language

English: C1

Advanced

Arabic: B2

Upper intermediate

Hindi: C2

Proficient

Urdu: C2

Proficient

Team

Work

Creativity Leadership Motivity

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