Administrative Assistant Data Collector

I’m a Brazilian native (with US work authorization) who has 15 years of administrative management experience in government agencies, non-profit organizations, and private institutions. I’m looking for opportunities to apply my administrative management skills to support programs in IT, education, and infrastructure or other sectors that advance economic growth and make a positive societal impact.

PROFESSIONAL EXPERIENCE

Pan American Health Organization – PAHO/WHO - December 2022 – March 2023

-Administrative Assistant

Coordinated and organized the Director's appointments and calendar, External Relations, Partnerships and Resource Mobilization (ERP) handled confidential and sensitive matters with discretion;

Organized business travel for the Department Director and other staff as needed. This included: obtaining the approval of the country to be visited; preparing itineraries; obtaining visas when applicable; preparing expense authorizations and purchase orders; coordinating transportation and hotel accommodations, providing them with all background documentation for their meetings prior to departure; preparing expense reports upon their return (and their completion of the Travel Report)

American Immigrant Investors Alliance - (AIIA) – November 2022 – Present

-Administrative Assistant

Organized and prepared reports, spreadsheets, presentations, and charts.

Provided administrative support to the AIIA team

Organized and updated AIIA's investor database

Ethiopian Community Development Council – ECDC – (Pro Bono) October 2022 – Present

-Administrative Assistant (Volunteer)

Prepared reports, executive presentations and; infographics;

Ministry of Regional Development - June 2018 - September 2021

-Executive Secretary

Provided direct administrative support to high-ranking government officials;

Prepared, reviewed, and managed official Ministry’s documents;

Aided technical support in the development of infrastructure project proposals and the monitoring of project implementation processes;

Coordinated administrative activities, drafted official letters, documents, and correspondences;

Analyzed data and prepared reports and presentations for Minister’s public meetings and appearances;

Secretariat of Urban Mobility of the Ministry of Regional Development - September 2015 – June 2018

-Executive Secretary

Supported the secretariat’s team by carrying out administrative activities, drafting official correspondences, creating spreadsheets, reports and presentations;

Prepared reports, executive presentations and; infographics;

National Council for Scientific and Technological Development (CNPq) - April 2012 – December 2014

-Data Collector

Collected data from information technology (IT) schools and communities in Brazil to identify development opportunities;

Analyzed information regarding IT schools in Brazil and registered relevant data into the CNPq’s database;

Supported the implementation of IT laboratories in Brazilian public schools, drafting of guidance outlines for teachers according to the needs of communities, as well as providing training regarding the implementation of such guidance outlines;

L2M - Learn to Manager – May 2013 – February 2014

-Coordinator

Supported the Human Resources (HR) team in carrying out organizational diagnoses regarding the development of consulting solutions for the HR systems;

Planned and performed implementation trainings for internal and external teams;

Associação de Educação do Homem de Amanhã de Brasília (HABRA) - September 2007 – December 2011

-Social Educator

Coordinated partnerships between HABRA and Brazilian governmental institutions (Ministry of Science and Technology, Tourism Secretary and Banco do Brazil Foundation) with an aim to support vulnerable adolescents;

Committee for the Democratization of Information Technology (CDI) - March 2006 – February 2008

-Social Educator

Supported administrative routines and the development of pedagogical projects and training to the information technology schools in most vulnerable communities, for the digital inclusion of young professionals;

EDUCATION

UPIS (União Pioneira de Integração Social) - Brasília DF

Bachelor’s Degree in Executive Secretariat – December 2018

IESB (Instituto de Educação Superior de Brasília) Brasília DF

Specialization in Administrative Law and Public Management – December 2016

IESB (Instituto de Educação Superior de Brasília) Brasília DF

Public Policy Management - December 2014

ADDITIONAL INFORMATION

Skills: Microsoft Office, Software, PowerBI, Technology & Data Management

Languages: Portuguese (native), English (advanced), Spanish (intermediate)

Volunteer work: ABRACE – Brazil (supported the monitoring of classes under NGO outreach programs)

Other relevant information: Brazilian citizen/ US Greencard holder

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