Mohsin Raza

Document Controller & Management Specialist

I am a Document Controller & management professional with 12 years of exceptional track record in document and information management, customer relations, possessing allied proficiency in quality assurance. Seeking a challenging and rewarding position to make tangible contributions in achieving long term objectives of a dynamic and growth- oriented organization.

As evident from my CV, my exposure as Document Controller at Projacs International and AWJ Real Estate gives me a definite edge over my peers. This has enabled me to contribute in highly tangible monetary terms to the bottom lines of my current employers. What needs to be highlighted is that my highly analytical and strong conceptualization skills and ability to translate strategies effectively to an implementable plan. Gifted with the vision, determination and skills needed for high-level revenue- building strategies and tactics.

Email

adv981@r.postjobfree.com

Address

Dammam Saudi Arabia

Phone

+966*********

Date of birth

Aug 28, 1988

Nationality

Pakistan

Experience

Document Controller

AWJ Holding Company - Dhefaf Project Dammam

Responsibilities:

Core competency in Document system analysis and business Process mapping on all functions.

Excellent reporting and presentation skills to inform Management on project status. Oversee the Construction and Engineering documentation deliverables In-Kingdom Responsible for all type of contracts for different projects. Ensure suitability as well as accuracy of Master Document Registers (MDRs) and Document Distribution Matrix (DDM) requirements are implemented. Excellent communication skills in English language both written and spoken. Quality check of submitted documents and their compliance to Procedures. Conducted regular validations & checks according to client specification. Responsible for the receipt & processing of all incoming letters, transmittals including RFI, Method Statements, Inspection Request, Inspection and Test Plan, Project Management Plans, Baseline Schedules, Commercial and Contractual communication from Contractors and forwarding to respective SAPL Construction Team. Detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents. Ensure accurate maintenance of master duplication and transmittal status logs at all times.

Report to and assist the Document Control Lead with the set up & managing of day-to-day activity of document control in accordance with approved procedures. Follow up internal external deadlines. Manage Engineering, Contractors, Suppliers, Commercial, Quality, Construction and Administrative documentations. Experience to maintain Document Management System (DMS) and PMWeb. Document Controller

Projcas & EGIS Consultant Company - Al Fareeda Project Jeddah Core competency in Document system analysis and business Process mapping on all functions.

Responsible for managing construction related documentation processing in accordance with the filed project procedure.

Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and work flow necessary for the activities. Closely worked with Project Manager and Client through-out the Project. Establish and maintain a proven quality document control system. Set up an electronic data management system to suit the Project requirements. Responsible to prepare various department document workflows, handling all project related documents incoming and outgoing to clients and subcontractors. Update documents from the previous revisions to the latest revision from our files as well in database program according to the company procedures. To maintain update and control systematic personnel files and records in order to Dammam, Eastern Province Saudi

Arabia

Mar 2018 - Present

Jeddah

Apr 2012 - Feb 2018

To maintain, update and control systematic personnel files and records in order to provide reliable references for monitoring personnel movements, prepare and maintain Document Status Report on weekly / monthly basis.

Number and scan project documents into EDMS, closely with project engineering in support of the project activities.

Ensure the issued copies being used by the recipient personal is the current revision and to collect any superseded documents and replace it with the latest issues. Recording, Transmittal generation of technical documents. Utilizes the standard Electronic Document Management Systems (EDMS), to register, control distribute, and transmit design documentation received from Project Administration.

Set up site office Document Control and maintain document filing and storage requirements.

Maintain weekly report data of document logs and approvals. Update all transmittals containing documents requiring approval to be updated as and when the approval is received.

To receive and log of all incoming letters / transmittals, controlled/uncontrolled documents.

Represent document control focal point for documentation deliverables. Input all Controlled documents, drawings & specification into the Computer system and ensure that all superseded documents are retrieved and archive properly. Electronic data control.

Interacting with customers, suppliers and other business relates persons. Preparation of quotations, invoices, requisitions. Checking incoming and outgoing material, products. Preparing necessary statements for planning and decision making. Drafting letters and memos.

Filing / recording the documents.

Information gathering and follow-up with officers. Answering queries and questions about departments. Document Controller

ICAD (Global Technology Corporation) King Abdelaziz International Air Project Manage and maintain project specific Master Document Register of engineering documents (design and construction), correspondence and vendor documents. Supervise and control receipt, transmission, registration and maintenance of detailed record of all project documents from concept through construction stage. Run status reports of design submissions, outstanding actions, track correspondence and their responses using electronic document management system. Generate transmittals and dispatch documents.

Record document flow between project participants. Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program. Proactively conduct spot audits and over-the-shoulder-reviews of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures. Managing a group of Document Control Technicians. Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Prolog electronic Document Control files. Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc. Supervise maintenance of project filing system assuring technical project documents, internal and external correspondence are securely filed and easily retrieved. Provide tips and guidance to assistant document controller across the projects and others/additional tasks may be delegated to meet organizations objectives. Document Controller

Special Building Establishment

Classified and accurately registered all incoming and outgoing correspondence, contract documents and records, engineering documents and drawings, Requests for Information

(R.F.I), material submittals.

Maintained Master Document Registers for monitoring of shop drawing transmittals, material submittals, RFI.

Issued drawings and documents for Clients / Consultants review and approval. Examined documents and drawings to verify completeness and accuracy. Incorporated changes to computerized or manual records, released documents, and notified affected departments.

Evaluated document control process and suggested modifications for effective document management to suit Client/Consultant requirements. Handles all office works and Correspondences.

Assuring the filing and archiving of the As Built drawings (soft & hard Copies) of many projects.

JEDDAH

Jul 2011 - Mar 2012

Jeddah

May 2010 - May 2011

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability. Maintain the files and control logs as required by the projects. File and archive key documents issued by the Projects during the tendering phase (Invitation to Tender, RFP, RFQ, Circulars) Distribute and update controlled documents to various parties. Provide assistance to project members regarding use of Documents Management System, EDMS

To ensure that large volumes of documents are processed and ultimately archived in an efficient fully traceable manner.

Managing the incoming and outgoing documents (Drawings, Specifications, Reports, MOM, and Correspondences

etc.) for several projects. Managing and follow up of the Finance Documents (Insurance Policy, Performance bond and invoices, etc.) with various parties (Quantity Surveyors, and Finance Department).

COMPUTERSKILLS

SharePoint &

Education

BA

University of Punjab

ICS

Gov. Islamia College

Diploma in Microsoft Office Management

Edutech University College

Diploma in Auto Cad

Brain College

Diploma in CCNA (IT)

Corvit Institute

Skills Languages

English

Intermediate

Arabic

Intermediate

Urdu

Native

Punjabi

Native

References

Lahore, Pakistan

Lahore Pakistan

Islamabad Pakistan

Lahore Pakistan

Lahore Pakistan

Teamwork Problem-Solving

SharePoint & Primavera Contracts Management.

web- based Management systems MS Office Suite Package Customer service

Reference will be provided upon request

CORECOMPETENCE DC Processes

Primavera Contracts Management (

(PCM) PMWeb

Document Access Control

Document Control Audits

Working Strict Deadlines

data management

Archiving

Records Storage

Collaboration

Problem solving

Acting with speed

Records Management

Document Handover

Close Out

Document Management Identification

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