Executive Assistant Personal

Jill D RameyJill D. Ramey

• *** W Lake Dr, Athens; GA 706-***-**** **********@*****.***

**Open to relocation

Executive Professional Summary

** ***** ********** *-***** executives with a focus on extensive international and domestic travel arrangements, heavy calendar and email management, and budget and presentation development in the real estate, legal, and private sectors

Skills & Qualifications

● Expert level proficiency in Microsoft applications o Outlook, Word, Excel & PowerPoint

● Google Docs, One Note

● Zoom,Webex Virtual Meetings

● CRM Software

● Concur

● Typing – 70+ WPM

● Intranet and Sharepoint (usage and development)

● DTE Axiom Time Entry

● Chrome River and Kronos Expense Reporting

● Board Committees Meetings Preparation

Professional Experience

2016 -2023 Executive Assistant/Office Manager Athens, GA Carter Appraisal Services

Executive assistant and office manager for busy real estate appraisal firm

● Client relationship manager for small and large bank and private clients

● Process orders, executive scheduling, interact with county officials and others, and perform extensive online research

● Personal assistant duties for CEO to include appointments, scheduling, and paying bills

● Laid off

2011 - 2015 Executive / Personal Assistant to Joel A. Katz; Entertainment Attorney Greenberg Traurig Atlanta, GA

One member of a 3-person executive administrative team responsible for supporting the #1 entertainment attorney in the United States and Global Chair of the Entertainment and Media Practice firm-wide; true right-hand assistant on a personal and professional level

● Complete email management and heavy volume of hand-written personal correspondence

● Responsible for document maintenance, both company and personal

● Calendar coordination; back-up for travel and meeting arrangements

● Coordination with household staff (estate manager, driver, wife, etc.) on all personal and home affairs 2009- 2011 Executive Assistant to COO Lewis Hyman, Inc. Austell, GA Complete calendar management, domestic and international travel arrangements to include flights, hotels, ground transportation, meeting logistics, financial reporting, and presentation development for Boards of Directors, customers, suppliers, and other high-level executives

● Expense reconciliation to include domestic receipts and international exchange rate conversions

● COO’s liaison in internal meetings; record minutes and act as team leader for COO driven projects

● Prepare initial drafts of all sales and expense budgets in coordination with VP of Sales

● Responsible for monthly travel, sales, and expense reporting to CEO, COO, and CFO

● Intensive Excel spreadsheet and PowerPoint presentation development

● Company in financial trouble; left for more stable position 2007 - 2008 Executive Assistant Morgan Stanley Atlanta, GA Executive level support to two Executive Directors, one Vice President, and five Investment Controllers in the Real Estate division

● Administrative manager for $3 billion state pension fund

● Complex travel arrangements, calendar management, and expense reporting 1 Page

Jill D RameyJill D. Ramey

• 500 W Lake Dr, Athens; GA 706-***-**** **********@*****.***

**Open to relocation

● Monthly reporting to include asset performance and Sarbanes-Oxley compliance

● Recorded official minutes for all national real estate meetings and conference calls

● Maintained firm-wide Investment Management library in Lotus Notes

● Coordination of intensive client budget process, database development and maintenance, and numerous special client requests

● Company-wide layoff due to weakened economy in real estate sector and “Wall Street crash” 2004- 2007 Executive Assistant to CEO Sikes Paper Company Atlanta, GA

● Planned, coordinated, and executed company retreats, client seminars, and president’s involvement in community functions

● Responsible for decision making and successful implementation of all operational functions

● Calendar and email management

● Personal assistant duties to include family calendar coordination, errands, shopping, etc.

● Position was eliminated

2000 - 2004 Executive Assistant Powell Goldstein LLP Atlanta, GA Recruited by senior management to assume one of a three person administrative team to support the Chairman of the Executive Committee and Board of Partners and Chief Operating Officer

● Sole support for Partner Compensation Committee (subcommittee of Board of Partners) o Controlled all logistics for semi-annual partner compensation review to include scheduling of approximately 20 interviews in Atlanta and Washington D.C. o Attended meetings and recorded minutes and tier level decisions, as well as kept BOP on-track to reach the budget of an approximate $45-$50 million equity split

● Personally traveled and coordinated all logistics for in-person meetings across the country to include travel, hotel, ground transportation, catering, meeting rooms, presentations, etc.

● Planned and attended all partner’s meetings, functions, and partner and associate retreats

● Routinely trusted with the firm’s most confidential information to include merger discussions, compensation, and disciplinary matters

● Merger with Bryan Cave; position eliminated

Additional Skills

● Complete email, calendar, and contacts management, as well as many personal responsibilities

● Able to quickly assume increasingly progressive and advanced job duties (and always do)

● Extremely loyal and well-trusted with highly confidential information

● Friendly and outgoing with a vivacious personality and high energy level

● Ability to interact exceptionally well with clients and all levels of colleagues

● Expertly manage a heavy workload; hard working, deadline driven, and goal-oriented

● “Grace under fire” – able to maintain a calm and focused demeanor during high stress situations and crises to keep my executive on-track and focused to allow us both to meet deadlines

● Strong work ethic with a sincere desire to add to the success of an organization

● Exceedingly pro-active; constantly searching for ways to increase my responsibility and value and minimize administrative and other details for my executive

● Make sound decisions in executive’s absence and willing to assume responsibility for those actions

● Solid research skills with ability to collect and summarize large amounts of raw data and present in an easy-to-understand format in Excel or PowerPoint using graphs, charts, and pivot table

● Volunteered at an animal shelter, the Frazer Center for disabled children, food for the needy, and read to students at an underprivileged and “at risk” elementary school in Atlanta, GA 2 Page

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