Data Entry Administrative Assistant
Resume:
Tina Robinson
Accounting/ Human Resources/ Payroll Specialist
Huntsville, AL 35810
***************@*****.***
Seasoned detail-oriented, efficient & organized Staff Accountant / Human Resources/ Payroll Specialist with over 10 years of experience in a fast paced environment. Adept with AP, AR, HR & Payroll functions and processes to include but not limited to financial & statutory reporting, invoicing, gl coding, check processing, recruiting and screening applicants, time keeping & reporting, bank account maintenance, review of accuracy & distribution of W2’s, ensuring on-time deposits & maintaining tax compliance. Possesses a natural ability for numerical accuracy & calculating balances. Specializes in detail reporting, auditing and takes an analytical approach to identifying and solving complex issues. Proven track record of making well thought out decisions & adhering to GAAP. Excellent written & verbal communication skills, highly trustworthy & ethical, and resourceful & effective at multitasking. Work Experience
Assistant Accounts Payable Manager
Trident Security Services, Inc - Huntsville, AL
June 2022 to March 2023
Assistant Manager of Accounts Payable & Accounts Receivable departments Utilize Quickbooks to prepare & issue weekly compensation by direct deposit, wire, and/or printed check for over 350 employees & contractors Maintain compliance with federal, state & local employment & benefits laws
& regulations Prepare reports for worker’s compensation claims & other federal or state reports Ensure wages & tax withholdings are accurate & comply with regulations Enter new employee’ data (e.g. bank accounts & social security number/tax is numbers Answer questions about compensation, benefits, taxes, garnishments, 401k, & other insurance deductions Administration of the HRIS (Quickbooks) Complete court ordered garnishment/child support documents with exact calculations and accurately enter deductions into HRIS Respond to all vendor invoices, enter accurately, & ensure timely payment Pay all company credit card bills & resolve payment disputes Utilize Microsoft Excel to download, disseminate, accurately code, & reconcile credit card statements for over 50 employees, owners, & contractors and input information in HRIS Strongly adhere to GAAP Participate in the new employee onboarding process Administer & maintain company benefits programs Prepare backup documentation for Accounts Receivable invoices Ensure all records accuracy Prepare off-cycle checks as needed for terminated employees. Demonstrate extreme organizational skills by accurately sorting, stamping, and filing documents on Google drive and in print
Owner and Operator
The Spot Bar And Grill - Talladega, AL
May 2021 to June 2022
oversee the day-to-day operations of the restaurant, manage staff, resolve customer issues and work to make the establishment profitable
coordinate staff, observe the preparation and serving of food, maintain inventories, adhere to food safety regulations, allocate resources, administer payroll, and ensure customer satisfaction. maintain detailed records of cash flow, receipts, & inventory, balance & closeout, generate daily cash flow reports, issue w-2s, file taxes
Staff Accountant
Birmingham Jefferson Convention Complex - Birmingham, AL August 2019 to May 2020
Assist with the study and evaluation of internal accounting controls. Prepare financial statements in accordance with GAAP. Develop & structure financial reports for financial analysis. Schedule computations of accruals and document the underlying support for those accruals. Excellent time management, manage over 50 tenants billing, invoicing and payment processing. Ensure general ledger is balanced, keep exceptional records, extremely organized and efficient. Keep accurate and organized records of all payments processed. Record and submit bank deposits.
Staff Accountant
Kwalu - Dunwoody, GA
August 2018 to August 2019
Prepares and records asset, liability, revenue, and expenses entries by compiling and analyzing account information.
Maintains and balances subsidiary accounts by verifying, allocating, posting, reconciling transactions; resolving discrepancies.
Maintains general ledger by transferring subsidiary accounts; preparing a trial balance; reconciling entries.
Summarizes financial status by collecting information; preparing balance sheet, profit and loss, and other statements.
Completes external audit by analyzing and scheduling general ledger accounts; providing information for auditors.
Secures financial information by completing database backups. Staff Accountant
Sanmina-SCI Concurrently with At&T - Huntsville, AL March 2017 to July 2018
Reconcile and maintain over 70 assigned Sub-ledger/General Ledger accounts in multiple currencies daily.
Use PeopleSoft to record invoices sent by vendors and track them to see when the payments for them are becoming due and for regular, prepaid, reversal, third party, single payment template and adjustment vouchers. Research out of balances in Oracle for reporting to upper management. Escalate aging activity in accordance to Service Level Agreement. Prepare journal entries for activity aging over 90 days. Prepare monthly journal entries
Process SAP, North American and European Intercompany Accounts with revenue up to or exceeding
$5M daily.
Perform variance analysis.
Perform all accounting functions and procedures in accordance with GAAP. Maintain accounting ledgers by verifying and posting account transactions.
Process up to 100 invoices daily.
Consistently met and exceeded department expectations for productivity and accuracy levels. Managed organization's Thailand region.
Accounting & HR/Payroll Specialist
AT&T - Huntsville, AL
February 2016 to April 2018
Disseminated account information and various metric data by producing detailed reports.
Prepare and electronically distribute pay stubs to over 500 employees. Responsible for recruiting and screening applicants. Reviewed timesheets, work charts, wage computation & other information to detect & reconcile payroll discrepancies.
Coordinated & processed FMLA, worker’s compensation, & short & long term disability claims. Verify attendance, hours worked, pay adjustments and post information into designated records. Maintained all personnel records, employee evaluations, employee pay scales, raises, etc. Compute wages & deductions and enter data into payroll system. Assist with the completion of, verification of accuracy & data entry for all new hire forms. Accountant/Payroll Specialist
Optum/UnitedHealth Group - Huntsville, AL
September 2015 to March 2016
Processed payroll transactions & assisted in the payroll management, ensuring that all policies and procedures were followed.
Optimized employee satisfaction and productivity by developing employee incentive programs for over 75 employees.
Performed various administrative duties, interviewed & coordinated new employees paperwork. Coordinated & processed FMLA, worker’s compensation, & short & long term disability claims. Disseminated account information and various metric data by producing detailed reports. Reviewed employee personnel action forms for accuracy & clarity of instructions. Ensured proper pay rates.
Researched tax laws to ensure company maintained compliance. Input new employee information into the system.
Maintained employee banking information with accuracy and confidentiality. Staff Accountant/ HR/ Payroll Specialist
Comcast - Huntsville, AL
January 2013 to August 2015
Post transactions to journals, ledgers and other records. Research and resolve invoice discrepancies and issues. Recruited & screened applicants, schedule interviews & processed new hire documents. Maintained all personnel records, employee evaluations, employee pay scales, raises, etc. Coordinated & processed FMLA, worker’s compensation, & short & long term disability claims. Processed payroll & W2’s
Disseminated account information and various metric data by producing detailed reports. Conducted un-boarding new hire orientations.
Summarized receivables by maintaining invoice accounts; coordinating monthly transfer to accounts receivable account; verifying totals; preparing report. Education
Bachelor of Science in Business Administration/ Finance Alabama A & M University - Normal, AL
2008
Skills
• General Ledger Reconciliation
• Account Reconciliation
• Financial Report Writing
• Journal Entries
• General Ledger Accounting
• Financial Statement Preparation
• Financial Report Writing
• Bank Reconciliation
• Accounting
• Account Reconciliation
• General Ledger Accounting
• General Ledger Reconciliation
• Journal Entries
• QuickBooks
• Accounts Payable
• Financial Report Interpretation
• Auditing
• Payroll
• Customer Service (10+ years)
• 10-Key (4 years)
• Front Desk
Additional Information
Ten years progressive experience in AR, AP, HR, & Payroll Ability to multi-task and manage workload to meet deadlines Advanced proficiency in Quickbooks, all Microsoft programs, Paycom, Syspro, ADP, Salesforce, Peoplesoft, Oracle, NetSuite, SAP, MS Excel, Pivot Tables, V-Lookups and Kronos Experience preparing and analyzing financial reports and statements Experience with preparing & processing payroll and benefits. Experience with FMLA, worker’s compensation, short & long term disability benefits coordination and processing Proficiency in Month-End, Quarter-End & Year-End Close processes Excellent communicator, strong leader, team player Strong computer skills, excellent listener & follows directions well Prepare standard journal entries, monthly accruals and reclassifications as needed Fast learner, self starter & time efficient
General Ledger balances
Account Reconciliations
Experience with multi-currencies
Extensive knowledge of GAAP
Experience with audit requirements
Excellent written, verbal and interpersonal communication skills Non-Profit Tax Preparer 15 years
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