Staff Accountant Shell Oil

Location:

Spring, TX

Posted:

March 29, 2023

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Resume:

Lissa Nhim

PO Box ****

Spring, Texas *****

713-***-****

********@*****.***

SUMMARY

Self-starter and a very detail-oriented accounts reconciliation analyst with excellent problems solving organization and communication skills. Diverse background includes Hewlett Package Enterprise, Shell Oil Products (Joint Venture), Dresser Inc. (GE), Huntsman LLC, Pentair Valves & Control, Newpark Resources, Inc., Aon Hewitt, and Hewlett Packard Enterprise Co. An individual contributor who works well in teams, is skilled in multi-tasking, consistently meets strict deadlines, and adapts well to changes.

SKILLS AND COMPETENCIES

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•General Ledger Accounting

•SOX

•Financial Analysis

•Account Reconciliation

•Journal Entries

•Applications: SAP Optimus FI / CO, Taxes and Payroll Modules View only, ADP SAP Global-View, ADP Smart

Compliance, ADP Fund Direct, Oracle, FoxPro

•Software: Black-lines, Hyperion (HFM), FDN, SXE, Citrix, Smith Report, Crystal Report, Source Tax

•Microsoft Office: Word, Excel (VLOOKUP, complex formulas, and function, creates pivot table for the report, spreadsheet table)

•

PROFESSIONAL EXPERIENCE

Savage Brother Services Corporation – Assignment (Remote) Midvale, UT

Payroll Tax and Compliance Sep 2022 – Jan 2023

2020 FICA Deferral Clean Up for 18 Entities – worked with IRS Revenue officer to ensure all payments received and applied to the correct quarter and year.

Setting up new client accounts and preparing the signatures for all Federal & state applications for tax withholdings and Power of Attorneys (POA). After obtaining all the accounts for federal, state, and local tax authorities from each jurisdiction and updating the account Global-View (SAP) & ADP 3rd party vendors. Sent letter to abatement for late tax filing to states and local tax authorities.

Prepared, submitted and requested checks Nevada Modified Business Tax (NVMBT). Prepared Multiple Worksite Reports at multiple locations as Mandatory by required by the states.

Ensured all SUI rates and limits are maintained in Dayforce (Ceridian) System. Worked with external taxing authorities Federal, States, and locals to ensure compliance. Reconciled monthly, quarterly, and annually for Federal, State, and localities taxes liabilities vs. payments. Performed other duties as assigned by the manager.

Hewlett Packard Enterprise - (Hybrid) Spring, TX

Canada Sr. Payroll Accountant January 2019 – Sept 2022

Year-End project lead – responsible for all payroll calendar and holidays, Federal, CPP, EI, QPP, QPIP, RRSP, and NRRSP for all provinces tax rates and annual limits are updated in SAP Global View and tested all updates are correct in the system before the first payroll runs for the current year. Responded to inquiries from Canada Revenue Agency (CRA) & Quebec Revenue Agency (QRA) that included employers/employees and representatives relative to tax issues. Researched and resolved tax discrepancies notices for over or underpayments promptly.

Prepared, processed, balancing, and release T4, T4A, RL-1, and RL-2 files and loaded them into the Canada Revenue Service (CRA) and Revenue of Quebec (RQ) Websites. Processed all Year End T4, T4A, RL-1, RL-2 test and production files with the ADP PSS for online, printed tax forms and mailed to all employees. Completed Quebec the Summary of Source Deduction and Employer Contribution (form RLZ-1.S-V) annually for 2 entities.

Liaison with Third-Party Deloitte – for Inputs / Expat shadow payroll with all correspondence related to the employees and employer taxes with Canada Revenue Agency (CRA), Quebec Revenue Agency (QRA) promptly. Calculated retroactive tax, gross to net calculations including tax withholding. Prepared and reviewed year-end Proxy Audits before sending them to a third party (Deloitte).

Prepared the calculation manually for 9 Provinces (WCB) that include: Ontario, Alberta, Quebec, New Brunswick, British Columbia, Nova Scotia, Manitoba, Saskatchewan, and Newfoundland & Labrador for 2 entities on monthly/quarterly, and annual through the website. Works with various business areas to obtain Certificates in Good Standing for all 9 provincials.

Balancing and uploading the payroll files to ADP Fund Direct (third party vendor) on Semi-Monthly and Off-Cycle promptly. Trained 2 new employees on how to research Canada tax notices for each Provincial and uploaded Files to ADP Fund Direct, etc.

March 2020 – February 2022, prepared, completed Canada Emergency Wage Subsidy (CEWS) – is a wage subsidy program that is offered for employers who have seen a dropped in revenue due to COVID-19. The CEWS is to prevent more job losses by helping the employer to keep employees on the payroll. This process was a team effort by working with Human Resources and CFO teams to get the report for the dropped in revenue and check to make sure everyone complies before submitting the form to Canada Revenue Agency. Hewlett Packard Enterprise Canada Company has received the fund for CEWS almost 16M.

Prepared and processed and uploaded monthly, quarterly, and annually the employer YTD & Gross payroll for the following provincials such as British Columbia – Medical Services Plan, Ontario and British Columbia Employer Health Taxes, and Manitoba Finance – Health and Education Tax Levy to the Website and submit a check request to pay the premium.

Canada Statutory Holiday & Vacation:

Reconciling Ontario (ON) Employer Health Tax discovered that overpaid in the amount of $844,000 for 2 Entities in 2018. Working on progress to request the over-paid from Ontario Employer Health Tax.

Prepared, recorded, and reconciled all payroll expenses, accruals, taxes, allocated, and liabilities to General Ledger accounts. Reconciled 86 accounts each month that include: Payroll liabilities, accrued payroll, vacation accruals, money purchase pension, health insurance, prescriptions drug, 401k contributions, long-term care, salary deferral loans, united funds, union dues, garnishments, Federal, FICA, Federal Unemployment Insurance, State/Localities withholding, and State Unemployment Insurance taxes for the US. Informed management of any system or process identified during the reconciliation process.

Assisted with preparation of internal/external audits and ensured all payroll taxes are compliance with Sarbanes - Oxley (SOX). Performed other duties as assigned by the manager.

Project – Worked with the Etime team – to clean up and set up the new configuration and ensured all pay codes comply with each territory and province according to the rules and regulations established by the Canada Revenue Agency & Revenue of Quebec.

Hewlett Packard Enterprise Spring, TX

Payroll Tax Analyst April 2017 – January 2019

Working with the US project Team Leader on Mergers, Acquisitions, Divestitures, and Outsourcing (MADO) for Payroll Taxes. Prepared and processed 52 states’ online or mail-in registration applications of new tax FEIN numbers for federals, states, and local jurisdictions for 6 new Entities that HPE acquired in January 2017 & 2018. Reviewed, researched, balanced, and approved tax wire transfers for 15 entities for over 65M for Bi-weekly, Semi-monthly, and Off-Cycle payroll on daily basis. Assisted with the integration of acquired companies and the effects of mergers and reorganizations by working closely with the Project Managers, MADO team, Legal, and managers. Guides HR in setting up employee (s) tax records according to the current jurisdiction laws.

Ensured all SUI rates and limits are maintained in Global-View (SAP) and ADP Smart Compliance System. Worked with external taxing authorities Federal, States, and locals to ensure compliance. Reconciled monthly, quarterly, and annually for Federal, State, and localities taxes liabilities vs. payments. Processed the GL Posting batch job to post for on and/or off-cycle payrolls to General Ledger. Prepared Multiple Worksite Reports at multiple locations.

Responded to inquiries from tax authorities for 15 entities including employees/employers and representatives relative to tax issues. Researched and resolved tax discrepancy notices for 15 entities in each state for over and underpayments promptly. Ensured all payroll tax deposits and tax returns are completed and compliant with federal, state, and tax local tax laws. Prepared, recorded, and reconciled all payroll expenses, accruals, taxes, allocated, and liabilities to General Ledger accounts.

Reconciled 86 accounts each month that include: Payroll liabilities, accrued payroll, vacation accruals, money purchase pension, health insurance, prescriptions drug, 401k contributions, long-term care, salary deferral loans, united funds, union dues, garnishments, Federal, FICA, Federal Unemployment Insurance, State/Localities withholding, and State Unemployment Insurance taxes for the US. Informed management of any system or process identified during the reconciliation process.

Primary liaison between Company and ADP Tax Service to ensure accurate tax deposits and filling for all EFINs with multi-state and local. Trained 6 new employees on how to research tax notices or added/delete, update, and uploaded new tax accounts in SAP Global View and ADP Smart Compliance. Frequent communication with employees regarding tax issues. Reviewed multi-states payroll tax deposits according to prescribed rates, laws, and regulations. Reconciled quarterly and annual payroll tax filing for all 15 US entities processed by ADP Tax Service.

Prepared and paid Worker’s compensation premium payments and report filings as required states.

Assisted with preparation of internal/external audits and ensured Sarbanes - Oxley (SOX) 404 control procedures, and company compliance procedures. Perform other duties as assigned by the Manager.

Aon Hewitt The Woodlands, TX

Payroll Tax Analyst Delivery May 2016 – January 2017

Performed client’s Wage Types testing on monthly basis required by state jurisdictions. Worked with clients and local tax authorities to ensure all power of attorney was up to date. Updated client’s SUI rates according to notices from the states and local tax jurisdictions. Verified all taxes are updated in the System and Compliance regarding the Federal, State, and Local Tax Authority. Updated & informed clients regarding changes in the FICA (OASDI & HI) wages base limits for the current year. Handled research and questions by various taxing authorities related to payroll tax filing. Reconciled Periodic Payroll with Quarterly filing to ensure the validity of payroll information. Ensured all payroll tax-related items are recorded in the payroll system before year-end processing such as Fringe Benefits, relocation, Auto, and Housing Allowances. Recorded, classified, summarize or audit transactions and data by domestic tax Code / Law. Researched and responded to federal, state, and localities taxes notice and provide timely and effectively resolved to the clients. Updated the client’s Executive Proxy report every month and report all changes to the clients. Prepared monthly Compensation breakdown for Expat employees on monthly basis.

Processed terminated employees' Tax Integrity (I01 wages) adjustments for Federal, FICA, state, and Local Taxes monthly, quarterly, and yearly to make sure all employees and employer taxes are correct and compliant with Tax Authorities. Prepared, processed, and informed Clients’ taxes adjustments for weekly, bi-weekly, and monthly for the following changes that included: Employees' physical location, home address, and employees change from one entity to another entity. Prepared and processed Imputed Income for active and inactive employees. Lead Year-End processed W2s that include, testing, balance, and uploading into the JAT system. Assisted team leaders with complex payroll tax issues. Provided support for mergers, acquisitions, and divestitures. Primary responsible for ensuring timely execution of ongoing client deliveries. Identified processed improvements, develops complex reports, and ensures Standard Operating Procedures (SOP) are up to date.

Assisted with preparation of internal/external audits and ensured all payroll taxes are compliance with Sarbanes - Oxley (SOX). Performed other duties as assigned by the manager. Used excel formula function, and Pivot Table for interactive analysis purposes. V-lookup in MS. Excel to create reports.

Newpark Resources, Inc The Woodlands, TX

Payroll Tax Analyst November 2013 – November 2015

Performed Vertex and Patches testing tax update changes in Oracle V12 every month as required by state jurisdictions. Maintained/managed the process for obtaining and tracking new Federal, state, and local registration for withholding and unemployment as required. Updated SUI rates in Oracle with third payroll provider Ceridian Tax Service. Investigate and respond to Federal, State, and Local tax authorities. Ensured all payroll tax deposits and tax returns are completed and compliant with federal, state, and tax local tax laws. Primary liaison between Company and Ceridian Tax Service. Frequent communication with employees regarding tax issues. Reviewed multi-states payroll tax deposits according to prescribed rates, laws, and regulations. Reviewed and approved employee federal tax changes submitted via the self-service portal. Reconciled quarterly and annual payroll tax filing for all US entities processed by ADP Smart Compliance. Prepared & processed and printed W2’s all US Payroll for over 3500 employees.

Prepares ad-hoc special reports and detailed analyses for management on monthly basis. Audited and processed all Ceridian Tax Service authorization to debit or checks issued to payroll taxing. Reviewed wage and tax audit report and W-2’s management report. Prepared & processed the funding and costing for General Ledger accounts each payroll run.

Completed multiple work reports for all work locations by reporting employee headcount to the workforce commission. Created different MS Excel Spreadsheet tables for data collection, manipulation, and analysis. Backup HR & payroll processing for data entries changes for bi-weekly & semi-monthly payrolls regularly that included 52 states for employee relocation gross-up (taxable & non-taxable), new hire, termination, promotions, bonus, disabilities, car allowance, change of work location costing, 401K employees & employer, garnishments, IRS levy, direct deposit, W4, change supervisor. Assisted with preparation of internal/external audits and ensured Sarbanes - Oxley (SOX) 404 control procedures, and company compliance procedures.

Pentair Valves & Controls (Formerly Tyco Valves & Controls) Houston, TX

Staff Accountant May 2013 – November 2013

Performed month-end, quarter-end, and year-end closing duties (including the account reconciliations of both the manufacturing, warehouse & distribution locations, throughout the United States, China, Canadian, and the UK (Glasgow).

Prepared a variety of journal entries for accruals, corrections, and re-classification activities between other countries such as Canada, UK, China, Korea, France, Middle East, Poland, Mexico, Spain, Netherlands, Singapore, Japan, New Zealand, India, Italy, Czech Republic, etc. Reconciled 135 balance sheet accounts each month that include: All the inter-companies, account AR & AP, other accrued bonuses, litigation, insurance, workers’ comp, paid in surplus, hypo tax, Loan, Depreciation-Mach & Equipment, Furniture & Fixture, etc. Prepared and processed various Tax cash payments. Prepared and processed all Inter-Company wire payments reclassification conversion rates. Prepared & processed and reconciled employees & Employer's 401k plans on monthly basis according to the contributions. Prepared and processed all cash for the Inter-Companies netting conversion rate for foreign exchange Gain / Loss. Allocated Group Medical Insurance, IT, Standard Insurance / Product liabilities. Prepared and processed weekly Inbound, and Outbound freight that includes Actual, Accrual, and fees. Loaded Trial Balance (TB) data into FDN& HFM, Smart-View that included: Processed Journals, Consolidated, Supplemental (Headcounts Schedule, Inventory Reserves Schedule, and Monthly Schedule input, Inter Companies Mismatch, Month End Checklist, Checking Finalizing. Provided accounting and internal control guidance and ensured that is consistent with Pentair guidance and in compliance with the US Generally Accepted Accounting Principles

GE Energy Services Company (Formerly Dresser Inc.) Houston, TX

Staff Accountant October 2008 – May 2012

Performed month-end, quarter-end, and year-end closed duties under strict deadlines. (Including preparing a variety of journal entries for accruals, corrections, reclassification, and activities between departments). Performed complex balance sheet and cash account reconciliations and rolled forward schedules and researched and resolved reconciling items promptly. Informed management of any system or process identified during the reconciliation process. Trained 3 other Staff Accountant employees to perform routine and non-routine month-end closed processed responsibilities.

Responsible for coordinating the month-end, quarter-end, and year-end close under a strict deadline-oriented environment and financial reporting of US GAAP financial statements. Prepare inter-company reconciliation, including interacting with the other Business Unit to understand and identify the related activities. Reconciled and maintained balance sheet accounts that include cash/bank accounts, accruals, agent commission, AP / AR, Federal, FICA, SIT, SUI, and FUTA taxes.

Reconciled fixed assets in the general ledger to the subsidiary ledger on monthly basis to resolve any discrepancy between cost and reserve summary reports that include retirement, and pension. Updated construction in progress (CIP) to ensure all items are recorded properly into the assigned projects. Updated the PP&E roll forward schedules for all other fixed assets such as additional, retirements, and transfers to ensure that they were accounted for properly and that is not affected by the other assets in the company. Used if Statements to search two columns within an Excel Spreadsheet, used filters, parsing.

Prepared Year-End State (YES) such as State Apportionment and State Supplemental. Prepared calculations and processed commission of payment of sale commission over 25 reps. Prepared, recorded, and reconciled all payroll expenses, accruals, taxes, allocation, and liabilities to General Ledger accounts. Prepared and maintained various accounting reports. Prepared ad-hoc special reports and detailed analyses for management on monthly basis.

Loaded Trial Balance data into FDN & HFM, Smart-View that included: Processed Journals, Consolidated, Supplemental (Headcounts Schedule, Inventory Reserves Schedule and Monthly Schedule input, Inter Companies Mismatch, Month End Checklist, Checking Finalizing, etc.). Assisted with the preparation of internal and external audits. Ensured Sarbanes – Oxley (SOX) compliance. Performed duties by US GAAP, US law and Corporate Policy, and standards.

Shell Oil Products (Joint Venture) Houston, TX

Staff Accountant August 1998 – June 2006

Performed month-end, quarter-end, and year-end closing duties (including preparing a variety of journal entries for accruals, corrections, re-classification, and activities between business units).

Prepare inter-company reconciliation, including interacting with the other Business Unit to understand and identify the related activities. Prepared and maintained various accounting reports.

Processed interfaces from PeopleSoft to SAP General Ledger System on each pay run. Prepared, recorded, and reconciled all payroll expenses, accruals, taxes, allocated, and liabilities to General Ledger accounts.

Reconciled 130 accounts each month that include: Payroll liabilities, accrued payroll, vacation accruals, money purchase pension, health insurance, prescriptions drug, 401k contributions, long-term care, salary deferral loans, united funds, union dues, garnishments, Federal, FICA, Federal Unemployment Insurance, State/Localities withholding, and State Unemployment Insurance taxes.

Analyzed gross to net calculations for accuracy including tax-withholding calculations.

Assisted with the preparation of internal and external audits.

Assisted with the preparation of internal and external audits. Ensured Sarbanes – Oxley (SOX) compliance. Performed duties by US GAAP, US law and Corporate Policy, and standards.

EDUCATION AND CERTIFICATIONS

The University of Houston-Downtown Houston, TX

B. B. A. in Finance

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