Administrative Assistant Senior
Resume:
ANITA R GROBARZ
http://www.linkedin.com/in/anitagrobarz *******@***.***
SUMMARY
Experienced, dedicated administrative professional with a proven track record of success in a business support capacity. Flexible with the ability to adapt to change. Strong communication skills with all levels of management and cultures. Organized and customer-focused.
STRENGTHS
Solid critical thinking skills; Positive attitude; Professional front-desk demeanor; Quick and enthusiastic learner; Strong organizational and time management skills; Understands and utilizes best practices with company processes and procedures; Manage project plans for management with ability to balance and maintain deadlines.
EDUCATION
AVTECH Institute, Fairfield, NJ
Microsoft Office Applications May 2011 - October 2011
Chubb Institute, Parsippany, NJ
Computer Applications Certificate
Some College, Union County College & Morris County College New Jersey
PROFESSIONAL EXPERIANCE
BAYER HEALTH CARE, Whippany, NJ November 5, 2012 – February 2020
Senior Administrative Assistant (COVID)
Senior Administrative Assistant reports to the Head Central Case Operations within Global Pharmacovigilance (GPV-Risk Management). Responsible for performing administrative coordination and other daily operational tasks to support the Whippany-based GPV Single Case Handling (SCH) department which included 60 employees/contractors. Responsible as the key administrative department representative and interface between Whippany-based GPV SCH group and other GPV groups.
Tasks
Performs general administrative duties such as arranging meetings, interviews, teleconferences, updating organizational charts, ordering office supplies, maintaining email distribution lists, maintaining calendars, and using Microsoft applications. Generates reports, tables, graphs and correspondence using own discretion to format and display data.
Coordinates travel arrangements, primarily international, (e.g. air, ground transportation, hotel) and manages itineraries.
Processes expense reports using the CONCUR expense reporting system for department managers in a timely manner.
Provides administrative support of daily and reoccurring, onsite and off-site, training sessions/workshops and other meetings as needed (e.g. rooms reservations, meeting invitations, agendas, catering needs, draft minutes).
Provides administrative support for global guests (e.g. Head SCH) including visitor announcements, ground transportation, hotel arrangements, meeting room reservations, etc.
Performs all administrative functions needed for on-boarding and off-boarding of new hires including contractors (e.g. updating of GPV Contact Directory).
Provides administrative support as needed for compliance related activities (e.g. support of internal/external audits, support of health authority inspections, prepares training binders, scheduling training sessions).
Monitors costs while performing all applicable administrative tasks (e.g. ordering office supplies, travel arrangements, catering) and verifies appropriateness of charged costs (e.g. monthly phone lists).
Facilitates site logistical support/ move coordination.
BAYER HEALTH CARE, Wayne, NJ (Contracting)
Executive Assistant January 23, 2012 – August 2012
Supported the VP US Oncology - Marketing
Senior Administrative Assistant November 21, 2011- December 31, 2011
Supported the Head of Central Case Operations - Global Pharmacovigilance and staff; maintained and up-dated requests in the MyBest Tracking System for new contractors to fill open positions; maintained Outlook calendars; used Excel and Word to up-date data bases; prepared expense reports in Concur.
SANOFI-AVENTIS, Bridgewater, NJ January 2002 – April 2011
Executive/Senior Administrative Assistant
Provided business support for up to 55 scientists/PhD for the Analytical Sciences team.
Meeting scheduling for large groups on a monthly basis - Meeting Planner.
Prepared and coordinating global video conferences and teleconferences and e-meetings.
Coordinated travel arrangements (both international & domestic) & managed itineraries and expense reports.
Interacted with multi-cultural staff of all levels of management, both domestic and international in both an office and laboratory environment.
Key role in department Records Management and Vital Records processes with regards to Good Manufacturing Practices (GMP) and Good Laboratory Practices (GLP) documents/correspondence.
Prepared correspondence, maintained Outlook calendars, scanning, filing, faxing, photocopying, Ariba (purchasing application).
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