Administrative Assistant Executive

Mary L. McGurk

********@*******.*** /215-***-****

Executive Assistant

Executive assistant with extensive experience working for Fortune 500 Pharmaceutical companies, organizational effectiveness, efficiency and safety. Highly motivated, detail-oriented, and capable of juggling multiple responsibilities in a fast-paced work environment, experienced in handling a wide range of administrative and executive support related tasks, often times confidential and sensitive, and able to work independently with little or no supervision. Exceedingly well organized, flexible and enjoy the administrative challenges of supporting an office and company of diverse people. Proven expertise in market research analysis, reporting and technology. Strong strategic contributor and subject matter expert. Proven background in, project management and team leadership for pipeline, pre-launch, launch, mature brands and business development. Strong strategic contributor and subject matter expert.

Core capabilities

Advanced Outlook, Excel, Word, PowerPoint

•Collecting and analyzing secondary market information

•Project Management

•International & Domestic Travel Arrangements

•Leadership Team Support

•Expense Reporting

•Purchase Order/Invoice Processing

•Meeting Logistics

•Time Management

•WebEx/Teleconferencing

Knowledge and Understanding of SMART, SAP, Concur, Ariba

Professional Expertise

Monarch Staffing Feb 2023 to Present

Contracted to Institute of Business Publications - Havertown, PA

Administrative Assistant (Contract)

Answer and direct phone calls

Organize and schedule appointments

Plan meetings and take detailed minutes

Write and distribute email, correspondence memos, letters, faxes and forms

Assist in the preparation of regularly scheduled reports

Develop and maintain a filing system

Innovative Pharma Solutions Feb 2022 -Dec 2022

Contracted to Johnson & Johnson, Ft Washington, PA

Consumer Science Market Research Coordinator

Utilized Consumer Science repository to initiate studies, supplier selection and study approvals

Ensured study documents were developed to meet the objectives of the study, entered correctly into the study repository and study approvals happen on time.

Managed the study timeline and deliverables per Market Research procedures.

Quality checked documents for consistency across the various documents.

Ensured reconciliation of study documents to publish the study.

Johnson Matthey, Wayne, Pa 2018 - 2021

Market Research and Portfolio Analyst, Generics

Analyzed financial reporting, margins, trends, etc. for insights into existing products and new potential targets. Conducted weekly research on pharmaceutical product and market information, industry competitors, clinical trials, newly initiated clinical trials, and industry trends.

Performed analysis of research conducted on pharmaceutical product and market information, industry competitors, clinical trials, newly initiated clinical trials, and industry trends.

Created forecasts and presents integrated product and market analyses to key stakeholders.

Interfaced with key functional areas (Program Management, Regulatory, Development, Legal, Commercial, Finance, etc.) to determine and consider appropriate risk factors and to value and prioritize the pipeline.

Provided routine and ad hoc product and process specific financial reports.

Teva Pharmaceuticals, Frazer, PA (2014-2018)

Market Research Specialist for CNS and Women’s Health

Provided market research support for launch, brand expansion, strategic planning and business development initiatives.

Supported information needs of department and cross-functional colleagues.

Proactively identified problems and opportunities and presented recommendations to management based on findings.

Conducted research to solve pharmaceutical marketing problems.

Prepared standard weekly, monthly and quarterly reports as related to different for each therapeutic area supported.

Teva Pharmaceuticals, Frazer, PA (2012-2014)

Senior Market Research Coordinator, Marketing Research

Prepared written documents, spreadsheets, and presentations to support team projects and provided departmental organization for the team and individuals.

Served as MR Knowledge Center administrator and maintained marketing research vendor database, and department files.

Tracked MR budget and reconciles expenses.

Coordinated competitive intelligence processes including internal information and secondary sources

Teva Pharmaceuticals, Frazer, PA (2007-2012)

Administrative Assistant, Marketing Department, Pain Franchise

Performing secretarial/administrative duties.

Dealing with workflow, procedures and recommending and/or implementing changes and improvements as necessary with supervisor approval.

Opening Purchase Orders with all appropriate paperwork, tracking and processing invoices and managing all aspects of expense reporting, keeping spread sheets of payments with current balances.

Proactively responding to questions, concerns and requests for information and independently resolving routine questions and information requests.

Auxilium Pharmaceuticals Inc., Malvern, PA. 2001-2007

Executive Administrative Assistant supporting CEO, CFO, EVP Business Development

Responsible for organizing board of director meetings and all related correspondence, such as getting board books organized and to members.

Performing complex secretarial/administrative duties, which may involve contact and exposure to highly confidential materials and information.

Maintain confidentiality, exercise judgment and discretion as gatekeeper to the CEO.

Aide the CEO, the CFO and the Executive Vice President of Development with various administrative matters requiring the use of initiative and judgment, such as: coordinating and maintaining effective office procedures and efficient workflows.

Coordinate investor communications efforts with external investor relations firm.

Preparing correspondence, spreadsheet reports and presentations and conducting Internet searches.

Proactively responding to questions, concerns and requests for information and independently resolving routine questions and information requests.

Assisted in organizing office move, with input on seating arrangement and layout.

Education and Technology Expertise

Immaculata University

Bachelor of Arts, Psychology, with a minor in Business Management

PowerPoint 2007, Level 2 Training

Excel 2007

Microsoft Office 2007 Training

Enterprise Contract Training

ACCESS 2003 Level 1 Training

SAP Processing Training

Zinc MAPS Training

Understanding the Accrual Process

Excel 2003, Level 2

The Indispensable Assistant Course, Skillpath Seminar

PowerPoint XP Course, the Maxwell Group

SMART

Concur Travel/Expense Management software.

Market Research/Forecasting Excellence Award, 2015

Contact this candidate