Accounts Payable Procurement Specialist

Annalyn Reyes Brotonel, MCIPS

Certified MCIPS, Chartered Institute of Procurement & Supply

Certified Procurement Professional (CPP)

T: +971-**-***-**** E: ********@*****.***

PROFILE

Accomplished and experienced MCIPS Procurement professional with more than 25 years of rich experience in Procurement and Finance operations with key focus on Strategic Sourcing, Category Management, Vendor Management, Contracts and Finance. Passionate about continual improvement and cost savings and had demonstrated ability to significantly reduce permanent costs by standardizing process, negotiating favorable terms, and streamlining supplier channels. Proven ability to manage improvement projects, cost and inventory reduction, process streamlining and systems implementation and people management. SKILLS

• Strategic Sourcing

• Multi-million budget management

• IATA Tender Standardization

• Business and Technical Analysis

• Project Management

• Risk Management

• Contract Management

• Category Management

• Direct Operating Cost

• Strategic Planning and Execution

• Vendor And Customer Relations

• Group Purchasing Organization

• Procure to Pay Process

• Cross-Functional Collaboration

• Accounts Payable

• Process Redesign

• Source to Contract Processes

• Procure to Pay Processes

• Training and Development

• People Management

TECHNICAL TOOLS

• Ariba Upstream (Sourcing, Contract Management, Supplier Information and Performance and Spend visibility)

• Ariba Downstream (Procure to pay)

• SAP (Materials Management Module)

• Oracle (Procurement and Accounts Payable)

• FuelPlus System

• Tejari E-Sourcing

• Advanced MS Excel user

• Proficient in MS Office

• Circularo

PROFESSIONAL EXPERIENCE

Procurement Lead, Etihad Rail Infrastructure LLC, United Arab Emirates Mar 2018- present

• Achieved 37% (AED 28,000,000) savings through negotiation and strategic sourcing

• Spot Award received year 2020

• Lead multiple major high value service contracts and ensure all requirements are met and savings are generated

• Collaborated with the multi-functional team (stakeholders/subject matter experts) from brainstorming to execution of the project and to support various procurement process and ensuring strict corporate governance is being followed.

• Developed, kickstarted and implemented KPI Processes for Procurement team

• Managed procurement team and training and development

• Implemented the use of 5 Forces analysis tool and Pestle Analysis tool for growth targets and to further streamline the procurement process

• Analyzing the requirement of the Departments by categorizing the commodity and centralizing it whenever necessary.

• Conceptualize the full RFPs (Request for Proposal), that includes the Terms and Conditions, Scope of Work, Price Schedule, Performance Bonds and Others.

• Responsible for contract finalization and execution

• Responsible in handling different category (direct and indirect purchase), such as corporate requirement and operational requirements (i.e. overhauling, spareparts, MEP, building maintenance, electrical and others) Senior Procurement Supervisor, Etihad Airways PJSC, United Arab Emirates Mar 2006 – Feb 2018 Positions Held:

• Senior Procurement Supervisor Aug 2016 – Feb 2018

• Procurement Supervisor Aug 2014 – Aug 2016

• Senior Procurement Officer Aug 2011 – Aug 2014

• Finance Officer Mar 2009 – Aug 2011

• Supply Chain Supervisor Mar 2006 – March 2009

• Procurement Employee of the Year (2011)/ Finance Employee of the Year (2010)

• Achieved almost 8,000,000 USD savings from Fuel negotiation and strategic sourcing

• Streamlined the process between Etihad Airways and Etihad Partners/Shared Services to improve sourcing cycle time and collaboration timing

• Conducted end user trainings and was named Ariba Champion

• Implemented legal clauses on the operations of outstations that has drastically improved the quality and performance of the fuel supply chain

• Designed and Implemented Accounting Standard operating procedures that enabled process standardization across all global networks

• Managed procurement team and training and development

• Handled the full bidding cycle inclusive of preparation of bid specifications and proposals for commodities and services needed by End Users, analysis of responses, recommendations for award, purchase order creation and contract finalization.

• Ensure compliance of corporate governance, delegation of authority and in accordance with the UAE laws for all tender and contract negotiation, documentation, and selection process.

• Designed and implemented the following Finance Policies:

• Accounts Payable Collections Procedure

• Sales Collection Policy & Procedures

• Outstation Sales Collection Policy & Procedures

• Direct Operating Cost Policy & Procedures

• Analysis of Route Profitability

• Responsible for sourcing the highest spent of category of fuel supplies for scheduled, diversion / adhoc locations

• Manage the analysis fuel index from Platts

• Conduct supplier performance review twice a year in accordance to the set KPI.

• Conduct site visit to the key suppliers globally Office Manager, WMC – Fleishman Hillard Consultancy, United Arab Emirates Sep 2005 – Mar 2006

• Redesigned and implemented the full end to end operation process (IT, Visa Processing, Procurement, SOPs, etc)

• Account Reconciliation for incoming revenues from local and abroad offices.

• Ensure the Accounts tally against our transaction.

• Prepare reports for any discrepancy for the Corporate Accounts.

• Budget preparation and defense for next year’s business scenario.

• Prepare monthly Revenue report.

• Facilitate Audit every end of the month to ensure consistency as to the corporate standards.

• Facilitate all Credit advices from the Corporate Bank and reconcile against the financial record.

• Monitor all value of resource used e.g. check, capital expenditures, amortization, depreciations, book values, credit payments, telegraphic transfers, etc.

• Prepare and monitor Invoice movements.

• Monitor and facilitate preparation of Account payables based on agreed payment terms.

• Analyze and submit proposals for Investments, Capital Usage and Ventures.

• Building, facilities and office physical management.

• Review, update/revise administration policies and procedures applicable for new business trends and conditions.

• Appraisals for subordinates utilizing core competency measures

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Purchasing Officer, T-1 Creative LLC, United Arab Emirates Sep 2004 – Sep 2005 Project Analyst, Equitable PCI Bank, Philippines May 1997 – Sep 2004 EDUCATION

Fully Qualified MCIPS 2018

Chartered Institutes of Procurement & Supply

Bachelor of Science, Computer Science 1997

Centro Escolar University – Manila, Philippines

TRAININGS

• SAP Materials Management Key User Training, 2015

• Ariba Upstream (Sourcing, Contracts and Supplier Information Management and Performance Management), 2015

• Ariba Downstream (Procure to Invoice and Procure to Pay), 2015 REFERENCES

• Available Upon Request

Annalyn Reyes Brotonel

1 January 2024

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