Event Coordinator Executive Assistant

Experience

Microsoft Event Coordinator (Remote Redmond Washington) Jul 2021 - Jul 2022 ·V-dsorton

●Scheduling interviewers and building interview schedules for interviewers with Outlook and Teams

●Running, coordinating, supporting and executing event days in partnership with event PMs via Teams

●Assisting where needed in managing day of delivery of high volume final round interview events, including guiding interviews through events

●Leveraging relationships with internal and external contacts as well as working across different teams and Geos (candidates, technical interviewers, operations team, recruiters etc.

●Completing administrative tasks such as bookings of rooms for in person event and all virtual logistics for virtual events

●Data management - ensuring all data is accurate and updated within expected time frames with Excel and Outlook

●Data analysis with excel and teaching newer employees how to use excel, teams and other microsoft tools

●Data tracking with new tools that work with iCims (schedules, mapping interviews etc)

●Program management, reporting and working closely in relaying all information to my higher ups and shareholders

●Coordinated with multiple orgs and geos across americas and canada recruiting Programmers, and security professionals

Event Coordinator/Social Media Manager/Program Manager/UX Researcher, Zahzi Inc., New York City and (Remote) Jan-2014 to Dec-2019

●Recruiting brand ambassadors throughout the united states and building a national database

●Coordinating event details between staff and brands such as Smithfield, Peak, and many more.

●Managing social media via Facebook, Instagram, Twitter, Linkedin as well as other media outlets for Zahzi

●User experience researcher. handling Quantitative and qualitative aspects of service we provide to shareholders,staff and customers

●I.T. repair and systems maintenance

●Event Planning and coordination of the events throughout the country. Air travel, Ground transportation, accommodations.

●Data analysis with Tableau

●Worked with companies such as Coca Cola, Nascar and the NFL.

Barry’s Welding General Manager (St. Maarten) Oct-2015 to Sep-2018

●Managed property and collected rent from surrounding business on the property

●Brought in new welding projects, as well as handled projects once approved.

●Managed staff on all aspects including in surrounding businesses, I handled questions as well as problem solving and property management.

Westin Dawn Beach Casino Marketing Coordinator (St. Maarten) Sep-2013 to Jan-2015

●Maintained weekly events and promotions which included biweekly bingo, slot tournaments and varies prize giving promotions in the casino

●Created new events, and promotions to draw in new customers and keep older customers returning to the casino

●Inventory management, keeping accountability for all the prizes ranging from $100 to $50,000 given out at events of no monetary value.

●Casino bookkeeping, I did the daily numbers of all the casinos winnings and losses for a 24 hour period making different presentations for different levels of management including the board of directors.

●I.T. Service desk, responsible for taking care of the computers on the property that the guests dealt with on a daily basis. I also handled phone problems that guests as well as staff had on a daily basis.

●Marketing designer, I created promotions for two restaurants, as well as the spa and the front desk on property.

Microsoft User Research Tactical Lead Recruiter (Redmond WA) Dec-2010 to Oct-2011 V-dwasor

●Overhauled company’s usage of events to more effectively recruit volunteers; greatly increased frequency of events and pioneered involvement in large events, such as ComicCon, PAX West, and regional sporting events.

●Acted as program catalyst and change agent, fostering collaboration and aligning efforts to build a user research program team and effectively get all team members on the same page.

●Modernized data management for the program, using Azure cloud storage to build and maintain a database of testers.

●Product Testing, Testing and reviewing Microsoft products before public use to determine if they are fit for sales

●Maintained daily S.C.R.U.M meeting with staff

Lake 5 Media Office Manager (New York NY) Jul-2007 to Jun-2010

●Elevated productivity and efficiency dramatically by developing and maintaining office-wide filing systems.

●Assistant to C.O.O, assisted with daily activities for the C.O.O.

●HR Representative, assisted office staff with all HR needs.

●Office supply Manager, managed and assisted office staff with daily tasks

●Calendar Management, Meeting preparation, maintaining calendars and scheduling appointments for C.O.O as well as organizing office events

●Travel Management, made travel arrangements, processed travel and entertainment expenses and coordinated special events and meetings.

The George F. Baker Trust Executive assistant/ Office Manager (New York NY) Feb-2002 to Mar-2007

●Played a critical role in annual financial reporting, preparing documentation of all financial records.

●Orchestrated annual The Trust meeting and other company-wide special events.

●Bookkeeping, performed all aspects of bookkeeping including monthly invoices, account payables and spreadsheets.

●Travel Management, made travel arrangements, processed travel and entertainment expenses and coordinated special events and meetings.

●Calendar Management, Meeting preparation, Event Planning maintaining calendars and scheduling appointments for Executive Director and Baker Family.

●Property Management, Maintained residences in New York and throughout the United States for the Baker Family as well as other prominent figures. This included handling of all bills, taxes as well as staff handling.

●Banking, Biweekly trips to US Trust for deposits and withdrawals of large sums of money for personal family usage

●Phone Database management, updating and upkeep of a large phone and contact database of high profile clients and friends of the family.

Education

City University of New York Bernard Baruch College Graduated

Bachelor’s Degree in Business administration in Operations Management

City University of New York Bronx Community College Graduated

Associates Degree in Business administration in Computer Programming

Skills

●Team Building and Development

● Experienced Bookkeeper

●Event Planning

●Proficiency in Microsoft Office and OneDrive (Word, Excel, Powerpoint, One Note, Lync, Outlook, Skype, Teams) Google Suite (Sheets, docs, calendar, drive, slack)

● Daily SCRUM participation

● I.T. Maintenance and Remote Support

●Property Management

●Program management and program coordination

●Google AdWords

●Tableau

● Calendar and Travel Management

●Social Media Management

●Customer Service

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