Executive secretary/HR Assistant
Resume:
ALADEJARE, OLUWAFUNMILAYO NOSAKHARE
No.**, Irowa Obaze Street, Off Technical College Road, Ugbowo, Benin City, Edo State,Nigeria.
Tel:081********, 080******** E-mail: **********@*****.***
Date of Birth 1stOctober,1969
Place of Birth Akure
Nationality Nigerian
State of Origin Edo
Local Govt.area Egor
Sex Female
Marital Status Married
Profession Secretary
Hobbies Counseling,Reading
Next of Kin ALADEJARE, Ayomide Daniel
OBJECTIVE
To provide high level clerical and administrative support to company Executives such as CEO’s or Chairpersons.
Executive Secretary
Highly determined individual with over 25years’progressive experience working in a Secretarial role at various times.Possess excellent communication skills in performing many activities such as scheduling appointments,preparing correspondences and presentations,taking and recording minutes of meeting,with ability to handle high volume of work.
KEY SKILLS AND EXPERTISE
Calendar maintenance
Meeting coordination
Handling phone calls
Files maintenance
Recording minutes
Travel arrangements
Records organization
Reports preparation
Financial records
Letter/memo composition
Meetings arrangement
Supplies maintenance
PROFESSIONALEXPERIENCE
Executive Secretary to the Managing Director April 2022 - date
Debyl Limited. Qtr 2, Iddo Crescent, Ibadan North Local Govt. Office Road, By Immigration office, Agodi GRA, Ibadan, Oyo State.
Coordinate office management activities to aid executive.
Receives and compiles confidential documents
Screen incoming correspondence and ensure delivery to intended recipient.
Review and proof read documents for Executives’ signatures.
Oversee office budget and recommendations on office expenditures.
Oversee junior staff daily activities in ensuring their day to day activities are duly attended to.
Supports the Managing Director in his day-to-day activities
Executive Secretary to the Managing Director March2019-March 2022
Debyl Limited. Edo House, 6,Akpakpava Road, Benin-City, Edo State.
Coordinate office management activities to aid executive.
Receive and compile confidential documents
Screen incoming correspondence and ensure delivery to intended recipient.
Review and proof read documents for Executives’ signatures.
Oversee office budget and recommendations on office expenditures.
Supports the Managing
Executive Secretary to the Managing Director/Base Purchasing Officer,Apr.2015-Feb 2019.
Lonestar Drilling Nigeria Limited, Eneka/Igwuruta Road, Rumuokwurushi, Port-Harcourt, Rivers State.
Coordinate office management activities to aid executives
Receive and compile confidential documents
Takes and records minutes of the daily operations meeting between the rigs and base office.
Screen incoming correspondence and ensure delivery to intended recipient.
Create and maintain a liaison between executives.
Compose letters and other correspondences.
Produce reports and charts.
Prepare meeting agendas and collate related material.
Review and proof read documents for Executives’ signatures.
Oversee office budget and recommendations on office expenditure.
Manages all Purchases.
Secretary to the daily Operations meeting.
Secretary to the Managing Director Oct 2013 - April 2015
Lonestar Drilling Nigeria Limited,
Assists the Managing Director in his day to day Secretarial/Administrative jobs.
Keeps records of appointments and ensures they are timely attended to.
Processes Expense Claims of all Expatriate staff of the company.
Sends and receives official documents via DHL/FEDEX,etc. Also tracking of outgoing or incoming documents from these companies via e-tracking.
In-charge of all issues (processing/payments of bills,purchase of phones,retrieval of lines,etc) relating to the organizational communication–MTN, GLOBACOM, DSTV, CMTV, etc.
Schedules and organizes meetings.
Takes minutes of Management meetings.
Carries out general office administrative duties.
Secretary to the Chief Executive Officer July 2012 - Oct 2013
Lonestar Drilling Nigeria Limited.
Assists the CEO in his day to day Secretarial/Administrative jobs.
Makes travel arrangements for the CEO.
Processes Expense Claims of all Expatriate staff of the Company.
Sends and receives official documents via DHL/FEDEX, etc. Also tracking of outgoing or incoming documents from these companies via e-tracking.
Liaison between the organization and communication providers in ensuring all lines are functional at all times.
Takes minutes of Management meetings.
Secretary to the Daily operational meetings.
Secretary to the CEO, Managing Director & EDO June 2011 - July 2012
Lonestar Drilling Nigeria Limited.
Assists the Officers in ensuring their day-to-day Secretarial/Administrative jobs were carried out effectively.
Reviews all claims and expenses from various Rigs and expatriates claims.
Attends to their visitors.
Makes travel arrangement for the officers.
Takes records of all outgoing expenses of the organization.
Processes Expense claims of all Expatriate staff of the company.
Sends and receives official documents via DHL/FEDEX,etc.Also tracking of outgoing or incoming documents from these companies via e-tracking.
In-charge of all issues (Processing/payment of bills, purchase of phones, retrieval of lines,etc) relating to the organization communication–MTN, GLOBACOM, STARCOMM, DSTV, CMTC,etc.
Secretary to the Daily operations meeting.
Secretary to the Operations Manager May 2008 - May 2011
Lonestar Drilling Nigeria Limited.
Documentation/Document Management
Assists the Operations Manager in ensuring his day-to-day Secretarial/Administrative jobs are carried out effectively.
Prepares all Rig Cash Advance Form (CAF) /Expense Report Form (ERP)/ Cash Claim Form (CCF) for Operations Manager’s approval.
Prepares RIMDRILL and interprets IADC report in the Minutes of Daily operations meeting.
Reviews all claims and expenses from various Rigs and expatriate claims.
Receives all incoming expense reports from various Rigs and obtain Drilling Superintendents and Operations Manager’s approval by ensuring they are promptly processed through the Accounts Department.
Communicates with the Operations Manager when personnel changes occur with National personnel or crew changes are altered.
Secretary to the Daily Operations Meeting.
Rig Administrator LSD O&M Rigs 1&2 Oct.2006 - May 2008
Lonestar Drilling Nigeria Limited.
Documentation,Liaison with Immigration officials, facilitates between the offices and the Rigs.
Handles Rigs crew change.
Coordinates travel for Rigs personnel and third party.
Processes flight bookings for both Nationals and Expatriates.
Manages and maintains Rig personnel expenses.
Prepares expatriates personnel offer of employment for the Human Resources Manager’s (HRM) signature, scan and send same to individual intending employee.
Assists the Operations Manager in ensuring his day-to-day Secretarial /Administrative jobs are carried out effectively.
Secretary to the Operations Manager Nov.2002 - Sept2006
Lonestar Drilling Nigeria Limited.
Documentation/Document Management, letters, internal memos, LPO’s, Tender preparations,minutes taking.
Prepares all rig Cash Advance Form (CAF)/ Expense Report Form (ERP)/ Cash Claim Form (CCF) for Operation Manager’s approval.
Assists the Personnel Department in document preparation (offer of Employment, Query, Filling,etc)
Assists the Purchasing Department in preparing LPO’s, Invoices, etc.
Assists the Safety Department in preparing presentations for Safety Meetings,etc.
Secretary to Cooperative Arm of Lonestar Drilling Nigeria Ltd.
Secretary to the Chairman/CEO Mar2002 - Nov2002
Lonestar Drilling Nigeria Limited.
Documentation/Document Management, letters, Internal Memos, Minutes taking.
Ensures the day to day Secretarial/Administrative jobs of the office of the Chairman/CEO were carried out effectively.
Makes travel arrangement for the Chairman/CEO–booking of flight tickets/hotel accommodation.
Assists the Company Secretary/Legal Adviser in document preparation.
Supports other departments in carrying out major secretarialduties.
Sales Executive Dec.2000 - Mar2002
Yoolard Ventures .
9,Palace Street,Woji,Port-Harcourt,Rivers State,Nigeria.
Co-coordinates entire Sales activities of the organization,makes general sales report and coordinates other Sales Officers.
Secretary to the Chairman Sept 2000 - Dec. 2000
GGI Group of Company . .
1,Foundation Faith Road,Rumuomasi, Port-Harcourt, Rivers State,Nigeria.
Directly responsible to the Chairman and attending to his visitors.
Documentation/Document management.
Makes travel arrangements for the Chairman,letters,memos and other secretarial duties.
Secretary to the Project Manager (East) July1998 - Sept.2000
Dormanlong & Amalg.Ltd. .
UTC Building, Azikiwe Road,Port-Harcourt, Rivers State,Nigeria.
Responsible to the Project Manager (East).
Attends Contractor’s Tender Meetings in SPDC, taking minutes, preparing tenders and bills,coordinating field workers in their day to day activities.
Makes travel arrangements for the Project Manager.
Picks up and submits Tenders/Bid document at their designated areas within the Country.
Secretary to the Executive Director May 1998 - July 1998
Sunray Publications
PH/Aba Expressway,Port Harcourt, Rivers State,Nigeria.
Supports the office of the Executive Director in ensuring all her Secretarial/Administrative duties were performed effectively.
Secretarial Officer July 1994 - August1996
Fellows Chemical Industry Nigeria Limited
67, Woji Road,GRA Phase II, Port-Harcourt, Rivers State, Nigeria.
Coordinates other Secretaries.
In-charge of documentation (purchase and issuance of office consumables).
Makes travel arrangements(Tickets,Hotel Reservation) for Board members).
Takes minutes of meetings, prepares letters, fax, telex, memo and other secretarial duties.
Confidential Secretary Feb 1992 - June1994
Fellows Chemical Industry Nigeria Limited
Makes travel arrangements and accommodation for Board members and Directors.
Attends to visitors, takes minutes of meeting,prepares letters,fax,telex,memo and other secretarial duties.
Receptionist/Secretary Oct1990–Feb1992
Fellows Chemical Industry Nigeria Limited.
Makes/receives phone calls, attends to visitors,receives/records incoming mails and dispatches mails through the Office Assistant.
Prepares letters,fax,telex,memo and other secretarial duties.
SKILLS:
Computer Operations (Microsoft Word,Excel,PowerPoint),E-mail,Fax,Scan,Photocopy,Binding,Laminating,etc.
EDUCATION:
B.Sc(Sec,Admin)1995–2001 Second Class Division,Major in Sec.Admin
Rivers State University of Science and Technology, Nkpolu, Port-Harcourt, Rivers State, Nigeria.
Certificate In Computer Operations 1993
El-Shaddai Computer School, Port-Harcourt, Rivers State,Nigeria.
West African School Certificate 1986
Abbot Girls Secondary School,Ihiala, Anambra State,Nigeria.
First School Leaving Certificate 1979
St.John’s Anglican Pry School,Akure, Ondo State.
REFEREES:
Chief (Mrs.) Margaret O. Idisi
Chairperson
Lonestar Drilling Nig. Ltd.
Eneka/Igwuruta Road
Rumuokwurushi,
Port Harcourt, Rivers State, Nigeria
Tel: 080********
Mr. Olujide Akinyinka
The Managing Director
Jewels Link
Ikeja
Tel: 080********
Contact this candidate