Procurement Assistant Logistics Management
Resume:
AHABWE CRISPUS
Address: Kampala, Uganda
Email: ***********@*****.*** Telephone: +256*********/+256*********
PERSONAL STATEMENT
An experienced procurement and logistics professional, along with strong knowledge of key business principles and considerable working experience in different office environment. I have gained a blend of competitive skills like confidence, patience and reliability, I am hardworking, self-motivated, a team player, and result oriented individual with good interpersonal and organizational skills who can work under moderate supervision. My attention to detail and excellent time management skills means that every task is completed efficiently and to the highest possible standard. I have a calm and patient disposition meaning that I am able to work effectively under pressure and focus on the task at hand. I work well in teams, but also independently, an independent worker who successfully meets the challenges of a fast-paced environment. Extremely flexible and can easily adapt to surrounding without compromising with any of my principles and responsibilities.
EMPLOYMENT HISTORY
January 2018 to date
Procurement &Logistics Officer, Classic Clearing and Forwarding
In this role, I am responsible for handling all procurement procedures ensuring that the function follows Procurement guidelines in all procurements handled by the company as well as ensuring effective supply chain and well planned and managed logistics system .This is through facilitating and ensuring that the two functional systems are well coordinated and streamlined.
Under Procurement, I am directly responsible for but not limited to, the following tasks:
Guiding the function on how to handle procurements in accordance with the regulation
Planning for all procurements the company handles through consolidation of all requisitions from various departments to ensure cost effectiveness and reliability.
Ensuring that the procurement process is well implemented and procedures maintained for all supplies, works and services, well-coordinated until the last stage.
Establishing and maintaining a data base of prequalified suppliers
Ensuring proper use of procurement thresholds and approval procedures.
Overseeing the procurement solicitation process through preparation of timely invitation to bid forms and mails to suppliers as well as purchase orders.
Receiving and reviewing purchase requests from stuff for appropriation and take them through the solicitation process while upholding high level of objectivity and value or money.
Carrying out evaluation exercises for various procurements and timely submission of reports to the contracts committee for the award decision.
Preparation of service provider analysis schedules from committee deliberations for approval and eventual contracting documents.
Maintaining price catalogues for commonly bought items as well as proper procurement records keeping which makes auditing very easy since the documents for every purchase are always available on file.
With full understanding of procurement policies, provide guidance to stuff on these policies, application and processes as well as training them and interns in these procedures which improves efficiency since most stuff members in the organization have no idea of the procedures to follow at different stages of procurement.
Coordinating with finance department to ensure that payments to service providers are executed within the contractual timelines.
Maintaining a working relationship between the department and service providers for quality and timely deliveries while ensuring the best value for money.
Maintaining an open channel of communication for quality assurance support by the procurement office whenever applicable. This helps to build good relationship between the company suppliers and service providers since they are always aware of the ongoing projects, upcoming ones and their respective schedules.
Preparation of procurement analytical reports on the efficiency of the entire procurement supply chains or various projects
Preparation of the successful provider’s agreements for commonly used goods and services.
Logistically, am responsible for but not limited to the following tasks;
Analysing and disseminating information from fleet management system for decision making by management.
Management of fleet and logistics related contracts or quality of services offered by the outsourced service providers
Reviewing and supervising fleet consumption for both pre- and post-paid fuel transactions and ensure efficient use of fuel
People management to ensure effective performance management processes according to the company policies to its drivers through coaching and mentoring them.
Preparation of monthly status reports of all company assets to ensure that their general conditions are well established
Arranging warehousing services for the clients through online bookings of warehouse spaces especially for consignments that are not or direct home use regime in customs. This has improved safety of our clients’ consignments and others are able to pay taxes or them in instalments or at their convenience.
Cargo tracking throughout the shipping period by installing the e-cargo tracking system. The clients are able to know where their consignments have reached and plan for the next course of action respectively.
Supervising physical verification of various consignments and ensuring that they are handled smoothly through customs until they reach their final destination
Reviewing freight rates and other transportation costs to keep operational costs manageable and maintain quality assurance throughout the logistic processes.
February 2014 - November 2017
Procurement Assistant, Uganda National Roads Authority-Soroti Station
Here, I ensured that the station had an effective procurement function adhering to the core principles of value for money, efficiency, accountability, integrity, fairness as well as competitive supply of goods and services. My duties were to consolidate requisitions from various departments, prepare procurement plans solicitation schedules, documents, purchase orders, successful provider’s agreements and procurement reports for various projects.
Achievements;
Successfully established an effective procurement function that was absent at the station at the time and this entirely adhered to the Public procurement and disposal of public assets (PPDA) guidelines and regulations.
Improved procurement records keeping which was not at the station which made auditing at the station very easy since the documentation was made clear.
Timely procurement of approved requisitions without any delays.
Trained new stuff and interns procurement procedures which improved efficiency since every stuff at the station had an idea of the procedures to follow at different stages of procurement.
Some of the interns I trained were recruited by the organisation and posted to other stations.
Reduced delays and caused timely preparation of procurement reports; this helped the station submit reports to the head offices and this gave us a chance to correct errors whenever there would be areas to improve in the reports.
Improved the level of communication about several running procurement by introducing the procurement notice board. This helped to build good relationship between the station and our suppliers or service providers since they were always of submission deadlines, procurement schedules and the running projects.
Ensured timely solicitation process through preparation of invitation to bid forms and mails forms to suppliers or for public posting as well as purchase order and sending copies to supplier and department originating request on schedule.
Compiled records of items purchased or transferred between departments, prices, deliveries, and inventories as well as computed total cost of items purchased.
Conferred with suppliers concerning late deliveries in addition to comparing prices, specifications, and delivery dates and awards contract to bidders or places orders with suppliers or mail order forms.
December 2012 - December 2013
Procurement Officer Audits, Public Procurement& Disposal of Public Assets Authority (PPDA)
While here, I was responsible for carrying out procurement audits in various entities, ensuring proper physical verification, compiling audit reports and organising for audit entry and exit meeting with stake holders in various entities.
I successfully audited all the assigned entities for the financial year 2010/2011 and carried out proper physical verification and was able to submit the report in time. This helped the organisation to submit the audit queries to the responsible organisation for father handling in time.
EDUCATION
2014
Advanced Diploma in Purchasing and Supply (CIPS Level 5)
Chartered Institute of Purchasing & Supply UK
2013
Diploma in Procurement and Supply (CIPS Level 4)
Chartered institute of Purchasing and supply UK
2013
East African Customs Freight Forwarders Practicing Certificate
Uganda Revenue Authority Training School
2008-2012
Bachelor of Procurement & Logistics Management
Kyambogo University
2005-2007
Uganda Advanced Certificate of Education
Mbarara High School
2001-2005
Uganda Certificate of Education
Mbarara High School
CERT
IFICATIONS
Certified professional-Purchasing and supply
EACFFP Certified in 2013-customs freight forwarding
PERSONAL SKILLS (HARD SKILLS)
Negotiation
Procurement Planning
Procurement process management
Budgeting
SOFT SKILLS
Computer
Interpersonal
Communication
Time Management
Confidence and empathy
HOBIES
Volunteering
Sports
Writing
Travelling
Reading
Learning languages
REFEREES
1.Mr. Patrick Tinka Arigumaho
Head Human Resources
Classic Clearing & Forwarding Ltd
******.*******@*****.***
2.Mr. Nuwagaba Rupert Kaimanda
Regional Accountant -Central
Uganda National Roads Authority
**************@*****.***
3.Mr. Ivan Bingana
Regional Manager
Domestic taxes Uganda Revenue Authority, Nakawa
*******.****@***.**.**
CERTIFICATION
I, certify that to the best of my knowledge and belief, this data correctly describes me, my qualifications, and experience.
Ahabwe Crispus
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