Data Entry Administrative Assistant

Curriculum Vitae

SHAIMAA HASHEM ABD EL MOATY

CAREER OBJECTIVE

To obtain a position where I can maximize my multilayer of management skills, customer service and team supporting and Seeking a challenging opportunity in a well reputed organization in order to increase my experience and invest my talents in the field of administrative affairs, translation, customer service and utilize my knowledge, experience and potentials.

EDUCATION & TRAINING

Graduated from Faculty of Law English department (Year: 2005)

Alexandria University, Egypt.

Graduated from El Nasr Girls College (E.G.C) Language school

Computer software: Microsoft Office Word, Excel, Power Point, Outlook.

SAP, Project Wise

SUMMARY OF QUALIFICATINS

Four years and half with accountability for all aspects of personnel administration, key responsibilities include:

Customer service skills.

Secretarial skills.

Administration skills.

Negotiations skills.

Communication skills.

Accounting skills.

WORK EXPERIENCE: (arranged from the latest)

1-Senior Admin Assistant at AECOM Head office Core Team – From July 2019 until now (seconded one year to ASHGHAL)

Job Description:

a)Responsible mainly of all the ongoing projects documents and correspondences translation “English – Arabic and vice versa” (incoming and outgoing letters to different authorities and companies, reports, presentations, and minutes of meetings).

b)Support in preparing tenders documents in terms of paperwork, translation and compiling the submissions.

c)Secretary of the company’s General Manager.

d)Seconded one year to Public Works of Authority as a project coordinator and administrative assistant for Ashghal (Building Projects Department).

e)Seconded for two months to Ministry of Transportation and Communication as administrative assistant and translator.

f)Running various reports and trackers.

g)Support with staffing and hiring process for the new launching projects within the company by preparing ATMs, CVs and coordinate for interviews with the clients.

h)Supporting the Office Management duties in terms of air tickets reservations, hotels booking, procurement, office general communications, organizing internal and external meetings and day to day office needs.

2-Document Controller / Bilingual Secretary at AECOM From January 2015 till 2019 (Orbital Highway Project)

Job Description:

a)Performing secretarial, administrative and research to comply and ensure the organization policy and structure is being applied.

b)Handling all incoming correspondence, distribute it among responsible parties and follow up on expected actions.

c)Organizing archival systems, labelling, sorting, and categorizing documents for ease of use and retrieving documents upon request.

d)Screening incoming mails and calls, action response and redirect correspondence where necessary.

e)Use different types of programmes for uploading, saving and sharing documents (SharePoint, ProjectWise…etc)

f)Coordinating and organizing meetings and training activities within the company and with external providers

g)Assisting with the preparing of training materials, presentations, agendas and minutes.

h)Organizing and coordinates travel and accommodation requests.

i)Maintain confidential records and filling of reports, correspondence and related materials.

j)Administrative work and document controlling using Project Wise

k)Responsible for all communication between the company and head office, subcontractors and supervision consultant.

l)Perform different kind of translations.

m)Provide the Project Manager with the full needed support to achieve the project goals.

3-Administrator & Sales Support at NBK Automobiles (From September 2013 till September 2014)

Job Description:

a)Handling all the cash transaction of the organization

b)Data entry via SAP system

c)Issuing daily invoices via SAP system

d)Receive payment by cash, cheques, credit card etc

e)Checking daily cash accounts

f)Guiding and solving queries of customer

g)Maintaining monthly, weekly and daily report of transactions

h)Book keeping & filing system

i)Helping in the reception

j)Store Controller

4-Office administrator at Jerba for Trading and Contracting, Doha, Qatar (Temp Job.from June 2013 Till September 2013)

Job Description:

a)Create a complete financial tracking system

b)HR responsibilities & pay roll responsibilities

c)Assists office staff in maintaining files and databases

d)Prepares reports, presentations, memorandums, proposals and correspondence

e)Assigns jobs and duties to office staff as needed

f)Monitors office operations

g)Schedules appointments and meetings for executive manager

h)Serves as the go-to for office inquiries and conflicts

i)Manages staff schedules

j)Tracks office supply inventory and approves supply orders

k)Assists in the preparation of department budgets and expenses

l)Supervises all administrative personnel

5-Contract Admin. in Interdyne Corporation for Repair, Preventive and Remedial Maintenance of Egyptian Navy Equipment, under supervision of U.S Army Corps of Engineers (from 2008 till 2012)

Job Description:

a)Responsible for the Proposals and Task orders (received drafted proposals, process them into computerized documents, distribute them among the responsible parties and following up them until confirming completion to fully deliver the required task order)

b)Follow up with all performed task orders to apply any accrued modifications till the task is completed and closed.

c)Responsible of closing the financial branch of the Task Orders & all the work done within the company by delivering the bi-weekly Invoice which includes any increase or decrease in the budget fixed for every job. Follow up with this invoice till it got signed and sent to the USA.

d)Responsible for the tracking system by delivering various weekly reports for the task orders every Thursday.

e)Document controller for all paperwork concern task orders, invoices & contracts.

f)Responsible for the correspondence between our office & our head quarter at USA.

g) Admin. tasks & performing all kind of communication within and outside the company (mails, faxes, letters, scanning, filing system for different kind of documents hard copies and soft copies)

h)Responsible for the Translation, performing all kind of translation written and oral.

6-Executive Secretary in Navigation company (from 2007 till 2008)

Job Description:

a)Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people.

b)Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication.

c)Scheduling appointments, meeting and personal appearances by the department manager.

d)Duplicating, filing, recording and logging of data shared between departments.

e)Answering phones, providing information and processing messages for the department manager.

f) Attending meeting, commissions and other events on behalf of the department manager as required.

g)Supervising any support staff and ensuring all office policies and procedures are being implemented.

h)Maintain records of all documentation, file materials, manage data entry.

i) Word processing skills and excel sheets.

7-Lawyer under training in International Law Firm (2006)

Job Description:

a)Assist in all aspects of litigation, including legal research, factual investigation, and drafting of memoranda and briefs.

b)Helping with policy research and client counseling.

c)Draft correspondence, track pending legislation.

d)Provide information to the public and court staff through, mail, email, in person, or by phone.

SKILLS & ACHIEVEMENTS

Arabic, English.

Computer Skills and Internet Skills.

Fast typing skill in both Arabic and English

MS Office (Word, Excel, Outlook & Power point).

Translating from Arabic to English and vice versa.

Time management.

Public relations and Customer service.

Management Skills and admin skills

Strong organizational and interpersonal skills.

Spirit of team work and can work individually very effectively

Good at handling customer complaints

Able to work under pressure and meet deadlines

PROFESSIONAL COURSES:

Achieved the last advanced level in the English Language, from the Egyptian American Centre.

Achieved level eight in the English Language, from BERLITZ.

Intensive courses in word & excel from NEW HORIZON.

SAP system

Project Wise system

PERSONAL QUALITIES:

Self-motivated - Self-confident - Organised

Co-operative - Pro-active - Multitasking

Time aware - Leading personality - Ability to work under pressure

PERSONAL DATA

Full Name : Shaimaa Hashem Abd El Moaty

E-mail : ***********@*****.***

Mobile : 009**-********

Date of Birth : 20th August, 1984.

Nationality : Egyptian

Visa : Work visa

REFERENCES

Available upon request.

THANKS FOR YOUR CONSIDERATION.

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