Schedule Coordinator, Clerical, Secretary, Executive assistants

Margaret B. Prehay

***-** ***** *** *********** Gardens, NY 11434 *****************@***.*** 347-***-****

Pelham Parkway Nursing Care & Rehab, Bronx, NY 6/2022 – 10/2022

Staffing Coordinator – Nursing Department

Central Island Nursing Health Care, Plainview, NY 1/2022 – 4/2022

Staffing Coordinator – Nursing Department

Regeis Care Center, Bronx, NY 2012 – 2021

Office Manager/Staffing Coordinator – Nursing Department

Greater Harlem Nursing Home & Rehabilitation Center, New York NY 2003 – 2012

Office Manager/Staffing Coordinator – Nursing Department

Responsible for all staffing needs across three shifts within the Nursing Department. Maintain employee schedule and all attendance records on Smartlinx 6 application (punch details vacation, personal and LOA etc. Provide executive-level support to Director of Nursing, Assistant Director of Nursing and In-service Coordinator. Assist the In-Service Coordinator with new employees orientation for RN’s, LPN’s, C.N.A’s in the nursing department. Supervise two clerks for the nursing department. Process resident’s appointments and transportation to and from their schedule clinics.

Merrill Lynch & Company, Inc. Jersey City, NJ & New York, NY 1989-2000

Senior Specialist/Analyst – Desktop Client Services (1999 – 2000)

Ensure an on-time delivery of back-office systems and applications to our clients. Liaison between clients and programmer, analyze needs and develop system specifications. Collaborated in defining project plans and deliverables. Analyzed and delivered status reports and issues to management. Test new applications to ensure adherence to functionality and create User Manuals for all new programs.

Executive Secretary – TGA/MLOL Implementation & Support 1997 – 1999

Provided senior-level administrative support to the Technology Group, including telephone support, data entry, supplies and inventory control. Coordinate appointments and meetings for three Vice Presidents within the department. Contact for consulting companies, to ensure appropriate orientation of new employees and consultants.

Executive Secretary – Private Client Technology Human Resources 1994 – 1997

Provide executive-level administrative support to management throughout the Private Client Technology Human Resources Group. Process all new employee’s sensitive documents. Coordinate all administrative functions, including travel and entertainment processing, invoice transmittals, petty cash vouchers, paycheck distribution and attendance, benefit and medical information record keeping.

Senior Secretary – Investment Banking – Human Resources Group 1989 – 1994

Responsible for administering the performance appraisal processes for the Human Resources Department. Publish and distribute confidential organizational directory. Process all new employees for the Analysts Program. Maintained personnel files on upper management. Create and distributed monthly organizational staffing report. Process travel and entertainment reports, invoice transmittals, and petty cash vouchers.

York College, Bachelor of Science Degree in Business Administration (1997)

MS Office Software, Smartlinx 6

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