Administrative Assistant Talent Acquisition
Resume:
Lisamarie
Rodriguez
*** * ******* **. **** **** Chicago, IL
********@*****.***
Lisamarie Rodriguez
Talent Acquisition Partner with 4 years of TA/HR experience and over 20 years of Corporate Administrative experience. A proven track record of using my excellent personal, communication and organization skills to help lead and improve departments efficiencies and recruit excellent personnel. Strong business acumen and able to work collaboratively as well as independently. Empaths – Can anticipate and respond to the needs and feelings of others. Summary - Qualifications
Plan and execute company events and set up training environment
Executive Administration
Calendar Management
Supervise Admin on and off site
Report management
Extensive experience in complying and accruing for month end close
Exceptional inter-personal communication skills both written and verbal
In-depth understanding of monthly and annual budget variances verses plan
General Ledger and Profit & Loss proficient
Balance Sheet Account reconciliation
Computer skills include Microsoft Office Suite, Zoom, Microsoft Teams, scanning, electronic filing, set up/edit driver tracking systems
New Hire Onboarding
Experience
OCT 2022 – PRESENT
Talent Acquisition Partner Milliman Chicago, IL
Draft, modify and update Job requisitions according to the Office of Federal Contract Compliance Programs (OFCCP).
Post approved job openings to UltiPro.
Support managers who need assistance with UltiPro job posting and candidate dispositioning.
Recruiting system and process experience.
Schedule interviews for select positions.
Coordinate department Lunch and Learns for Interns, culture events and team building.
Aide in Career Fairs.
General familiarity with resume screening.
2
MAR 2019 – OCT 2022
Business Initiatives Specialist/Recruiting Coordinator Paylocity Schaumburg, IL
Assist the Head of Talent Acquisition with administrative tasks; perform a variety of duties that are sensitive and confidential in nature including, Stealth Hires, Personal Identifiable Information of Candidates, gather and log expense receipts and Senior Executive calendar management.
Support and assist the Executive, Sales, Corporate Functions, Operations and Product & Tech Recruiting team in coordinating in-person interviews, virtual interviews, book travel, transportation and lodging for candidates.
Meeting and greeting candidates invited for interview and ensuring all relevant parties are present.
Assist candidates while on premises with lunch and accommodating them in between interviews with a tour of the grounds.
Coordinate all meetings and special events such as department all hands, skip level round tables, culture events and team building.
Event budget tracking via excel.
Trouble-shoot IT issues for Head of Talent Acquisition.
Order equipment and swag for the Talent Acquisition Team.
Conduct New Hire Tickets via Caspio software.
Communicate with Candidates via cell phone, text, email and ATS (Paylocity Applicant Tracking System).
Creating Onboarding plans for New Hires.
Conduct and monitor Background Checks via Sterling for New Hires.
Facilitate Corporate Client and Prospect Client tours when visiting Corporate Headquarters.
Create and coordinate Agency Temp Services process for Temp Labor professional services provided to the business upon request.
JUN 2018 – DEC 2018
Administrative Assistant Village of Schaumburg Schaumburg, IL
Assist the Mayor/Village President office with administrative tasks; performs a variety of duties that are sensitive and confidential in nature including receipt of Residents to Mayor grievances and potential business projects.
Issue residents and businesses with Liquor Licenses via Munis and reiterate the Village of Schaumburg ordinances.
Assist the Liquor Commissioner with Businesses Liquor Licenses and packets to present before the Village Board.
Assist in the 2019 Businesses Liquor License renewal project that consists of ensuring all businesses provide all documentation and LLC State Annual reports to remain in compliance, scanning all licenses, filing and excel tracking.
All information received is tracked on an excel database, scanned and filed alphabetically in our businesses files.
Utilize Microsoft Word to rewrite and format Proclamations, residents’ inquiries, residents’ letters of appreciation, maintain and print Mayor’s calendar agenda. JUL 2005 – MAR 2018
Mid Central & Plains Fleet Supervisor Keurig Dr Pepper Northlake, IL
Coordinate vendor-customer conferencing for expenses to be explained, disputed, or resolved.
Schedule and arrange hotel accommodations, conference location and lunch reservations for managers and subordinates in preparation for onsite training. 3
Create and maintain company files in accordance with federal, state and SOX compliance rules and regulations.
Maintain and monitor fuel master credit cards via Comdata network real time transactions and transactions listing reports.
Participated in SAP transition from 4.0 to 6.0 including the Fleet EAM software addition.
Assist Fleet Manager with annual budget processing, information management and electronic filing.
Provide inventory documents for quarterly physical count and complete process in SAP
Update weekly visual management board with visual departmental standings and OSHA safety regulations.
Work closely with Plant Accountant and personnel by reconciling and answering to monthly budget accruals.
Download Comdata fueling reports; set up automatic distribution reports to managers and their direct reports.
Balancing large dollar invoices, allocating expenses throughout specific GL accounts, Cost Centers, and Profit Centers.
Format and maintain databases for monthly lease and mileage rates for 10 state fleet operation.
Maintain up to date all company owned vehicle licensing, state air emissions and insurance documentation.
Compile and provide quarterly fuel and mileage reports to inter-departments for IFTA compliance.
Process time sensitive requests such as vehicle licensing renewal, EPA, traffic tickets and toll violations.
Act as a liaison between inter-department, vendors, and A/P department regarding payables issues; follow up with any unresolved open invoice receipt, statements, and open Accounts Payables items.
Obtained and submitted driver trip records from across three states for State IFTA Compliance. 1999 – SEPT 2001
Airman Apprentice United States Navy Great Lakes, IL
Basic training
Basic Military orders as Section Leader of Division during basic training.
Recruiting under DEP and Naval Recruiters’ supervision. Languages
Bilingual: Fluent in English - Spanish
Interests
Architecture • Interior Design • Travel • Nature walks and exploring • Food • Quantum Physics Studies
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