Administrative Assistant Executive

Maryann T. Frame

*** ****** **.

Secane, PA *****

(610)-299-

3642

SUMMARY: Creative, collaborative administrative professional with 20 years

experience in office administration. Dependable, thorough, and well-

organized planner. Successful track recordin customer satisfaction and

training. Exercises exceptional judgment and works independently. Excellent

written / oral communication skills. Type 75 words per minute and

proficient in MS Office Suite.

PROFESSIONAL EXPERIENCE:

Rembrandt Inc, Philadelphia, PA 9/2013-10/2013

Assistant to Office Administrator/Contract Position

With Legal Search

. Schedule appointments via Outlook and handle travel arrangements.

. Assist with event planning and catering.

. Prepare correspondence using MS Word and Excel.

Urban Engineers, Inc., Philadelphia, PA 5/2012-7/2013

Executive Assistant to EVP & COO

. Heavy calendar management for Partner.

. Handle phones and back up the receptionist.

. Assist with event planning.

. Prepare correspondence using MS Office.

. Schedule conference rooms, calls and make travel arrangements.

. Responsible for mail and general office duties.

Wells Fargo Bank, Philadelphia, PA 2002 - 2011

Executive Administrative Assistant to Senior Director of Personal Trust-

Wealth Mgt

Organized meeting scheduler (Outlook) for 7 managers. Maintained calendar

maintenance (Outlook) for 4 managers. Monitored vacation time for staff of

42. Prepared correspondence utilizing MS Office. Maintained and replenished

inventories.

. Reviewed and tracked 100's of manager's emails, via Lotus Notes and

Outlook monthly.

. Worked with 42 employees on vacation requests, new hire paperwork and

training.

. Prepared weekly and monthly pipeline sales reports via Excel.

. Outstandingly greeted and assisted over 200 clients.

. Orchestrated and managed over 30 events. Ensured all logistical

requirements were met and set up accommodations for 150 participants.

. Reduced and controlled administrative costs by performing budget

variances. Annual budget: $250,000

. Saved company $25,000 in the ordering of office supplies.

. Tracked over 100 internal and external invoices consistently resulting in

timely payment by or before deadline.

PNC BANK, Philadelphia, PA 1986- 2001

Administrative Assistant II

Organized and maintained weekly calendar and liaised with HR / Benefits

department.

. Meeting Scheduling Coordinator

. Performed budget variances resulting in bringing department under budget

by 16%.

. Prepared daily, weekly and monthly reports using Microsoft Word & Excel.

. Human Resources Liaison for department; new hire paperwork, timesheets,

vacation.

. Planned events both internally and externally for 150+ employees and/or

clients.

. Backup Receptionist duties; greeting clients, employees, conference room

setup.

Education: Delaware County Community College - Medical

Terminology and Medical Assistant Program

Media, PA

St. Maria Goretti High School

Philadelphia, PA

Community Involvement: Member of the "Philadelphia Reads" Program

Volunteer - Children's Hospital of Philadelphia

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