Assistant Administrative Executive

Cristina Wolicka

** **** ***** **********, ** ***15

********@*****.*** 860-***-****

Executive Assistant Administrative Assistant Office Manager

A result-driven and business-savvy Executive Assistant with robust experience acquired over 15 years in delivering optimal results in high-growth environments. Skilled in legal research, conflict resolution, multitasking, myriad administrative tasks, travel planning, complex calendar/schedule management, compiling reports/presentations, and offering exemplary Operations support. Exceptional communication skills help foster long-term collaborations within the organization and other stakeholders. Excels in maintaining high work standards through the practical ability to analyze and identify operational challenges and present sustainable solutions. Respected for supporting the leadership in implementing an ethical culture in the organization; revered as a self-starter and achievement-oriented professional.

~ Effectively contributed to the State of Connecticut, Department of Public Health, Office of Policy and Management at Hartford, CT, Amgraph Packaging, Inc, Hartford Healthcare, and CohnReznick LLP ~

Skill Areas: Strategic Planning w Communication w Administrative Tasks w Operations Support w Legal Research w Editing & Proofreading w Payroll & Invoices w Accounts Payable w Reconciliations w Office Management w HR w Project/Program Support w Data Confidentiality w Database Management w Reports & Documentation w Transcription w Word Processing w Calendar/Itinerary Management w Data Entry w Presentations w Problem-Solving w Leadership & Navigation w Training & Development w Time & Change Management w Relationship Building w Multitasking w

PROFESSIONAL EXPERIENCE

EnSafe, Inc - Wethersfield, CT (March 2022 to February 2023)

Administrative Specialist

Created specialized documents for various clients.

Oversaw the Hartford office expenses, inventory, scheduling and reporting needs

Critical attention to detail for client’s final reports

Submission of expense reports

Scheduling

Emailing, typing correspondence to clients and vendors

Oversaw invoicing for all maintenance of the office

Approval of accounts payable

Amgraph Packaging, Inc - Baltic, CT (May 2018 to August 2020)

Executive Assistant to the CEO

Created a culture of high expectations by offering the utmost level of professionalism and leading by example.

Helmed efforts to streamline administrative processes to support the President, General Counsel, and VP Sales and Marketing in delivering a consistent business experience that differentiates the brand in the industry.

Oversaw companywide travel arrangements, expense reporting, and legal bills reconciliation while accurately maintaining bank accounts in QuickBooks. Served as the Administrator for American Express Corporate Card.

Deftly scheduled C-Suite-level meetings and coordinated client/vendor visits to support uninterrupted operations.

Respected for high integrity as a results-oriented strategist with the proven ability to envision, create, and implement successful outcomes in complex or challenging situations.

Sheetmetal Workers union – Rocky Hill, CT (June 2017 – May 2018)

Administrative Assistant

Created benefit packages for employees.

Oversaw scheduling for Board of Directors and President

Prepared employee binders for new hires

Maintained inventory for the office

Hartford Healthcare - Hartford, CT (December 2016 to April 2017)

Governance Assistant (Temporary position)

Established a reputation for approaching issues creatively and acting with urgency and professionalism at all times.

Expertly sustained governance activities of the HHC Board of Directors, Regional Board of Directors, and other corporate entities – managed and maintained calendar/meeting schedules for boards and committees.

Leveraged attention to detail in preparing agendas, minutes, correspondence, other documents, or communications; processed invoices; monitored board and committee documentation.

Accurately maintained attendance logs, appointments, and terms of directors and committee members.

Routinely uploaded board and committee packages to the company portal via Board Effect.

Fostered clear communication lines within the organization and other stakeholders to facilitate seamless operations.

Productively supported the planning of Board related events; delivered administrative support to the Chief of Staff.

Utilized cross-functional coordination skills to drive successful collaborations and enhance the brand value.

Demonstrated excellence in meeting and maintaining high work standards through the practical ability to analyze and identify operational challenges and present sustainable solutions.

State of Connecticut, Department of Public Health - Hartford, CT (December 2015 to August 2016)

Project Assistant (Temporary position)

Consistently demonstrated the ability to handle operational and strategic levels of multiple responsibilities in crisis and pressure while operating under rigorous deadlines.

Proactively compiled data from emails, electronic fax, existing spreadsheets, Adobe Pro, a live queue, and reporting system in preparation for accreditation submission. Created spreadsheets to summarize data and identify trends.

Upheld the organization’s operational integrity by ensuring on-time preparation and delivery of PowerPoint presentations – secured necessary documentation and data that could be called upon during accreditation reviews.

Served as an outstanding strategist distinguished for proven judgment in prioritizing duties and minimizing or diffusing stressful situations through effective conflict resolution techniques.

CohnReznick LLP - Hartford, CT (February 2014 to May 2015)

Executive Assistant to the Regional Managing Partner

Leveraged organizational and managerial skills to arrange meetings, conferences, luncheons, travel arrangements.

Responsible for preparing reports and financial data, word processing, maintaining confidential records, transcription of monthly invoices, and timely submissions to Accounts Payable.

Managed daily cash deposits and processing of expense reports.

Utilized extensive domain experience to manage calendar and contact information; fielded telephone calls.

Supported the tax and audit teams with tax documentation; frequently assisted administrative assistants with their tasks; and filled in for the office receptionist.

Demonstrated the ability to steer change while cultivating positive team and organizational morale.

Hartford Federal credit union - Hartford, CT (June 2012 to May 2013)

Administrative Assistant to the CEO

Applied out-of-the-box thinking and problem-solving aptitude to develop new approaches to accomplish a goal.

Responsible for maintaining the daily payroll functions and timecards using Paychex, transcription, editing, and proofreading of Board minutes and other committees.

Delivered the highest standard of administrative services in preparing for meetings – drafted letters, memos, and reports for the President/ CEO and Board of Directors.

Assisted the Senior VP-Operations with HR processes – posted job openings, reviewed resumes, performed pre-interview screening calls, maintained complete records of all contact with job candidates.

Routinely checked the website for electronically submitted resumes, scheduled interviews, ensured the recruits received a copy of the employee manual, and processed benefits enrollments.

Expertly managed and maintained HR records by recording new hires, transfers, terminations, tracking vacation, sick, and personal time – consistently ensured data confidentiality.

Productively liaised with third-party vendors for the upkeep of the credit union.

Engaged effectively with multiple stakeholders, winning trust on transparency, fostering confidence at all levels to enhance mutual business focus and achieve shared goals.

Worked seamlessly with others to complete a task or achieve a common objective and demonstrated the ability to cooperate in interpersonal and team relationships to maintain mutual trust, honesty, and respect for others.

OTHER EMPLOYMENT DETAILS

Hartford Healthcare - Hartford, CT September 2015 to December 2015

Administrative Assistant to the Director of Leadership and Development (Temporary position)

Office of Policy and Management - Hartford, CT November 2006 to January 2011

Executive Secretary to the Undersecretary of Legislative Affairs

Bocarino, Grasso & Twachtman, LLP - Glastonbury, CT September 2006 to November 2006

Litigation Paralegal

State of Connecticut Judicial Department - Middletown, CT July 2004 to September 2006

Typist

PROFESSIONAL DEVELOPMENT & CREDENTIALS

Bachelor of Human Resource Management in Human Resource Management

Post University - Waterbury, CT 2014

Bachelor of Science in Sociology

Charter Oak State College - New Britain, CT 2011

Technical Skills: Paychex, Microsoft Office, SharePoint, JDE, Quickbooks

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