Customer Assistance Accounting Assistant
Resume:
Laura Satya
Accounting Specialist/Accounts Payable - Astec
Industries/Peterson Pacific
Veneta, OR 97487
*******@*****.***
SKILLS:
● AP
● AR
● Windows based POS programs
● Multiple line phone systems
● Cash handling
SOFTWARE:
● Microsoft Word
● Excel
● QuickBooks
● Outlook
● Microsoft Dynamic AX
EDUCATION:
Lane Community College:
AA degree in Accounting
Career Pathways - certificate in Payroll, June 2017 WORK EXPERIENCE:
Astec Industries/Peterson Pacific
Eugene, OR March 2021 to March 2023 NOTE: March 2021 to September 2021 was through Robert Half/Accountemps.
● A/P: Verify vendor invoices using 3 way matching: receiving, purchase order, and invoice. Enter and post vendor invoices into AX for payment processing, verify method of payments for vendors (check or ACH). Verify and enter employee expense reports for payment as GL entries; sort emails and enter into correct files: invoices for either review or processing for payment, forwarding to proper personnel for approval; responding to vendor questions regarding payments, sending ACH remittance records to vendors for proper payment recording; currency conversion of international vendor invoices for correct payment amounts; process monthly manual invoices; prepare manual entry invoices for AP lead; assist AP lead with various assigned tasks; assist other departments by providing requested information; review vendor statements for any missing invoice payments and enter missing invoices or contact proper personnel for more information or documentation; work with other departments to secure proper documentation for invoice processing.
● Various duties as assigned by supervisor or assisting other departments. Burton Saw and Supply – Accounts Receivable
Springfield, OR March 2020 to March 2021
● A/R: Secure payments on open invoices due to Wood Fibre companies Burton Saw and Global Tooling: Make calls to customers regarding open invoices on their accounts and secure payments or make arrangements for payments on due balances; process credit card payments over the phone or by card numbers on file; answer customer questions regarding invoices and statements, sending any requested copies via e-mail or fax; answer customer questions regarding any order discrepancies or connecting them to customer service reps; scan and send any check payments received at location to cash applications team in MA weekly; assist with any payment questions from customers or other locations within the company; make notes on customer accounts regarding contact, payment arrangements, or any issues resolved; updating customer contact information when necessary; enter processed invoices into Ariba for customers that are registered; send out processed invoices via USPS.
● A/P: Burton Saw and US Blades: Assist with processing invoices for payment at end of the month; enter invoices after verifying receipt of items ordered on PO, unless price or quantity variances are present; post invoice batches to GL via SAGE 100 or 300; enter received invoices with verified receipt numbers into SAGE (US Blades); post entered invoices to GL; track orders that have been invoiced but not received by contacting SAGE user who entered the PO request for verification; mail out printed checks to vendors via USPS.
● Various duties as assigned, including processing daily mail and distributing as instructed. Accounting Assistant – Purakal Cylinders
Eugene, OR September 2017 to March 2020
● A/P: Process A/P invoices into the AP program; select what invoices need to be paid and release them pending supervisor approval; report via Excel spreadsheet on pending AP invoices.
● A/R: Process A/R payments received via electronic payments or check using A/R program; report via Excel spreadsheet payments that are late or out of customer terms of payment; select customer statements to be e-mailed pending supervisor approval. Prepare customer invoices by importing shipped orders to the AR program from the updated shipped orders, checking all orders have been imported correctly on the invoice entry screen, then sending via email PDF invoices created.
● Order invoicing: Prepare invoices for customers by processing orders shipped out the previous business day(s) via orders program, making sure correct shipping charges have been added to the invoice if necessary; attaching any freight bills of lading to the order files; checking that any orders delivered by Purakal or will-call order have been electronically signed for; updating shipped orders.
● Labor processing: Check hours worked for shop employees on previous business day(s) for any errors or missed entries; correct errors/missed entries using information from employee labor notes, shop manager approval, or verbal confirmation, making note of any changes on the employee’s record; updating daily hours records that have been determined to be accurate; checking all records for the pay period via Excel spreadsheet and submitting to supervisor for approval. Team Leader - Veneta Ace Hardware
Veneta, OR. March 2015 to June 2018
● Cashier; customer assistance; paint mixer; stocker; answer incoming phone calls.
● Prepare deposits by counting cashier bags from the previous day and making sure cash and check totals match the closing reports, or tracking any discrepancies; prepare bank deposit slips with cash totals of all registers, check item and amount totals; place all cash, checks, and deposit slips in bank bags and seal.
● Train new associates in locating items, register training, paint mixing, and other store processes. Accounting Department Intern – Catholic Community Services Springfield, OR January 2017 to March 2017
Lane Community College Accounting program requirement All tasks done under supervision of accounting assistant.
● Process incoming check donations and entering information into Excel workbook
● Process A/R payments and department payments by entering and printing checks using QuickBooks, and distributing checks to the correct department.
● Updating the existing accounting department manual as an intern/term project. Cashier/Floor Associate – Harbor Freight Tools
Eugene, OR July 2007 to March 2013 and August 2014 to March 2015
● Cashier, customer assistance, stocker, answer phones, count register at the end of the shift.
● Prepare change orders and handle exchange of deposit and change funds from Guarda.
● Tasks as assigned.
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