Ronda Hearne

Document Management Lead

Bridge City, TX 77611

aduzxf@r.postjobfree.com

+1-409-***-****

To obtain a challenging and responsible career with the opportunity to progress. I have an extensive background in all implements of Document Management and its importance for the each projects success and completion. I am a motivated and dedicated Safety and Health Professional with a strong construction, refining and manufacturing experience background. I am experienced in the establishment and implementation of Safety Programs and their development. I have shown ability and capability for continued advancement in the Safety and Health Profession as well as Document Management.

Willing to relocate: Anywhere

Work Experience

Document Control Specialist

AIM World Services - The Woodlands, TX

October 2021 to Present

Participated in Project initiation meetings, conferred with PM and PEM's to assure deliverable and supplier documents met project requirements. Applied knowledge of engineering, procurement, and construction processes. Documents for information and project-specific process using a standard template(s). Accountable for Project Document Quality for completeness, format, and compliance with contract and project requirements. Submitted project documentation to Project teams for approval, and transmitted approved documents to the client, certifying authorities, and suppliers. Electronically route documents to appropriate staff and facilitate movement of routes when they approach due dates to meet client requirements. Tracked routes and followed up with engineers to meet document turnaround guidelines. Performed a visual quality check of each document and validated the correctness of: Collaborated with the Document Control supervisor; Suggested and developed Document Control Project instruction guides for each newly awarded project and uploaded to the intranet workspace. Provided archival services such as: Organizing and categorizing legacy paper documents. Coordinated pick and retrieval of paper documents to/from a service provider such as Iron Mountain. Provided- reporting for the project team based on Project Manager requests and client needs. Deli/Produce Supervisor

Walmart - Port Arthur, TX

March 2020 to October 2021

Produce/Deli Supervisor

Responsible for overall operation of deli. Hiring staff, setting schedules, purchasing food, stock & supplies. Training employees on proper food handling as well as all safety techniques and health standards. Set daily & weekly cleaning schedules. Hire, train &discipline employees for set work schedules.Keep tabs on food cost, in & employees hours to best optimize profit. Document Management Lead

FIRCROFT/ Lucite

January 2019 to July 2019

Working on a document control team to support our Engineering Service Team on various projects, using electronic document management systems for controlling and reporting project data. Project compilation of data books, handover, project closeout and archiving. Processing engineering and supplier/ contractor documentation.Receive, process, monitor and expedite internal and external distribution of project documentation files consisting of technical data, engineering and supplier drawings, technical specifications, purchase orders and other project related documents.Update and maintain project document control record keeping system and project related databases.Prepare transmittals and distribute data as directed. Internal quality check of documents and ensure metadata is complete and accurate

Quality Control Inspector report writer

MISTRAS - Baytown, TX

September 2017 to November 2018

Responsible for report writing for inspectors, entering all inspection reports into SAP, reporting to engineering any concerns that may need to be addressed immediately. Scanning all packages in for electronic filing. Notifying and writing work orders for required discipline as needed when inspectors were required to use scaffolds, ladders, blanket removal, insulation removal etc to complete their inspection. Write work orders for removal of scaffolding or replacement of insulation after inspection is completed. Document Management Associate

TEAM INC - Beaumont, TX

January 2017 to July 2017

Responsible for report writing for inspetcors, entering all inspection reports into SAP, reporting to engineering any concerns that may need to be addressed immediately. Scanning all packages in for electronic filing. Notifying and writing work orders for required discipline as needed when inspectors were required to use scaffolds, ladders, blanket removal, insulation removal ect. to complete their inspection. Write work orders for removal of scaffolding or replacement of insulation after inspection is completed. Marking up P&IDs, processing all documentation such as RFI's, NCR's Transmittals, WPQ's, WQR's, STI Group

Lead Document Management

STI - Bridge City, TX

April 2015 to April 2016

Responsible for scanning all existing documents electronically and transferring to new created EDMS. Created a standard document numbering system and utilized on all documentation for transfer to new EDMS. Created electronic filing system for all QA/QC related documentation. Created and maintained all project spreadsheets for RFI's, transmittals, NCR's, Turnover packages, weld logs and drawings. Maintained all Inspectors qualification records, welder's certifications and inspection equipment certifications. Coordinated with Project managers to insure qualified welders, inspectors or the applicable employee needed was available & proper documentation was transferred. Maintained all QA/QC equipment inventory tracker to insure the job number and location of equipment was accurate and equipment inspection or calibration was current. Reviewed and approved all Qa/QC Inspectors weekly timesheets and expense reports. Prepared all final Turnover Packages, did final quality check and made electronic as well as official Client turnover copy. Document Expediter

FIRCROFT/SHELL OIL

October 2013 to February 2015

Delivery Assurance Group Shell Projects & Technology New Orleans, LA Carmon Creek Project

Responsible for all Vendor Documents as needed on the Carmon Creek Project. Created and maintained project folders per vendor PO so project team could access in a timely consistent manner; responsible for maintaining awareness of budget hours for Document Controls on project; assisted Responsible Engineer in facilitating the project team's turnaround of vendor drawings, RFI's and all other documentation enforcing all deadlines to team for completion of RFI's as well as drawing reviews, maintaining all project logs ( ie. drawings, transmittals, RFI, vendor drawing logs); distribution of all logs to Responsible Engineers, Project Managers and Coordinators to notify them of outstanding items; apply electronic stamp as required on all incoming documents after auditing for clerical correctness (ie. border, title block, date, drawing number, revision number and legibility), placing all documents for review in sharepoint for review and comment, archive all issued documents, drawings, communication and comments. Project Coordinator

MOODY INTERTEK

March 2011 to June 2013

Oxy Sandridge Plant Fort Stockton, Texas

Managed a team of 18 API Inspectors in a full Refinery Audit of all Vendor Data Documentation & Equipment Inspection. Coordinated all findings with Client, assigned Standard Document Numbers to all Data, & organized all electronic files, Audit of all System Turnover Documentation and Coordinated all API witness of System Testing & Test Records.

Document Control Specialist

JACOBS ENGINEERING - Port Arthur, TX

February 2005 to December 2010

Document Control Management

Bechtel/Jacobs JV Motiva CEP Project

Developed a positive working relationship with Bechtel and Jacobs discipline engineers and Area Field Engineers of the HCU2 (Hydro Cracker Unit) as well as DCU2 (Coker Unit) Implement all aspects of Infoworks, and Eroom use for transmittals, RFI's, NCR's, DCR's, FCR's, updating all current drawing revisions, submittal's, document transfers. Worked closely as a liaison between JV, the Client, Subcontractors, Project Managers, Subcontract Administrators, Field Engineers, Civil Engineers, and Project Cost Engineers

System Turnover Coordinator/PBS Safety Coordinator JACOBS FIELD SERVICES - Port Arthur, TX

January 2005 to January 2010

System Turnover Coordinator for HTU-5 responsibilities included building of system packages, completing red line drawings, color coding Piping & Instrument Diagram drawings, coordinating with the client, contractors, project manager and inspection department on system walk downs. Tracking of all system turnover packages, auditing packages for current ISO drawings as well as all correct inspection reports, loop sheets, rotating equipment records, stationary equipment records, pressure test records, welding by system, electrical test records, refractory records, painting/heat trace & insulation records, grouting records, CCM'S and RFI's and all Torque sheets. Planning, developing, implementing and maintaining programs designed to prevent occupational injury. Assisted Management in corporate safety programs in diversified work environments directed the safe work practices of employees, forming cultures free from unsafe behaviors, hazards and incidents; Performed Safety investigations, serious incidents and work refusals, environmental safety impact surveys; Performed independent and periodic reviews of work sites to ensure continued compliance to company and federal standards; Coordinated and conducted job site hazard assessments, facilitated pre-employment orientation; Conduct risk assessments of scope of work to ensure compliance and best practices are utilized. Quality Inspector II / Safety Tech

JZR - Port Arthur, TX

December 2003 to January 2005

Performed UT readings, meter calibrations, and marking TMLs for inspection plug installation. I regularly assisted with MTs, NDEs, PTs, PWHTs & PMI's. I am very knowledgeable with Iso's, P&Id's, ASME and terminology. Interpreted diagrams, drawings and service manuals to determine work procedures. Participated and learned about the maintenance and reliability services. Processed daily, weekly, and monthly reports for all QC Inspectors; safety issues, RFI's, FI's, and FAR's; Scheduling of meetings and conference calls; Invoicing; Schedule training and travel; Track Inspectors absences; Configure piling reports; Tracking all Internal Inspections, Track and forecast monthly Budget, Extensive data entry handled and completed multiple tasks in a timely manner. Maintained all current Weld logs for each sub-contractor maintain all welders' certifications and weld procedures. Maintained an accurate account for all systems turn-over packages and their various statuses, as well as a log of all rejections and explanations & distributed to the appropriate departments. I also contributed in the leadership to the Health, Safety and Environment. Ensured that all necessary procedures, practices and standards, rules, are documented and followed as well as ensuring that the performance management process was utilized and performance meet the needs of the company & team. Planning, developing, implementing and maintaining programs designed to prevent occupational injury. Assisted Management in corporate safety programs in diversified work environments directed the safe work practices of employees, forming cultures free from unsafe behaviors, hazards and incidents; Performed Safety investigations, serious incidents and work refusals, environmental safety impact surveys; Performed independent and periodic reviews of work sites to ensure continued compliance to company and federal standards; Coordinated and conducted job site hazard assessments, facilitated pre-employment orientation; Conduct risk assessments of scope of work to ensure compliance and best practices are utilized.

Education

Associate

Skills

• Sap

• Sharepoint

• Access 2000

• Relational database

• Livelink

• Printing

• Keyboarding

• Piping

• Acrobat

• Adobe acrobat

• Excel

• Excel 2010

• Microsoft office

• Microsoft office 2010

• Office 2010

• Microsoft outlook

• Outlook

• Word

• Word 2010

• Proofreading

• Document Control

• Clinical Documentation

• Scanning

• FDA

• Organizational Skills

• retail sales

• Inventory

• Cash Handling

• training

• Management

• problem solving

• Marketing

• Property Management (2 years)

• Real Estate (2 years)

• Project Management (3 years)

• Management Experience (8 years)

• Time Management (10+ years)

• Workforce Management (6 years)

• Database

• Workforce Planning (4 years)

• SQL

• Metadata

• APIs

• Microsoft SQL Server

• Microsoft Excel

• Data Entry

• Microsoft Word

• Oracle

• Databases

• Microsoft Powerpoint

• Customer service

• Mentoring

Certifications and Licenses

Construction Site Safety, NCCER Field Safety, OSHA 40. First Aid Certifiden, CPR

Present

OSHA 30

Assessments

Sales: Influence & Negotiation — Highly Proficient November 2019

Persuading reluctant customers to buy products or services, and influencing and negotiating with customers to meet sales goals.

Full results: Highly Proficient

Indeed Assessments provides skills tests that are not indicative of a license or certification, or continued development in any professional field.

Additional Information

SKILLS & ABILITIES

-Business Computer Information Systems I & II

-Microsoft Office 2010 Skills

-Word 2010 skills to date include clipart, Word Art, watermarks, tables, & basic formatting of reports and letters.

-Excel 2010 skills to date include building formulas through functions & cell references, printing spreadsheets and /or formulas, basic formatting of the spreadsheet, and charting data

-Access 2000 skills to date include a basic understanding of the parts of the relational database including tables, forms, queries, and reports

-Microsoft Outlook skills to date include an understanding of the email system and -functions of this program.

-Knowledgeable in inspection of piping and ancillary components as well as ultrasonic examinations.

-Familiar with fabrications drawings of piping and equipment.

-Developed proper keyboarding skills to produce business formatted documents.

-Computer Software: COFE, Microsoft Outlook, Microsoft Office (all applications), SAP, ERoom,,Sharepoint, Livelink, QuickBooks, Adobe Acrobat X Pro, and others.

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