PERSONAL DETAILS

Date of Birth: ** August ****

Identity Number: 730********

Nationality: Namibian

Gender: Female

Marital Status: Married

Health: Excellent

Driving Licence: Code BE

Criminal Record: None

EDUCATIONAL BACKGROUND

TERTIARY EDUCATION

1.Bachelor of Commerce (Law) 2020

First year Subjects passed

Introduction to SA Law

Academic Literacy

Legal Writing Skills

Business Management

Computer Literacy Fundamentals

Law of Persons

Intellectual Property Law

Accounting Principles

Computer Literacy Advanced

2.National Certificate in Office Administration

Level 3

3.Executive Secretarial Diploma (Qualification Obtained)

1997 -1999

INTEC COLLEGE - SA

Subjects passed

Management I

Public Relations I

Organisational Behaviour

Secretarial Office Techniques

Organisational Systems & Technology

Business Communication

International General Certificate of Secondary Education - Grade 12

A. Shipena Secondary School (1991)English

Afrikaans

Typing

Biology

Business Economics

Accounting

COMPUTER COMPETENCIES:

MS Office (MS Excel, Powerpoint, MS Word, Internet, MS Outlook); Aldus Pagemaker

Wordperfect

LANGUAGE PROFICIENCY: Read Speak Write

English Fluent Fluent Fluent

Khoe-Khoegowab(mother-tongue) Fluent Fluent Fluent

Afrikaans Fluent Fluent Fluent

German Moderate Moderate Moderate

EMPLOYMENT HISTORY

NAMIBIA TRAINING AUTHORITY (NTA)

HR Administrator/Administration officer

GM: HR

KEY PERFORMANCE AREAS

July 2017 till date

Assist with all HR administration (recruitment and selection;)

Reception and Screening of visitors;

Handle all correspondence and administrative tasks in the GM:HR’s office;

Responsible for GM: HR’s diary management;

Compiling reports and statistics on HR matters;

Meeting administration (Departmental/AA Committee and Union or any meetings handled by the GM: HR);

Recordkeeping of all staff data;

All ad hoc tasks;

VET Assess Assistant

KEY PERFORMANCE AREAS

01 August 2016 – June 2017 ((temporary position)

All Administrative ad-hoc tasks (payments, procurement, venue bookings);

Assist with assessment processes (printing, preparing of claims, packing of assessment materials, assist during materials development);

Compiling statistical reports (per centre and per trade);

Meeting coordination (meeting procedures from Agendas to distribution of minutes);

Certification (Compiling of certification lists and ordering and distribution of certificates);

Act as liaison between ACD and stakeholders/training centres;

Liaison between ACD and Smith & Ouzman (UK Certificates printing company);

Updating of candidates’ results and information on the System;

Act as liaison officer between NTA and centres (for all certification and statement queries);

Handling all certification queries and issue of certificates to centres and candidates.

AGRA LTD.

Officer: Secretariat

01 September 2015-11 March 2016

KEY PERFORMANCE AREAS

Meeting administration (EXCO, MANCO, BOARD & Audit Committee Meetings);

Scheduling Meetings;

Coordinate meeting calendar;

Collate and prepare meeting packs;

Taking of Minutes and distribution thereof;

Keep Action-sheets and follow-up on actions;

Keep Resolution Register;

Share administration (handling of share-holders accounts and share enquiries).

NAMIBIA TRAINING AUTHORITY (NTA)

COMMITTEE & COUNCIL SECRETARY (PERMANENT)

December 2014-August 2015

KEY PERFORMANCE AREAS

Responsible for Meeting Coordination for Committees & Council Meetings/Workshops/Retreats

Responsible for Minute-taking for Committees & Council Meetings

Responsible for Distribution of Minutes

TEMPORARY ASSISTANT HUMAN RESOURCE OFFICER (CONTRACT)

(March 2014-November 2014)

Attending interviews for interview report compilation;

Attending meetings for minute-taking;

Recruitment and Selection;

Drafting of Job Descriptions;

Drafting of Advertisements;

Coordinate placement of Adverts;

Summarize applications and finalise for relevant Manager;

Compile and finalise Interview Reports for Manager;

Do reference checks;

Prepare new employees contracts and job offers;

Process requisitions for third party payments;

Process all statutory applications for new Staff members;

Handle queries at HR Department and/or channel to correct Manager;

Assist in compiling HR Report;

Do personnel file audits;

Opening of files for new employees;

Filing of documents in personnel files;

Any other task assigned to me by my supervisor;

All administrative tasks.

DE BEERS MARINE

TEMPORARY PA TO THE CHIEF EXECUTIVE OFFICER

1 Week

Overseeing of Office

Responsible for all Administrative duties

All ad-hoc tasks

OLD MUTUAL NAMIBIA

Senior HR Administrator

March 2012 -6 June 2013

KEY PERFORMANCE AREAS

Venue bookings for training/meetings.

Responsible for training Centre management.

Assist with all training (assist with finalizing of training materials, preparing training packs)

Serve as liaison between trainers and trainees

Coordinate the maintenance of air-conditioners and all equipment of Training Centre.

Supervising Cleaner/ Fresh -‘n- Wild Team/ and Assistant responsible for room set-up.

Responsible for all HR administrative issues.

Share Administration (Compile list of share-holders and coordinate share pay-outs upon vesting of shares)

Recruitment and selection (organizing interviews; maintenance of recruitment inbox; reference checks; send out regret letters)

HR Onboarding (Preparing induction info pack; prepare gifts for new employees

Filing and creation of files for new employees

Meeting administration (Distribution of agenda/minute taking)

Procurement of perishables and payments to vendors/caterers/trainers;

Petty Cash interaction;

OLD MUTUAL NAMIBIA

PERSONAL ASSISTANT TO HR EXECUTIVE/TRAINING CENTRE ADMINISTRATOR

01 August 2010 - February 2012

KEY PERFORMANCE AREAS

Responsible for HR Executive’s diary management;

Responsible for HR Executive’s travel arrangements;

Assisting with presentations or other correspondence for meetings;

Assisting with documents for Board-meetings or departmental meetings;

Venue bookings for training/meetings;

Responsible for training Centre management;

Coordinate the maintenance of air-conditioner and all equipment of Training Centre;

Supervising Cleaner/ Fresh-‘n-Wild Team/ and Assistant responsible for room set-up;

Responsible for all HR administrative issues;

Responsible for HR Team-members travel arrangements;

Meeting administration (set-up Departmental Meetings; Minute-taking and distribution thereof);

Screening of calls and receive visitors;

Handling of work-permit/work-visa applications;

Petty Cash interaction;

Procurement of Perishables and Stationery for the division;

Responsible for bookings and payments with service providers/vendors;

Obtain quotes/Prepare Orders/Payments to vendors/caterers/trainers;

OLD MUTUAL NAMIBIA

PERSONAL ASSISTANT TO CEO LIFE ASSURANCE COMPANY/HR EXECUTIVE

March 2009 -August 2010

KEY PERFORMANCE AREAS

Manages queries on behalf of Executives and performs delegated tasks;

Managing the Chief Executive Officer and HR Executive’s offices (i.e. screening calls and visitors);

Diary management for Executive’s personal diaries;

Meetings administration (coordinate departmental meetings; minute-taking; distribution thereof and following-up on actions);

Responsible for all travel arrangements including accommodation and car hire; arrangements;

Assist with budget compilation;

Responsible for procurement of stationery/refreshments;

Handling payments for Executive’s office;

Coordinate team activities and logistics;

Ensures senior is equipped with necessary documentation to proceed with meetings;

Assist with compilation of year-planner;

Assisting for coordination of interviews;

Assisting with EXCO/Board-meeting preparation;

Maintains confidentiality of information;

Maintains professional internal and external relationships, at management level.

Responsible for bookings and payments with service providers/vendors.

NATIONAL PETROLEUM CORPORATION (NAMCOR)

ADMINISTRATIVE SUPPORT OFFICER: BUSINESS SUPPORT DEPARTMENT

October 2007-13 March 2009

KEY PERFORMANCE AREAS

Typing, editing and formatting of all correspondence;

Arranging Departmental Meetings and taking of Minutes at meetings and the distribution thereof;

Receive, register and date stamp and screen all incoming correspondence;

Managing the Managers’ offices i.e. screening calls and visitors;

Responsible for Manager’s travel arrangements, (including car hire and

accommodation);

Provide admin/secretarial support to Public Relations Manager/Health & Safety Officer and IT Manager;

Assist with events management;

Provide assistance with media conferences;

Provide/or arrange refreshments for visitors/meetings;

Petty Cash interaction;

Co-ordinate, organize and plan Departmental functions;

Liaise with other stakeholders, government offices and customers on all queries;

Taking dictations and drafting some correspondences/reports and memoranda for General Manager;

Responding to queries in writing or telephonically;

Establish and maintain filing system for all correspondence;

Manage and oversee day-to-day tasks in Manager’s absence.

NAMIBIA WATER CORPORATION (NAMWATER)

EXECUTIVE SECRETARY TO GENERAL MANAGER: ENGINEERING & SCIENTIFIC SERVICES

August 1998 – September 2007

KEY PERFORMANCE AREAS

Typing, editing and formatting of all correspondence.

Arranging Departmental Meetings and taking of Minutes at meetings and the distribution thereof.

Receive, register and date stamp and screen all incoming correspondence.

Responsible for General Managers travel arrangements, (including car hire and accommodation).

Managing the General Manager’s office i.e. screening calls and visitors.

Provide/or arrange refreshments for visitors/meetings.

Co-ordinate, organize and plan Departmental functions.

Assist with in-house training of new staff coming on board (on systems and

processes.

Liaise with Area/Regional Offices on a daily basis.

Liaise with senior staff, internally as well as externally.

Liaise with other stakeholders, government offices and customers on all queries.

Taking dictations and drafting some correspondences/reports and memoranda for

General Manager.

Finalizing and editing documents before distribution.

Responding to queries in writing or telephonically.

Establish and maintain filing system for all correspondence.

Manage and oversee day-to-day tasks in General Manager’s absence.

Right-hand to the General Manager.

June 1997 – July 1998 Secretary to Director

Multi-Disciplinary Research and Consultancy

Centre (MRCC)

University of Namibia (UNAM)

November 1994 – May 1997 Secretary to Head, Social Sciences Division

Multi-Disciplinary Research and Consultancy Centre (MRCC)

University of Namibia (UNAM)

July 1993 – October 1994 Receptionist/Typist

Examinations Department

University of Namibia (UNAM)

January 1992 – June 1993 Typist/Receptionist

Allied Chemical Manufacturers

CONVENTIONS/TRAINING COURSES AND WORKSHOPS

ATTENDED

Nyathemnyama Trading & Projects (Johannesburg, SA)

Advanced Office Management

16 – 20 February 2015

Renaissance Conference Organizers (Johannesburg, SA)

Essential Information Leadership & Management

Skills for Executive Secretaries, Senior PAs & Administration Professionals

23 – 25 March 2011

IIT College (Windhoek, Namibia)

MS Excel

September 2009

IIR Training (JHB, SA)

Exceptional Event Management

19 – 20 May 2008

IIR Training (JHB, SA)

Trade Show and Exhibitions Workshop

21 May 2008

The Talent Management Academy (Windhoek, Namibia)

MS Excel & Powerpoint Refresher Programme

2007

Greenleaf Business Consultants (Windhoek, Namibia)

Records Management

16th – 18th May 2005

Siyanqoba Seminars (Drakensberg, SA)

Annual Secretarial and Administrative Professional Symposium

02 – 04th October 2005

MBIZO NATIONAL SECRETARIES CONVENTION

23rd – 24th August 1999, Windhoek

10th – 14th June 2000, Johannesburg

How to develop a Public Relations Plan

Presenter: Lesley Schroeder – PRISA

Creative Problem Solving

Presenter: Inger Nilsen

Essential Skills for Frontline Staff

Corporate Training Solutions

2002

MS Outlook

ISU Campus

1997

REFERENCES:

Dr Kuiri F Tjipangandjara

Ex-General Manager: Engineering and Scientific Services

Namibia Water Corporation (Namwater)

(061) 71-2170

Cell: 085284143/081*******

Ms J. Muetudhana

General Manager: Human Resources

Namibia Training Authority

081*******

Ms B. Sam

Ex-General Manager: Human Resources

Namibia Training Authority (NTA)

Cell: 081*******

Katrina Sikeni

Head of Communications and External Relations (CRAN)

081*******

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