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James Douglas

*** ******* **** ** ******, Ca 92878 Tel: 951-***-**** E-mail: aduycz@r.postjobfree.com Experience Summary

Highly competent executive-level administrative and analytical professional with wide ranging experience in the hospitality industry. Confident business communicator with talent for managing projects with keen awareness of timelines, goals and personalities involved. Reputation for dependability and credibility. Professional Experience

Northern Refrigerate, Ontario, CA

Yard Hostler October 2022 - Present

Truck Driving Academy, Baldwin Park, CA

March 2021 - August 2021

UCI Medical Center, Orange, CA

Administrative Analyst July 2011 – March 2021

Providing adminsitrative and anlaytical functions to support Pharmacy Department.

Audit entry on Control Substance removal throughout hospital.

Gathering, tracking, generating reports, spreadsheets, graphs for multiple departments.

Submit Incident Reports for Control Substance drug discrepancies.

Support for Control Substance Task Force meeting.

Performing data entry and determines, designing and/or utilizing appropriate data tracking methods (e.g. spreadsheets).

Preparing and providing data/report for Anomalous usage report process.

Ensuring all deadlines for reporting are met in a timely manner.

Reviewing of emails and correspondence with utmost discretion. UCI Medical Center, Orange, CA

Administrative Assistant II July 2012 – May 2013

Providing adminsitrative support to the Pharmacy department along with co-ordinating media equipment needs for the meeting.

Gathering of information from specific sources for productivity tracking and coordination of requistion processing for recharges.

Performing data entry, preparing documents, forms and reports for tracking producitivity, and completing of Interdepartmental Charge E-forms.

Coordinating monthly Pharmacy department recharges for pharmecutical supplies throughout the hospital including Grant & Fund (DRS) Accts, entering them in ADCOM and following up appriopriately until all data/information issues are resolved.

Interacting effectively with all levels of staff, assisting with daily and routine activities of the department.

Effectively assist in handling of JCAHO and Personnel files along with ensuring all files are current and up-to-date.

Effectively managing the vendor access procedures for the pharmacy department.

Working closely with the Revenue Audit on various projects ensuring deadlines are met as planned.

Reviewing of emails and correspondence with utmost discretion. UCI Medical Center/Campus Temporary Services, Orange, CA Administrative Assistant II July 2011-June 2012

• Accurately handled cash and checks for training class materials.

• Actively participates on special projects.

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• Effectively coordinates activities associated with meeting management such as room reservations, catering requests, media equipment needs, agenda development, and follow-up as assigned.

• Effectively manages training calendar for UCI Medical Center programs.

• Effectively uses all applicable computer software programs as needed or required to ensure accurate and timely delivery of work.

• Establishes and maintains effective filing systems.

• Gathers information, performs basic analysis and summarizes information in a format suitable for presentation.

• Maintains as accurate database of information and compiles data in timely response to requests for information.

• Accurately prepares correspondence and documents. Capital Source Bank/Fremont Investment and Loan, Brea, CA Accounting Clerk October 2005-September 2009

• Daily processed journals, stop payments, voids, monthly reconciliations for multiple bank accounts, positive pay exceptions, and deposits

• Daily transmitted positive pay files

• Weekly processed FR2900 to Federal Reserves and SAR’s

• Responsible for inputting and updating new vendor accounts, handling complete accounting cycle from opening to closing, handling accounts payable and accounts receivable US Labs, Irvine CA

Data Entry Specialist July 2004-September 2005

• Processed billing statements and multiple claims per day

• Multiple data entry batches per day

• Transmitted claims to Proxymed

• Handled pricing release manually

• Responsible for updating all return mail

Medical Management Resources, Santa Ana, CA

Data Entry Supervisor August 1998-July 2004

• Oversaw all month-end and year-end processing of reports

• Handled multiple major accounts

• Posted charge entries and payments

• Authorized all changes to insurance updates and patient statements Academic Education

Bachelor of Science Degree 1990 - 1995

Oklahoma University

Accounting

Business Administration (Associates Degree) 2011 - 2012 Started at Mt. San Antonio College and transferred to Fullerton College Major: Business Administration

Skills & Short Courses

Completed Medical Assistant program with Concorde Career Institute in 1994 Page 3 of 3

Proficiency in Microsoft Office 2010: MS Word, Excel, Power Point, Outlook, Internet, Social Networking Websites

– Facebook, LinkedIn, Twitter.

Proficiency in using QuickBooks and Adobe Photoshop.

Excellent written and oral interpersonal communication skills.

Excellent customer service and problem solving skills.

Knowledge of software programs: EPIC, Quest, AS400, Oracle, CEO, OSI, Pandora, Pyxis, Knowledge Portal.

Advanced knowledge and ability to produce reports from computer programs such as Excel, Access and Word.

Analytical skills; organize and independently prioritize work assignments. Ability to act independently to solve problems and develop recommendations.

References

Available upon request

Contact this candidate