Legal Records Specialist
Resume:
Jack Rivas
Respected and experienced legal professional, highly skilled and driven. Pursuing
an opportunity to utilize all my acquired knowledge and skills and ready to make an immediate positive impact to your company.
Los Angeles, CA 90004
aduwwh@r.postjobfree.com
Authorized to work in the US for any employer
Work Experience
Information & Legal Records Clerk
Knight Law Group LLP - Los Angeles, CA
January 2020 to July 2022
• Managed and performed duties for preparation, analyzing, downloading and processing all internal and external client and vendor invoices into the Firms databases. (Hard & Electronic copies).
• Managed and processed expense reports for all firm employees and executives.
• Worked alongside Management to provide solutions and protocols during Covid.
• Assisted in development of standard reports for ongoing internal and external customer needs.
• Presented case status reports to Firm Management.
• Integral team member responsible for the Firms top generated revenue year. (2021). Legal Records Specialist
The Cochran Firm - Los Angeles, CA
January 2015 to May 2019
• Managed and performed duties for preparation, maintenance, retention, review and storage of client and firm files for all Law Departments. (Hard & Electronic copies).
• Performed conflict of interest checks.
• Extremely heavy indexing with highly time sensitive deadlines.
• Voluminous new partners and client file mergers and transfers.
• Performed firm wide file office scans.
• Presented case status reports to Firm Management. Legal Records Specialist
The Emerald Agency - Los Angeles, CA
January 2014 to January 2015
• Various Records Specialist Assignments.
Legal Records Specialist
Arent Fox LLP - Los Angeles, CA
January 2010 to September 2013
• Managed and supervised the Firms Records Department.
• Trained all and new records personnel on all Records Department systems and firm policies and procedures.
• Managed and performed duties for preparation, maintenance, retention, review and storage of client and firm files for all Law Departments. (Hard & Electronic copies).
• Performed conflict of interest checks.
• Voluminous new partners and client file mergers and transfers.
• Extremely heavy indexing with highly time sensitive deadlines.
• Presented case status reports to Firm Management. Intellectual Property Legal Records Specialist
Jeffer, Mangels, Butler & Mitchell LLP - Los Angeles, CA October 2006 to December 2009
• Managed and supervised the Firms Records Department.
• Trained all and new records personnel on all Records Department systems and firm policies and procedures.
• Managed and performed duties for preparation, maintenance, retention, review and storage of client and firm files for all Law Departments. (Hard & Electronic copies).
• Performed conflict of interest checks.
• Voluminous new partners and client file mergers and transfers.
• Presented case status reports to Firm Management. Legal Records Specialist / Human Resources Assistant Alschuler Grossman Stein & Kahan LLP - Los Angeles, CA January 1998 to August 2006
• Managed and performed duties for preparation, maintenance, retention, review and storage of client and firm files for all Law Departments. (Hard & Electronic copies).
• Performed conflict of interest checks.
• Extremely heavy indexing with highly time sensitive deadlines.
• Voluminous new partners and client file mergers and transfers.
• Performed firm wide file office scans.
• Presented case status reports to Firm Management.
• Managed and supervised the Firms Records Department.
• Human Resources Assistant (2003-2006).
• Performed Administrative duties as needed including data entry, scanning, copying, filing, faxing. Managed highly confidential information into the Firms databases. (HRIS).
• Assisted with the on-boarding process.
Education
High school diploma
Belmont High School - Los Angeles, CA
July 1982 to July 1985
Skills
• Respected legal industry professional with high ethical standards.
• Expert communication skills across all modes and methods of communication.
• Exceptional leadership and mentoring skills.
• Analytical mindset for problem solving and time management skills.
• Proactive team partner and client service driven for success.
• Excellent computer skills.
• Respected ability to effectively handle highly confidential information.
• Possessing high professional and personal standards and being motivated by excellence.
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