Administrative Assistant Executive

Edward Corrigan ************@*****.***

Chicago, IL 60610 312-***-****

https://www.linkedin.com/in/edwardcorrigan

Articulate, friendly and efficient, I offer seasoned communication skills and a professional demeanor.

Demonstrated history of multi-tasking, and I cultivate an upbeat tone throughout the day.

Interacting easily with a wide variety of personalities and cultures, I enjoy assisting everyone and seek a front desk role with an organization that values a positive environment and devoted employees.

Administrative Assistant/Staffing Agency Assignment

Robert Half Staffing Chicago, IL. 12.2022 – 01.2023

Administrative support for global companies, Rio Tinto and Consilio

Reception, admin support and office management

Property Administrator

First Service Residential Chicago, IL. 06.2022 – 09.2022

Primary contact for owners, staff and vendors: issued security fobs,

Registered/tracked all COI’s for owners/vendors

Assisted staff and residents with timely communications and operational coordination

Issued and tracked work orders/requests, for engineering, maintenance and security

Receptionist/Office Manager

Hillrom Chicago, IL 06.2018 - 04.2022 (Hillrom, Inc acquired by Baxter, 12.2021)

Liaised with building management, building security, engineering and maintenance staff

Provided meeting coordination for non-Chicago based managers visiting the location including room scheduling, catering, IT assistance, security tracking, room set up/ break-down

Submitted expense reports via Concur

Security management; issued and deactivated permanent/temporary security passes

Assisted HR with on and off-boarding, IT coordination, seating, shipping, moves and tours

Point person for contractors, visitors, vendors, building services, messengers, FedEx, etc.

Notarized documents for legal and finance teams

Maintained all organized systems, appearance of entire office, addressed facility issues

Office, kitchen and maintenance supply ordering

Conducted research of HEOR information from medical research literature

Domestic and global FedEx shipping for legal and finance teams – domestic IT shipping

Receptionist

Eversource FM/Contractor Chicago, IL. 04.2017 - 04.2018 – two, six-month assignments

The Warranty Group Chicago, IL 10.2017 - 04.2018

Served as primary contact for global headquarters and point person for office

Coordinated national meetings, scheduling, guest service, IT and catering

Restructured national switchboard, improving quality and timing speed for call centers

Horwood Marcus & Berk Chicago, IL 04.2017 - 10.2017

Managed reception, greeted clients and served as point person for the office

Scheduled conference rooms for 55 attorneys, supported legal assistants as needed

Issued daily bulletin for firm, managed messenger services and switchboard

Executive Assistant & Receptionist

Initiative Chicago, IL. 10.2016 - 03.2017

Administrative support for account/creative teams including calendaring, T&E, timesheets

HR Support, welcome letters/info, liaised with headquarters, updated all office rosters

Calendared meetings/new hires/admin support for 5 sub-agencies

Managed global account defense meetings via travel, purchasing, coordination

Office Manager

Freeosk Chicago, IL. 04.2014 – 03.2016

Designed new hire welcome material, conducted tours and workstation set-ups

Made travel arrangements for executives, assisted AP/IT and HR teams as needed

Coordinated company relocation, managed Divvy membership, FedEx shipping

Liaise with building management for construction, security, maintenance requests

Administrative Assistant/Receptionist Rubin Postaer & Associates Chicago, IL. 09.2012 – 03.2014

• Managed reception, conference room scheduling, catering, event planning

• Supported account, creative and media teams and HR/IT with new hires

• Converted regional media buys daily/weekly, status reports: managed FedEx/UPS

• Contact for building management, vendors, ordered all supplies, research as necessary

• Awarded "League of Extraordinary Associates" for contributions to the agency

Skills Summary: Liaising with Building Management, Security, Engineering & Maintenance, Meeting Planning, Notary, FedEx Shipping, On/Off-boarding, Reception Duties, Security Badge & Photo Processing, Supply Ordering, Vendor Coordination, Office Tours, Conference Room Configuration, Security Awareness, Catering, Set-up, Breakdown, Switchboard

Education: West Technical High School, Cleveland, OH - General Studies - Diploma

Software: Adobe Acrobat, Angus Anywhere, Basecamp, BluB0X, Building Link, Concur, Microsoft Office, Slack, Teams, Workspeed, Zoom

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