Maureen Ann Barodin

**** **** **** ******

Brooklyn, NY 11223

Phone: 718-***-****

Email: aduvh4@r.postjobfree.com

Experience

NYC School Construction Authority – Long Island City, NY

Executive Administrative Assistant: February 2005 – May 2010

Work directly with Director and Manager of Capital Planning Department in maintaining databases and generating spreadsheets for school projects coordinate information for school project request for approval for Capital Plan Budget. Oversee all aspects of general office coordination’s. Support staff in assigned project-based work. Coordinate heavy calendars and staff meetings on Outlook. Review scope reports, prepare and respond to correspondence and inquires for schools information from Division of School Facilities, Principal, and Regional Superintendent. Process the ordering all office supplies and organize supplies for department on monthly basis. Prepare information and materials for meetings, conference calls, and other task as assigned.

Atlantic Paste & Glue Company, Inc. – Brooklyn, NY

Executive Assistant/Customer Service: March 2003 – January 2005

Interact with clients/ vendors and visitors, resolve customer complaints, strong customer service skills. Maintain tenant databases, tenant rent collections and tenant inquiries. Compose correspondence for President and office staff. Correspond with clientele in regards to order status. Execute special projects as assigned. Creating job orders, product specification and pricing. Monthly mailings of lead letters to new perspective customers for all sale representatives. Billing tenants invoicing for rent on a monthly schedule.

Cohen Brothers Realty – New York, NY – (Construction Dept)

Executive Assistant: June 2001 – 2002

Work directly with Senior Vice President/Director of Construction and Project Manager. Coordinating distributes, and maintains department’s specific reports and documentation, operating reports certifications, bids, invoices, change orders, proposals, and agreements using Timberline Software. Distribution of blueprints and specs to vendors, contractors using online service. Liaison between subcontractors and project managers, clients, architects and engineers. Coordinated project meetings and schedule appointments. Recordkeeping of expenses for monthly budgets on going projects. File management for billing and facility reports. Order building supplies as needed for other building managers. Contact contractors to make sure they have proper insurance certificates as needed to work in buildings. Obtained estimates from different trades in a timely matter.

Cost Management Consultants – New York, NY

Executive Assistant: December 1998 – April 2001

Assist President in the Cost Management Assessment Programs, which includes coordinate and prepare proposals for client’s presentation folders, data reports, and spreadsheets, input comparison/prices proposed and revised rates. Coordinate and set-up vender meetings, to reevaluates the prices and leases/contracts. Mass mailings to prospective clients. Assist with Benefit Committee Meeting, schedules and maintain appointment calendar. Order and maintain office supplies and equipment for the office.

ExpoServices/New York – New York, NY

Administrative Assistant: June 1996 – August 1998

Coordination of activities for 100+ trade shows per year. Compile and submit show information on upcoming shows. Prepare and distribute certificates of insurance for all shows. Obtain show services as requested by clients. Maintain computerized database of shows and client information. Develop and maintain information pertaining to show lists, assist the Office Administrator with daily operations. Balance, input and transmit payroll for the department. Negotiate and secure vendor contracts for office supplies and equipment. Maintain vendor’s files and audit all incoming invoices. Administer worker’s compensation/disability insurance policies.

Education: KINGSBOROUGH COMMUNITY COLLEGE – Brooklyn, NY (Major: Economics)

Experience:

MS Outlook 2010, MS Windows 7 Home Premium, MSWord 2010, MS Excel 2010, Reception, Timberline Software, Internet, Customer Service, QuickBooks, Project Management Database Software, Windows Internet Explorer 8, UPS Worldship Software, Access 2010, Federal Express 3.1 Software, PowerPoint

**License 2011: Security Officer and Fire Guard - Certificate of Fitness 2011 **

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